State Reported Special Ed Fields (Michigan)

Tool Search: Special Ed Documents

This article details the fields located within Michigan's special education documents that are used for state reporting purposes, including Evaluations, Individual Education Plans (IEP), and other document types. For more specific information about the Evaluation or IEP, see the corresponding linked documentation for each section below.

All field listed below report on the General Collection and Student Record Maintenance reports. All fields below report for Ed-Fi. See the Michigan Ed-Fi Data v3.1 - Student Special Education Program Associations article for additional information.

Evaluation Summary Report

The Individual Education Program (IEP) or Evaluation team uses the Evaluation to document the student's educational needs and the student's determination of eligibility for special education. See the Michigan Evaluation Summary report article for the most up-to-date format of the evaluation. 

Evaluation Header Editor

Screenshot of the Evaluation Header editor of an Eval. Evaluation Header Editor

Evaluation Compliance

Indicates the appropriate timeliness status for the evaluation of eligibility for the student.

  • 11: IEP completed within 30 school days
  • 12: IEP completed within extended timeline
  • 13: IEP Not Timely: Parent did not make child available
  • 14: IEP Not Timely: Timeline began in previous district
  • 15: IEP Not Timely: Personnel not available for Eval. 
  • 16: IEP Not Timely: Personnel not available for IEP
  • 17: IEP Not Timely: External reports not available
  • 18: IEP Not Completed: Student died
  • 19: IEP Not Completed: Parent withdrew consent
  • 20: IEP Not Completed: Parent made child unavailable
  • 21: IEP Not Completed: Student moved
  • 22: Moved to Michigan from other state w/ current IEP

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Database Location:

Evaluation.evalCompliance

Ad Hoc Inquiries:

Student > Learner Planning > Evaluations > evaluation.evalCompliance

Initial Eval Result

Indicates if the student is eligible for an initial IEP.

  • 1: Student was found eligible
  • 2: Student was found not eligible
  • 3: Student was found eligible, services refused

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Database Location:

Evaluation.evalResult

Ad Hoc Inquiries: 

N/A

Consent Date

The date on which the school received the signed Parental Consent to Evaluate form.

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Database Location:

Evaluation.consentDate

Ad Hoc Inquiries:

Student > Learner Planning > Evaluations > evaluation.consentDate

FAPE Date

The date the IEP is complete and when the notice of the offer of a free appropriate public education (FAPE) was made.

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Database Location:

Evaluation.fapeOfferDate

Ad Hoc Inquiries:

N/A

Days Over Timeline

The number of school days beyond the completion of the evaluation and initial IEP.

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Database Location:

Evaluation.extensionDays

Ad Hoc Inquiries:

N/A

Part C Transition Timeliness

Indicates if the student transitioned to Part C in a timely manner.

  • 50: IEP held on or before the child’s third birthday
  • 53: IEP after 3rd birthday: Parent did not make child available
  • 54: IEP after 3rd birthday: Timeline began in previous district
  • 55: IEP after 3rd birthday: Personnel not available for evaluation
  • 56: IEP after 3rd birthday: Personnel not available for IEP
  • 57: IEP after 3rd birthday: External reports not available
  • 61: IEP after 3rd birthday: Late Notification from Part C to Part B LEA
  • 62: IEP held after the child's third birthday: Late referral to Part C

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Database Location:

Evaluation.timeliness

Ad Hoc Inquiries:

N/A

Individual Family Service Plan Evaluation Summary Report

The Individual Family Service Plan Evaluation Summary Report (IFSP ESR) is used to evaluate the needs of the student' family to determine their need for assistance and services to support the student's development. See the Michigan IFSP Evaluation Summary Report article for the most up-to-date format for the IFSP ESR.

Evaluation Header Editor

Screenshot of the Evaluation Header editor of an Individual Family Service Plan.Evaluation Header Editor

Initial Referral Date

The date the agency responsible for completing the evaluation, assessment and determination of eligibility for services under Part C of IDEA was first made aware of the possibility of eligibility.

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Database Location:

Evaluation.referralDate

Ad Hoc Inquiries:

Student > Learner Planning > Evaluation > evaluation.referralDate

Completed IFSP Meeting Date

The date the IFSP meeting took place.

