Tool Search: Register
This report is required by the New Jersey Administrative Code (N.J.A.C.) 6A:32-8, and documents each school district's continuous cycle of enrolling students, recording daily attendance, reporting dropouts, and submitting year-end attendance to the DOE.
Report Logic
The Register Report collects student enrollment and attendance data by grade or self-contained special education programs and six NCLB subgroups:
- Race
- Gender
- Low Income
- Migrant Status
- LEP
- IEP
A student is reported if the following are true:
- The student has an enrollment record within the same calendar as the calendar selected on the report editor.
- The enrollment service type is PRIMARY.
- The student's State Reporting Enrollment Editor is populated with data.
- The student has attendance information between the enrollment start and end dates for that calendar, or the enrollment end date is null.
- Student attendance information is not entered in a non-instructional period.
- The School Month is selected, and the attendance date is between that school month's start and end date.
Report Editor Details
The following information explains the Report Editor elements.
| Option | Description |
|---|---|
| Which students would you like to include in the report? |
A Snapshot Date can be entered to return only students who are actively enrolled as of the snapshot date. The Enrollment Effective Date can be different than the Snapshot Date. |
| Effective Date | This date reflects students' current enrollment status. If a student was actively enrolled on the entered date, he/she will be included in the report. The field defaults to the current date but can be changed to reflect the time periods for which the report is generated more accurately. |
| Snapshot Date | The report only returns students actively enrolled as of the snapshot date when entered. The Enrollment Effective Date can be different from the Snapshot Date. |
| Include Weekends | When not marked, only regular school days (Monday-Friday) are included. When marked, the report includes weekend days marked as instructional/attendance days. Any instructional weekend days are included in the count in the following fields for the selected report types:
|
| Use Enrollment Programs | Program participation records are reported when the checkbox is NOT selected (the default). When the checkbox is marked, program fields on the enrollment record are considered. |
| Exclude Cross-Site Data | Cross-site section enrollment data is not included in the report when checked.
|
| Report Format | Indicates how the report generates:
|
| Select Calendars | The Register Report requires the selection of at least one calendar for a school. The list of available calendars depends on the School and Year selected in the Campus toolbar. |
| Report Type | The Register Report can be generated for the following types of data:
All report types can be chosen simultaneously, which may slow server response time and delay the report's generation. The images in the Generating the Report section represent each report type. |
| School Month | School months represent a specific length of time in the school year. For New Jersey, each school month for each school calendar starts with the first instructional day of the physical month and lasts until the last instructional day of the month. If the first day of the month falls on a Saturday or Sunday, the school month start date should be the first Monday. The report can be generated for all or a selection of school months. To select specific school months, deselect the All School Months option. This removes the checkboxes from the available school months. Mark the desired school months to include on the report. |
| Generate Report | Generate the results immediately in the selected format. |
| Submit to Batch | Sends the extract to the Batch Queue. Batch Queue functionality allows you to schedule when the report is generated and reduces the impact of generating the report on system performance. |
Generate the Report
- Select the students in the report by choosing a Grade level or an Ad hoc Filter.
- Enter an Enrollment Effective Date in mmddyy format, or use the Calendar icon to select a date.
- Enter a Snapshot Date in mmddyy format, or use the Calendar icon to select a date. When entered, this date prints in the Report Header next to the Total Students reported.
- If desired, mark the Include Weekends checkbox.
- If cross-site enrollment functionality is enabled at the district level, the Exclude Cross-Site Data checkbox will display (defaults to checked). Deselect if you want cross-site data included in the report.to display.
- Select the desired Report Format.
- Select the Calendar(s) to include in the report.
- Select the Report Type(s) to include in the report.
- Select the appropriate School Months to include in the report.
- Click the Generate Report or Submit to Batch buttons. The report displays in a new window in the selected format.
Enrollment Report Type
Enrollment Report Type, State Format
Enrollment Report Layout
ASSA Report Type
The ASSA Report Type requires the entry of the Snapshot Date on the Report Editor. Summary totals are based on the students' state grade level. Each row corresponds to a specific state grade level.
ASSA Report Type, State Format
ASSA Report Layout
NCLB Report Type
This section provides total calculations of students by subgroup based on Days Possible, Days Present, and Head Count.
NCLB Report Type, DOCX Format
Calculations for all NCLB categories
- Present Day Totals
- If there is attendance data, subtract the possible day for the attendance information from the day absent from the attendance information.
- If there is no attendance none, count .5 if the student is shared time and 1 if the student is not.
- Sum up this information for all days and all students.
- See the attendance information section above for logic on possible day and day absent.
- Possible Day Totals
- Counts as either 1 or .5 possible day (depending on whether the student is shared time) if there is no attendance information for that day or there is attendance information for that day and the possible day is greater than 0.
- Otherwise, it does not count as a possible day.
- Sum up this information for all days for all students.
- Head Count Totals
- The number of person IDs, ignoring duplicates.
NCLB Report Layout
Attendance Report Type
Attendance Report Type, DOCX Format
Symbol/Number | Description |
|---|---|
- | Off Roll Day |
| | Non-Instructional Day |
1 | A full day's absence |
2 | Absent, never attended |
3 | Excused absence due to religious holiday or Bring Your Child to Work Day |
4 | Excused absence from vocational school, residential district closed - no transportation |
5 | A half day's absence |
7 | Home Instruction |
Attendance Report Layout
Attendance Summary Report Type
Attendance Summary Report Type, DOCX Format
Attendance Summary Report Layout
