The following data setup impacts whether or not certain records sync between districts and the state.
Behavior Events Must Be Mapped to State Event Codes
Location: Behavior Office > Settings > Event Type Setup > State Event Code
Location: Behavior Office > Behavior Management > Behavior Management > Add Event/Participant > Event Type
A Behavior Event record will only sync to the State Edition if assigned an Event Type associated with a State Event Code.
You assign State Event Codes to Event Types within the Event Type Setup tool. Once a State Event Code is selected and saved for an Event Type, selecting that Event Type for a Behavior Event will tie the associated State Event Code to the event.
For example, in the image below, the Event Type 'Possession or Use of Controlled Substances' was assigned a State Event Code 'Possession or Use of Controlled Substances'. On the Behavior Event, this event type was selected, and the associated State Code was displayed.
Behavior Resolutions Must Be Mapped to State Resolution Codes
Location: Behavior Office > Settings > Resolution Type Setup > State Resolution Code
Location: Behavior Office > Behavior Management > Behavior Management > Add Resolution > Resolution Type
A Behavior Resolution record will only sync to the State Edition if assigned a Resolution Type associated with a State Resolution Code.
You assign State Resolution Codes to Resolution Types within the Resolution Type Setup tool. Once a State Resolution Code is selected and saved for a Resolution Type, selecting that Resolution Type for a Behavior Resolution will tie the associated State Resolution Code to the resolution.
For example, in the image below, the Resolution Type 'Out of School Suspension' was assigned a State Resolution Code 'Out-of-school Suspension.' On the Behavior Resolution, this resolution type was selected, and the associated State Code was displayed.
IEPs Must Be Locked
Location: Student Information > Special Ed > Special Ed Documents > Lock/Unlock
Only locked IEPs are synced to the State Edition. You can lock an IEP within a student's Special Ed Documents by selecting the IEP and clicking the Lock/Unlock button. Once an IEP is locked it should not be modified.
Course Codes, Courses, Sections, and Roster Setup
For courses, sections, and rosters to properly sync from districts to the State Edition, course codes must be populated, and courses must be assigned these codes.
NOTE: For some State Editions, Infinite Campus may have already populated and published course codes. If so, skip creating course codes and move on to assigning course codes to course masters.
To start, State Edition users must create course codes via the Course Code Setup tool. For the State to understand a district's set of courses and how they relate to another district's set of courses, Course Codes are created in the State Edition as a standardized list of courses, and districts can associate each course with a course on the course code list.
Once course codes are created in the State Edition and published down to districts, each course master at the district level requires a State Code. This State Code field is populated with the course code list pushed down from the state.
Section information for courses will only sync to the State Edition if they are associated with courses assigned a State Code.
For example, the image above shows information for the course '42230273 IB HL HIST OF THE AMERICAS 1'.Because this course has a valid State Code selected, the section for this course (in the image below) will sync data to the State Edition.
For this section to properly sync roster information, the roster must be associated with the section and linked to a term used within student enrollment records.
Staff Must Have a District Employment or District Assignment Record
Location: Census > Staff > District Employment
Location: Census > Staff > District Assignment
A staff member must have a district employment or district assignment record in order to sync and exist in the State Edition.
Students Must Have a Student State ID and an Enrollment Record
Location: Student Information > General > Enrollments
Location: Census > People > Demographics > Student State ID
A student must be assigned a Student State ID on their Demographics record and have an enrollment record in order to sync and exist in the State Edition.
Flags Must Be Marked as State Reported
Location: Student Information > Program Administration > Flags Setup > State Reported
A flag must have the State Reported checkbox marked in order to exist and report in the State Edition.
Excludes
Any records throughout Infinite Campus marked as 'Exclude' will not send data to the State Edition or any dependent data tied to that object.
For example, if a school is marked as Exclude, the school and all associated data for that school (grades, calendars, rosters, etc.) will not be sent and synced to the State Edition.
Calendars with the Exclude checkbox marked will not report data to the State Edition. This includes all data associated with this calendar.