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Database Location:

Evaluation.dateCompleted

Ad Hoc Inquiries:

Student > Learner Planning > Evaluation > Evaluation.dateCompleted

Referral Agency

The type of agency who referred the child as potentially eligible for Part C services.

  • DHS: Human Services
  • ED: Education
  • FAM: Family Member/Parent
  • HO: Hospital/Medical Facility
  • MH: Mental Health
  • OTH: Other
  • PH: Public Health
  • PHY: Physician
  • UKN: Unknown

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Database Location:

Evaluation.referralAgencyIFSPEval

Ad Hoc Inquiries:

Student > Learner Planning > Evaluation > evaluation.ecReferringAgency

IFSP Timeliness

Indicates whether the initial IFSP was completed within the required timeframe under Part C regulations.

  • 01: Timely
  • 05: Untimely: Personnel Availability
  • 06: Untimely: Personnel Lack of Training or Knowledge of Timeliness or Requirements
  • 07: Untimely: Other Personnel Reason
  • 08: Untimely Acceptable Reason: Child/Parent unavailable due to illness, hospitalization, or death
  • 09: Untimely with Acceptable Reason: Child or parent unavailable due to family schedule
  • 10: Untimely Acceptable Reason: Child/Parent unavailable due to parent cancelled/no show
  • 11: Untimely with Acceptable Reason: Unable to contact family
  • 12: Untimely with Acceptable Reason: Family Moved
  • 14: Untimely with Acceptable Reason: Other child or parent reason

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Database Location:

Evaluation.timeliness

Ad Hoc Inquiries:

N/A

Eligibility Determination Editor

Screenshot of the Eligibility Determination editor.Eligibility Determination Editor

Eligibility

Indicates if the student is eligible to receive a service plan for Part C and/or special education services.

  • 01: Eligible for both Part C and Special Ed
  • 02: Eligible for both Part C and Special Ed - Special Ed services refused
  • 03: Eligible for Part C only

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Database Location:

SEEvaluationResults.eligibility

Ad hoc Inquiries:

N/A

Individual Education Plan

The Individual Education Plan is used to document all special education information for a student required by the state. See the Michigan Individual Education Plan article for the most up-to-date format of the IEP. 

Education Plan Editor

Screenshot of the Education Plan editor of the IEP.Education Plan Editor

Offer of a FAPE

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Database Location:

SEPlan.fapeOfferDate

Ad hoc Inquiries:

Student > Learner Planning > Learner Plans > learningPlan.fapeOfferDate

Supplementary Services Editor

Screenshot of the Supplementary Services editor of the IEP.Supplementary Services Editor

Service

The name of the service provided to the student. Services are set up at the Special Ed Services tool.

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Database Location:

PlanService.serviceID

Ad hoc Inquiries:

Student > Learner Planning > Learning Plans > Services > planService.serviceID

Outcomes Measures Plan

The editors available on the Outcomes Measures Plan (OMP) provide all information required by the state of Michigan. OMPs function in conjunction with a plan and measure incremental progress towards plan goals. See the Michigan Outcome Measures Plan article for the most up-to-date format of the OMP.

Education Plan Editor

Screenshot of the Education Plan editor of the Outcomes Measures Plan.Education Plan Editor

Parent Input

The manner in which the OMP team received the parent/guardian's input.

  • A Meetings
  • B Collected Separately
  • C Incorporated in Assessment
  • D Not Included

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Database Location:

SEPlan.parentInput

Ad hoc Inquiries:

N/A

Parent Input Date

The date the OMP team received the parent/guardian's input.

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Database Location:

SEPlan.parentInputDate

Ad hoc Inquiries:

N/A

Child Outcomes Review Editor

Screenshot of the Child Outcomes Review editor of the Outcomes Measures Plan.Child Outcomes Review Editor

Entry

Indicates the student is entering Part C services and will be evaluated as such.

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Database Location:

SEPOutcomeMeasures.outcomeType

Ad hoc Inquiries:

Student > Learner Planning > Learner Plans > learningPlan.outcomeType

Annual

Indicates the student is continuing Part C services and will be evaluated as such.

