Tool Search: Special Ed Count Day

The Special Ed Count Day Report enables users to generate and submit the required student disability, census, and IEP information to the state. Users are provided the following reporting options: School Summary, District Summary, and Detail.

Special Ed Day Count Report Editor

Report Logic

Students are categorized by disability type and age group. The student's age is calculated as of the date specified in the Count Date field on the extract editor.
Only reports students who have an active enrollment and an active, locked IEP on the Count Date selected in the extract editor.
Only a student's most recent active primary enrollment record is reported. Concurrent enrollments are excluded.
Students must have an active and locked NV Data Entry IEP as well as an active enrollment on the Count Date to report a record. If a student has multiple IEPs on the Count Date, data will be reported from the IEP with the most recent start date. If multiple IEPs exist with the same start and end dates, then the plan with the most recent lock date reports.
Students must have data entered in the IEP Meeting Date, Start Date, and End Date fields on the NV SPED Data Entry Plan.
Students must also have data entered in the Primary Disability, Special Education Status, and Special Education Setting fields on the reported enrollment record.
Students with an IEP that goes through the Count Date selected on the extract editor are counted (including those with an End Date that is the same as the Count Date). If a student has multiple applicable plans, the plan with the most recent start date is counted. If multiple applicable plans have the same start and end date, then the plan with the most recent modified date is counted.

Generating the Report

Enter the Count Date in the mm/dd/yyyy format or click the calendar button and select a date.
A snapshot of student disability and active IEP information is taken for this day.
Select the District or School Summary Report Type.
- The District Summary reports district-wide results.
- The School Summary reports results per school, one school per page.
Select an Ad Hoc filter to further narrow results. (optional)
Select which calendar(s) to include within the report.
Select the Format. For submission to the state, use the State Format (PDF).
Select one of the following options:
- Generate Report. The report appears in a separate window in the designated format.
- Submit to Batch. This process enables larger reports to be generated in the background without disrupting the use of Campus. For more information on submitting a report to the batch queue, refer to the Batch Queue article.

Special Ed Count Day School Summary Report

The Special Ed Count Day School Summary Report displays the total number of students in each disability category by age group within the reporting calendar(s) as of the Count Date entered on the report editor.

Special Ed Count Day Summary Layout

Data Element	Description	Location
Disability Category	State-defined disability categories. Each Primary Disability category is reported with a subtotal after each group. Valid options include: (AH) Hearing Impairment/Deaf (AU) Autism Spectrum Disorder (DB) Deaf/Blind (DD) Developmental Delay (EH) Emotional Disturbance (HI) Health Impairment (LD) Specific Learning Disability (ME) Intellectual Disability (MU) Multiple Impairments (OI) Orthopedic Impairment (SL) Speech/Language Impairment (TB) Traumatic Brain Injury (VH) Visual Impairment/Blind Alphanumeric, 2 characters	Student Information > Special Ed > Documents > IEP > Primary Disability planState.disability1
Age 3	Students aged 3 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 4	Students aged 4 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 5	Students aged 5 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 6	Students aged 6 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 7	Students aged 7 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 8	Students aged 8 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 9	Students aged 9 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 10	Students aged 10 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 11	Students aged 11 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 12	Students aged 12 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 13	Students aged 13 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 14	Students aged 14 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 15	Students aged 15 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 16	Students aged 16 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 17	Students aged 17 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 18	Students aged 18 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 19	Students aged 19 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 20	Students aged 20 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 21	Students aged 21 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Age 22	Students aged 22 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored
Total	Total number of students aged 3 - 22 in each group. Numeric	Demographics > Person Information > Birth Date Calculated, not dynamically stored

Data Element

Description

Location

Disability Category

State-defined disability categories. Each Primary Disability category is reported with a subtotal after each group. Valid options include:

(AH) Hearing Impairment/Deaf
(AU) Autism Spectrum Disorder
(DB) Deaf/Blind
(DD) Developmental Delay
(EH) Emotional Disturbance
(HI) Health Impairment
(LD) Specific Learning Disability
(ME) Intellectual Disability
(MU) Multiple Impairments
(OI) Orthopedic Impairment
(SL) Speech/Language Impairment
(TB) Traumatic Brain Injury
(VH) Visual Impairment/Blind

Alphanumeric, 2 characters

Student Information > Special Ed > Documents > IEP > Primary Disability

planState.disability1

Age 3

Students aged 3 as of the Count Date and have an IEP disability. Students must have an active NV Data Entry IEP on or before the date entered in the Count Date field on the extract editor.

Numeric