Tool Search: Migrant Enrollment
The Migrant Enrollment tool provides a way for districts to record and report information about individual students' enrollment in a Migrant Program. This is not the same as a student's regular Enrollment data.
This article explains how to enter Migrant Enrollment information for an individual student.
See the Migrant Eligibility article to learn how to enter migrant enrollment information for an individual student. See the Program Services: Migrant Services article to learn how to enter migrant services information for an individual student.,
Migrant Enrollment ToolSee the Program Participation Tools Tool Rights article to learn about the rights needed to use this and related tools.
Enter Migrant Enrollment Records
It is recommended that Migrant Enrollment records be entered after Migrant Eligibility records have been entered for a student.
- Click New to display the Migrant Enrollment editor.
- Enter the student's Enrollment Date. This field is required.
- If necessary, enter Residency information.
- The Priority for Services Indicator is marked when the State has determined the student is to be given priority to receive services for the enrollment period.
- You will be able to select a Migrant Eligibility Record for students who have one.
- Select or enter remaining information as appropriate. The Comments section holds up to 255 characters.
- Save when finished.
Modify Migrant Enrollment Record
- To modify a Migrant Enrollment record, select it from the editor and enter the new information (end date, new comments, etc.).
- Enter a Withdrawal Date if the student's migrant enrollment has ended.
- If a record was entered in error, click the Delete icon to completely remove it.
Print Migrant Enrollment Summary Report
Click the Print icon to display a PDF of the student's Migrant Enrollment records.
Migrant Enrollment Print Summary
Migrant Information In Ad hoc
Follow your local guidelines regarding which tools your district/state uses to enter Migrant information.
Migrant information is available in the Query Wizard for Student Data Type filters.
| Campus Location | Ad hoc Fields |
|---|---|
| Census > People > Demographics Census > People > Identities Follow your local guidelines regarding entry of Migrant information in Census tools. |  |
| Student Information > General > Enrollments Information varies by state. |  |
| Student Information > Program Participation > Migrant Data entered using the Migrant tool includes both current data for customers using the Migrant tool rather than the Migrant Tools Workflow (Migrant Eligibility, Migrant Enrollment, and Program Services - Migrant Services tools) and legacy data for customers who have moved to the Migrant Tools Workflow. |  |
| Student Information > Program Participation > Migrant Eligibility The Migrant Eligibility tool is part of the Migrant Tools Workflow. This tool is typically used prior to entering Migrant Enrollment or Migrant Services information. |  |
| Student Information > Program Participation > Migrant Enrollment Migrant Enrollment information is typically entered after Migrant Eligibility information has been recorded. This tool is part of the Migrant Tools Workflow. |  |
| Student Information > Program Participation > Program Services > Migrant Services Migrant Services are entered using the Program Services (Migrant Services) tool. Districts may also use this tool to record information about other services, such as Homeless Services. |  |
Migrant Enrollment Editor Fields
| Field | Description | Ad hoc Fields |
|---|---|---|
| Enrollment Date (required) date | The verified calendar date of the child’s first day of attendance in the MEP. | migrantEnrollment.startDate |
| Withdrawal Date date | The verified calendar date of the child’s last day of attendance in the MEP. | migrantEnrollment.endDate |
| Residency Date date | The calendar date that the child entered the school district in which they currently reside. | migrantEnrollment.residencyDate |
| Residency Verification Date date | The calendar date on which a child’s residency in the State has been confirmed. | migrantEnrollment.residencyVerificationDate |
| Migrant Eligibility Record dropdown | Migrant Eligibility records are considered to be program records and have a start and end date associated to each instance of a student's Migrant Eligibility program participation. | migrantEnrollment.migrantEligibilityID |
| MEP School dropdown | Identifies the School associated with the MEP. | migrantEnrollment.mepSchool |
| MEP Project Type dropdown | Indicates the type of MEP project based on the location where the MEP services are held. | migrantEnrollment.mepProjectType |
| MEP Project dropdown | Identifies the MEP Project associated with the program record. | migrantEnrollment.mepProject |
| Priority for Services Indicator checkbox | Checkbox used to indicate whether student should receive priority for services. | migrantEnrollment.priorityForServicesIndicator |
| Comments text up to 255 characters | Text box provided for entry of additional information for the selected MEP. | mirantEnrollment.comments |
| North Carolina Fields | ||
| Termination Type dropdown | Reason for student's termination from MEP. (replaces Withdrawal Reason core field for NC) | migrantEnrollment.withdrawalReason |
| Termination Date date | Indicates the termination date of the program. | migrantEnrollment.terminationDate |
| Continuation of Services dropdown | The period associated with the continuation of services for the Migrant Enrollment Program. (replaces core Continuation Of Services Reason field) | migrantEnrollment.continuationOfServicesReason |
| MEP Enrollment Type dropdown | Indicates type of enrollment for the Migrant Enrollment Program. (replaces core MEP Project field) | migrantEnrollment.mepEnrollmentType |
| PK Hours integer | Indicates the total number of PK hours associated with the program. | migrantEnrollment.pkHours |
| H-2A Indicator checkbox | Indicates if the student is associated with a H-2A visa. | migrantEnrollment.h2aIndicator |
| Multilingual Learner Indicator checkbox | Indicates if the student is a multilingual learner. | migrantEnrollment.multiLanguage |
| Immunization Record Indicator checkbox | Indicates if the student has an immunization record. | migrantEnrollment.immunizationRecordIndicator |
| Certificate of Eligibility ID textbox | The associated certificate of eligibility for this Migrant Enrollment Program. | migrantEnrollment.certificateOfEligibilityID |
Custom Fields
Users can use the Custom Attribute/Dictionary to add District and State Defined fields for Migrant in State and District editions. Custom fields do not sync to the state edition from the district edition. Custom fields are available in Ad hoc reporting.
State Edition Information
District-entered information can be pushed up to State Edition. State Edition users cannot create Migrant Enrollment records to push down to District Edition schools.
The Federal/State Program Updater Tool can be used with this program.