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Database Location:

SEPOutcomeMeasures.outcomeType

Ad hoc Inquiries:

Student > Learner Planning > Learner Plans > learningPlan.outcomeType

Exit

Indicates the student is exiting Part C services and will be evaluated as such.

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Database Location:

SEPOutcomeMeasures.outcomeType

Ad hoc Inquiries:

Student > Learner Planning > Learner Plans > learningPlan.outcomeType

EC Assessment Tool

The method of determining the student's level of functioning within the three areas assessed at the initiation of special education service and when they either exits from early childhood special education, begin kindergarten, or within thirty (30) days of their sixth birthday.

  • 1: AEPS
  • 2: FULL Battelle
  • 3: Battelle SCREENER
  • 4: Brigance
  • 5: Carolina
  • 6: COR7: Creative Curriculum Development Checklist
  • 8: LAP-3
  • 9: Part C Exit Tool: AEPS
  • 10: Part C Exit Tool: Battelle
  • 11: Part C Exit Tool: Bayley
  • 12: Part C Exit Tool: Brigance
  • 13: Part C Exit Tool: Carolina
  • 14: Part C Exit Tool: EIDP
  • 15: Part C Exit Tool: E-LAP
  • 16: Part C Exit Tool: HELP
  • 17: Part C Exit Tool: IDA
  • 18: Part C Exit Tool: Other
  • 19: Teaching Strategies GOLD
  • 20: COR Advantage
  • 21: BRIGANCE IED-III

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Database Location:

SEPOutcomeMeasures.assessmentTool

Ad hoc Inquiries:

Student > Learner Planning > Learner Plans > learningPlan.assessmentTool

Other Tool Used

The description of the type of assessment tool used, when it is not one of the values provided in the EC Assessment Tool field. This field reports when the EC Assessment Tool is Part C Exit Tool: Other.

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Database Location:

SEPOutcomeMeasures.skillsText

Ad hoc Inquiries:

Student > Learner Planning > Learner Plans > learningPlan.skillsText

Date

The month, day, and year of the first day when the child was assessed for entry into or exit from the early childhood special education program. The Date reports when the Entry or Exit checkbox is marked.

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Database Location:

SEPOutcomeMeasures.referredDate

Ad hoc Inquiries:

Student > Learner Planning > Learner Plans > learningPlan.referredDate

Child has positive social relationships (1A)

The extent the student shows age-appropriate social-emotional skills and functioning, across a variety of settings and situations.

  • 1: Not Yet
  • 2: Between 1 and 3
  • 3: Emerging
  • 4: Between 3 and 5
  • 5: Somewhat
  • 6: Between 5 and 7
  • 7: Completely

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Database Location:

SEPOutcomeMeasures.socialScore

Ad hoc Inquiries:

Student > Learner Planning > Learner Plans > learningPlan.socialScore

Child has positive social relationships (1B Progress Made)

Indicates if the student has made progress since their last assessment. Options are Yes or No.

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Database Location:

SEPOutcomeMeasures.socialCheck

Ad hoc Inquiries:

Student > Learner Planning > Learner Plans > learningPlan.socialCheck

Child acquires and uses knowledge and skills (2A)

The extent the student shows their ability to acquire and use new knowledge and skills.

  • 1: Not Yet
  • 2: Between 1 and 3
  • 3: Emerging
  • 4: Between 3 and 5
  • 5: Somewhat
  • 6: Between 5 and 7
  • 7: Completely

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Database Location:

SEPOutcomeMeasures.skillsScore

Ad hoc Inquiries:

Student > Learner Planning > Learner Plans > learningPlan.skillsScore

Child acquires and uses knowledge and skills (2B Progress Made)

Indicates if the student has made progress since their last assessment. Options are Yes or No.

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Database Location:

SEPOutcomeMeasures.skillsCheck

Ad hoc Inquiries:

Student > Learner Planning > Learner Plans > learningPlan.skillsCheck

Child takes appropriate action to his/her need (3A)

The extent the student takes appropriate action to meet their needs.

