Students without OLR Applications

This documentation applies to both versions of  Online Registration.

Tool Search: Students without OLR Applications

The Students without OLR Applications report lists students from the selected year who have an enrollment in the selected year, but do not have an application in the selected year. Applications that have a status of Denied are not included in this report.

Screenshot of Students without OLR ApplicationsStudents without OLR Applications
Online Registration Workflow

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This article is for Campus Online Registration (OLR) and Campus Online Registration-Prime (OLR Prime).

    
StepCampus Location
OLR
OLR Prime
Calendar and Enrollment Management
1Create calendars for the next school yearSystem Administration > Calendar > Calendar Wizard
XX
2Roll enrollments forward for the next school year.System Administration > Student > Enrollment Roll ForwardXX
3Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.System Administration > Calendar > Calendar > Grade LevelsXX
Online Registration Setup
4

Add Languages.

System Administration > Data Utilities > Multi-Language Editor > Language GroupsXX
5Enter language translations that display on Online Registration panels.System Administration > Data Utilities > Multi-Language Editor > OLR Literals BankXX
6Enter language translations that display on Online Registration panels in the dropdown lists.System Administration > Data Utilities > Multi-Language Editor > OLR Lists BankXX
7Create letters to send to parents announcing acceptance or denial based on their applications. Ad hoc Reporting > Letter Designer XX
8Create approval/denial statuses.Census > Online Registration > OLR StatusXX
9Census > Online Registration > OLR Set Up > OLR Set UpXX
10Enable the Online Registration Portal outline link for the active date range on the OLR Setup.System Administration > Custom > Custom TabXX
11Select OLR System Settings.Census > Online Registration > OLR Set Up > OLR System SettingsXX
12Enter registration dates for each school.Census > Online Registration > OLR Set Up > Registration Window by School
X
13Set Document Upload Options.Census > Online Registration > OLR Set Up > Document Upload
X
14Modify fields that appear on pleats using the OLR Builder.
(OLR version has limited functionality.)
Census > Online Registration > OLR Set Up > OLR BuilderX

X
15Create Notifications.Census > Online Registration > OLR Setup > OLR Notification Editor
X
16Reference the OLR Information Center to view links to OLR tools.Census > Online Registration > OLR Setup > OLR Information CenterXX
17Create application queues.Census > Online Registration > OLR Queue Setup
X
18Modify application queues.Census > Online Registration > OLR Queue Applications
X

19

Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.Census > Online Registration > OLR Setup > OLR Configuration List EditorXX

Student Application Entry

These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information. 

20Enter Household Information.Portal > Online Registration > HouseholdXX
21Enter Parent/Guardian Information.Portal > Online Registration > Parent/GuardianXX
22Enter Emergency Contact Information.Portal > Online Registration > Emergency ContactXX
23Enter Other Household Children.Portal > Online Registration > Other Household (non-enrolled children)XX
24Enter Student Information.Portal > Online Registration > StudentXX
25Review and complete student registration.Portal > Online Registration > CompletedXX
Process and Analyze Applications
26View applications that have been submitted by year or school and by status.Census > Online Registration > OLR DashboardXX
27

Search for applications by status and begin review and approval of them.

Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent InformationXX
28Run the Audit Reports and Summary Reports.

Census > Online Registration > Audit Reports

Census > Reports > Online Registration Summary

XX
29

Merge list options from the List Bank Replacer from the OLR database into Campus.

Census > Online Registration > OLR List Bank ReplacerXX
30

Merge list options from the List Value Updater from the OLR database into Campus.


Census > Online Registration > OLR List Value Updater
X
31When necessary, mass re-post registration data.Census > Online Registration > Mass Re-Post Applications Data
X
32Review the Data Change Tracker tools to track OLR information being added to Campus.System Administration > Data Change TrackerXX

Report Editor

 

FieldDescription
OLR Configuration
Required
The year configuration.
Campus School Year for Enrollments
Required
Selected year reports students who have enrollments in that school year, when the enrollment record matches the selected calendar.
Report Range Start DateRecords are limited to those reported between the selected dates.
Report Range End DateRecords are limited to those reported between the selected dates.
School Year for EnrollmentsSelected year reports students who have enrollments in that school year, when the enrollment record matches the selected calendar.
Which students would you like to include?Students can be selected for inclusion in the report by All Students, Enrollment Grade level,  or an Ad hoc Filter. When an Ad hoc Filter is selected, only those students in the selected filter AND in the selected calendar(s) are reported.
Active Students OnlyWhen marked, only students who have a current year enrollment record are included in the results.
Which Schools would you like to include?Selected year reports students who have online registration applications for that school year.

Report Format

The report can be generated in either PDF format or CSV format.

Report Example

The student's name, number, grade level, parent name and contact information is listed.

Screenshot of Students without OLR Applications example pdfStudents without OLR Applications Example PDF