Ed-Fi ID Delaware

Prerequisites

• Ed-Fi functionality must be enabled via the Enable Ed-Fi System Preference.
• Ed-Fi must be configured by a system administrator via the Ed-Fi Configuration tool.

Students / Staff: Delaware assigns unique Ed-Fi IDs for students and staff. These unique IDs are populated into the Student State ID and Staff State ID fields, respectively. If Ed-Fi functionality is enabled on your version of Campus, the Use Ed-Fi ID button is available next to each Person Identifier to copy the Ed-Fi ID into the other fields (if desired).

Parents: Delaware does not assign unique Ed-Fi IDs for parents. However, a unique ID must be populated to send parent information to the state. If districts leave the Parent Ed-Fi ID field blank, a default value of (District ID) + (Person ID) is populated into the field and sent. 

Assign an Ed-Fi ID 

Tool Search: Demographics

The Get Ed-Fi ID tool must be used to enter Student State IDs and Staff State IDs. These fields are read-only and users may not manually enter IDs for students or staff. 

Select the Get Ed-Fi ID button to assign an Ed-Fi ID to a student or staff member. The Get Ed-Fi ID button is inactive if an Ed-Fi ID already exists for the individual.

Person Identifiers Editor

Contact Ed-Fi ID is a read-only field. This field is populated by resyncing the Parents and Student Parent Association resources.

To assign an Ed-Fi ID to a student or staff, press the Get Ed-Fi ID button. The Ed-Fi Locator screen displays. 

Ed-Fi Locator

Enter the person's information. Fields in red are required. The information autofills if it already exists on the person's Demographics page. Entering additional identifying information is not required but is highly encouraged.

Ed-Fi ID Locator Editor

Field Names on Locator	Description of Pre-populated Data
Last Name *Required Field	Last name from the current Identity record of the individual being searched.
First Name	First name from the current Identity record of the individual being searched.
Middle Name	Middle name from the current Identity record of the individual being searched.
Birth Date	Birth date from the current Identity record of the individual being searched.
Ed-Fi ID	Does not pre-populate.
Search Intention *Read-Only Field	Intent of the search.  When creating a Student State ID, the search intention is set to Student.  This field selection may not be changed.  When creating a Staff State ID, the search intention is set to Staff.  This field selection may not be changed.
Search Results Fields	Description
Name	Name of the individual returned in the search results.
Ed-Fi ID	Ed-Fi ID of the individual returned in the search results.
Birth Date	Birth date of the individual returned in the search results.
Current District Code	District Code of the individual returned in the search results.
Current School Code	School Code of the individual returned in the search results.
Score	Indicates the quality of the match between the search criteria entered and the results within the Ed-Fi database. The higher the Score, the more similar the match to the search query. Only the Last Name, First Name, Gender, and Birth Date fields determine the matching score.
Use this Person	Once the correct person has been identified, click the Use This Person button to populate the Student State ID or Staff State ID (depending on the Search Intention) field within Campus.
Assign Ed-Fi ID	Used to assign a new Ed-Fi ID to the person if you cannot locate the person within the search results.