Tool Search: Special Education Extract
The Special Education Act 16 Template reports any student with a value selected in the Act 16 field on the Special Education Enrollment editor.
Special Ed Act 16 Extract Editor
Report Logic
Only one record reports per student.
To be included in the extract, a student must have the Act 16 Funding field populated on their enrollment record. There are four possible values for this field:
- 1: $0 - $28,481.33
- 2: $28,481.34 - $56,962.68
- 3: $56,962.69 - $85,444.04
- 4: $85,444.05 and over
A student is assigned a value based on the yearly expenditure of the special education program directed by an individual education program (IEP) for the entire school year (July 1 through June 30).
The School District of Residence submits the template, unless the following exceptions exist:
- Students enrolled in a charter school are reported by the charter school.
- 1305 (Foster Home) students are reported by the school district in which the student resides with the foster parents.
- Students educated in state adult and state juvenile correctional facilities are reported by the Pennsylvania Department of Corrections Education.
- Students designated as Wards of State in county prisons are reported by the school district in which the prison is located.
- Gifted students are not included in this submission.
Report Editor
Field | Description |
|---|---|
Extract Type | Determines the type of Extract generated. For this extract, select Special Ed Act 16. |
| Start Date | The beginning date used to return data. Dates can be entered in mmddyy format or use the calendar icon to select a date. |
Effective Date | Indicates the date to use to determine active district assignment information. |
| Select Calendars | Select the calendar(s) of enrollment from which to pull data. Calendars can be chosen by active year, by school name, or by year. |
| Report Generation | To generate the report immediately, use the Generate Extract option. To choose when the report generates, use the Submit to Batch option. Submit to Batch is useful when generating the report for several calendars or for larger amounts of data being reported. See the Batch Queue article for more information. |
Generate the Special Education Act 16 Template
- Select Special Ed Act 16 Template from the Extract Type from the dropdown list.
- Enter the Start Date of the extract in mmddyy format or use the calendar icon to select a date.
- Enter the Effective Date of the extract in mmddyy format or use the calendar icon to select a date.
- Select the Format of the extract.
- Select the appropriate Calendar(s) from which to include data on the extract.
- Click the Generate Extract button or the Submit to Batch button, if available. The extract displays in the selected format.
Report Layout
| Data Element | Description | Location |
|---|---|---|
| District Code | State District Number Numeric, 9 digits | District Information > State District Number Enrollments > State Reporting Fields > Serving District District.number |
| School Year Date | Reports as June 30th of the end year of the calendar. Date field, 10 characters (YYYY-06-30) | School Years > School Year Detail Calendar.endDate |
| Student ID | Reports the state-assigned identification number. Numeric, 10 digits | Demographics > Person Identifiers > Student State ID Person.stateID |
| Reporting Date | Reports as June 30th of the end year of the calendar. Date field, 10 characters (YYYY-06-30) | School Years > School Year Detail Calendar.endDate |
| Collection | Always reports as ACT 16. Alphanumeric, 5 characters | N/A |
| Measure Type | Always reports as COUNT. Alphanumeric, 5 characters | N/A |
| Category Set ID | Reports the assigned Act 16 Funding category as noted on the enrollment editor. See the report logic for more information. Alphanumeric, 15 characters | Enrollments > Special Ed Fields > Act 16 Funding |
| Filler Field | No value reported | N/A |
| Filler Field | No value reported | N/A |
| Filler Field | No value reported | N/A |
| Filler Field | No value reported | N/A |
| Filler Field | No value reported | N/A |
| Filler Field | No value reported | N/A |