  • 1: Not Yet
  • 2: Between 1 and 3
  • 3: Emerging
  • 4: Between 3 and 5
  • 5: Somewhat
  • 6: Between 5 and 7
  • 7: Completely

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Database Location:

SEPOutcomeMeasures.behaviorScore

Ad hoc Inquiries:

Student > Learner Planning > Learner Plans > learningPlan.behaviorScore

Child takes appropriate action to his/her need (3B Progress Made)

Indicates if the student has made progress since their last assessment. Options are Yes or No.

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Database Location:

SEPOutcomeMeasures.behaviorCheck

Ad hoc Inquiries:

Student > Learner Planning > Learner Plans > learningPlan.behaviorCheck

Individual Family Service Plan 

The Individual Family Service Plan (IFSP) is used to document the services the family requires to support their student's developmental needs. See the Michigan Individual Family Service Plan article for the most up-to-date format of the IFSP.

Education Plan Editor

Screenshot of the Education plan editor of the IFSP.IFSP Education Plan Editor

Current IFSP Date

The date of the notice or offer of a Free Appropriate Public Education (FAPE) associated with the child's most recent individualized family service plan (IFSP).

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Database Location:

SEPlan.evaluationDate

Ad hoc Inquiries:

N/A

Service Coordination Agency

The agency the IFSP team coordinates with to provide the student's services.

  • DHS: Human Services
  • ED: Education
  • HO: Hospital/Medical Facility
  • MH: Mental Health
  • OTH: Other
  • PH: Public Health
  • UKN: Unknown

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Database Location:

SEPlan.referralAgency

Ad hoc Inquiries:

N/A

Timeliness of Locked Plan

The timeliness when the IFSP was completed.

  • 1: Timely New Services
  • 2: Untimely: Provider Availability
  • 3: Untimely Services
  • 4: No New Services
  • 5: Untimely with Acceptable Reason: illness, hospitalization, or death
  • 6: Untimely with Acceptable Reason: family schedule
  • 7: Untimely with Acceptable Reason: parent cancelled or was a no show
  • 8: Untimely with Acceptable Reason: Unable to contact family
  • 9: Untimely with Acceptable Reason: Family Moved
  • 10: Untimely with Acceptable Reason: Parent did not provide consent
  • 11: Untimely with Acceptable Reason: Other child or parent
  • 12: No New Services

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Database Location:

SEPlan.timeliness

Ad hoc Inquiries:

N/A

EO Primary Service Setting

The environment in which the majority of services are provided.

  • 31: Age 0-2: Home
  • 38: Age 0-2: Other Setting
  • 41: Age 0-2: Community-Based Setting

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Database Location:

SEPlan.complianceValue

Ad hoc Inquiries:

N/A

Enrollment Status

Screenshot of the Enrollment Status editor of the IFSP.IFSP Enrollment Status Editor

Special Ed Setting

The location where the student's special education services take place.

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Database Location:

MISped.specialEdSetting

Ad hoc Inquiries:

Student > Learner Planning > Learning Plans > learningPlan.specialEdSetting

Early Intervention Related Services

Screenshot of the Early Intervention Related Services editor of the IFSP.IFSP Early Intervention Related Services Editor

Service

The State Code assigned to the Service reports. Services are set up at the Special Ed Services tool.

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Database Location:

PlanServiceProvided.serviceID

PlanServiceProvided.serviceName

Ad hoc Inquiries:

Student > Learner Planning > Learner Plans > learningPlan.services

Transition Plan Editor

Screenshot of the Transition Plan editor of the IFSP.IFSP Transition Plan Editor

Part C Exit Date

The date the student left or will leave Part C services.

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Database Location:

SEPTransitionPlan.expectDate

Ad hoc Inquiries:

N/A

Part C Exit Reason

The reason the student is exiting Part C services.

  • 30: Age 3, Part B eligible
  • 31: Age 3, Not Part B eligible w/referral
  • 32: Age 3, Not Part B eligible w/o referral
  • 33: Age 3, Part B eligibility not determined
  • 34: Completion of IFSP
  • 35: Deceased
  • 36: Moved within state
  • 37: Withdrawn
  • 38: Unable to contact
  • 39: Moved out of state

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Database Location:

SEPTransitionPlan.noneCheck

Ad hoc Inquiries:

N/A