Tool Search: Program Services
The Program Services tool provides a way to enter and display records of program-related services a student has received. For example, records may be entered for students receiving Homeless, Migrant or Health services.
This article explains how to enter Migrant Services information for an individual student.
See the Migrant Eligibility article to learn how to enter migrant enrollment information for an individual student. See the Migrant Enrollment article to learn how to enter migrant enrollment information for an individual student.
Program Services - MigrantSee the Program Participation Tools Tool Rights article to learn about rights needed to the Migrant tools and other Program Participation tools.
Program Services - Homeless Service DetailEnter Program Services Record
Note: States whose instance of Migrant Services has been localized will only contain one of two possible "Associated Program" fields, depending on the version of migrant program workflow your state uses.
- Select New.
- Choose the Service Tool corresponding to the New Service Record you wish to enter. Different states will see different tools for which Program Services can be entered. Users will only see service tools they've been given rights to access.
- Start Date is a required field. Populate other fields according to your local practices.
- Note that if a student does not have an associated program record (Homeless, Migrant, etc.), the Associated (Program) Records Dates droplist will be blank. Users with rights to do so can follow the program link provided at the top of the editor to enter a program record if needed.
- Enter Comments if appropriate.
- Note that State and District Defined Elements will vary and will not appear if they have not been set up for you to use.
- Save when done.
Modify Program Services Record
- If the student has many Program Service Records, you may wish to use Filters to narrow the list of records being displayed.
- Locate the record you'd like to modify. Select View.
- Make changes. Save.
State Defined Elements - Example
State Defined Elements
Follow state practices for populating any state-defined elements that appear beneath the Migrant Services Editor when entering a new service.
Sample Migrant Service Summary
Print Migrant Services Summary
- Select the Print button.
- Select Migrant Service from the Print Summary Report side panel.
- The student's Migrant Service Summary appears in PDF form. Print or save the file.
Program Services Editor Fields
The Program Services tool includes the following fields. Field names and available selections vary by state. In Ad Hoc, Migrant Services is found under Student > Learner > Program Services > Migrant Services.
| Field | Description | Ad hoc Fields |
|---|---|---|
| Start Date Required |
Indicates the date the student began receiving the program service.
Dates can be entered in mm/dd/yy or use the calendar icon to select a date. |
migrantService.startDate |
| End Date | Indicates the last date the student received the program service. | migrantService.endDate |
| Service Tool |
Indicates the service associated with the record. | |
| Comments | Additional information can be entered in the Comments text field. | migrantService.comments |
| Created By | Displays in the Editor. Autogenerated name of district, date and timestamp indicating who created the entry. For State Edition customers, displays the state if the state created the entry. | migrantService.createdByID |
| Modified By | Displays in the Detail Editor. Indicates the person who last saved the selected record. | migrantService.modifiedByID |
| Associated Migrant Record Dates | Droplist that corresponds to start and end dates entered on the Migrant Program record that is associated with this Migrant Service record. | migrantService.associatedMigrantRecordStartDate
migrantService.associatedMigrantRecordEndDate |
| Migrant Enrollment Dates | Droplist that corresponds to the dates entered on the student's Migrant Enrollment record. | migrantService.associatedMigrantRecordEnrollmentDate |
State-Specific Information
Fields may vary by state:
