Tool Search: Transcripts
A transcript is a historical record of a student's performance in a course. The information listed on the transcript can vary from district to district depending on district preferences. Each district records grading information that students receive on transcripts and report cards. Grading information is connected to the course schedule of a student.
Additional Information fields provide further details on the transcript entry, and includes localized fields (used for state reports) and district-defined fields (created by the district) This section is collapsible or expandable by clicking the minus/plus sign on the right-hand side.
See the core Transcripts article for information on necessary tool rights, available Ad hoc fields, and general Transcript processes.
Transcript fields that are specific to the state of North Carolina are described below. For all other inquiries, please visit the Student Transcripts article.
Student Transcript - Additional Information Editor listing localized fieldsUNC Minimum Requirements
Indicates the course is part of the minimum requirements for admission to UNC.
The Course Information (and Course Master Information) tools include this field. When it is marked there and the scores from that course post to the transcript, this checkbox is marked on the Transcript. When the Transcript record is manually created, this field can be marked and saved.
Transcript Reports
Click the Reports button on the main screen to print the student's transcript. This opens a side panel with all available Transcript Reports. The North Carolina Official Transcript report contains the elements required by the state of North Carolina. Create other transcript reports in Report Setup.
Choosing any report from the side panel opens in a new browser window. Reports generate in PDF format.
A System Preference exists that controls the display of the Campus-provided Default Transcript. For North Carolina, the Enable Default Transcript System Preference is set to NO so the North Carolina Official Transcript displays instead.
Student Transcript ReportsAll transcript courses are displayed on the printed transcript regardless of how a student is scored and what transcript preference options were selected for credits and standards. This selection affects the credit/standard groups displayed in the Credit Summary and Standards Summary.
Note that In-Progress grades and planned courses are not counted in the Credit Summary.
A transcript is printed for each of the student's households with a guardian where the Mailing checkbox is marked. Only one transcript prints if all of the student's guardians are in the same household. If guardians are in more than one household, the number of households in which the guardians reside determines how many transcripts are printed.
The following report settings have been modified for the North Carolina Official Transcript.
Report Options
The following sections describe the Report Preferences that have been modified for the North Carolina Official Transcript. See the Transcript article for more information on how data populates a printed transcript repo and see the Transcript Report Preferences article for non-localized report options.
| Option | Description | Default Report Options |
|---|---|---|
GPA/Class Rank Calculation Options |
Class Rank is a mathematical summary of a student's academic record compared to other students in the class. North Carolina requires GPAs to have three decimal places. The System Preference that enforces this, Number of Significant GPA Decimal Places, has been locked for North Carolina. GPA/Class Rank Calculation Options determine how GPA and class rank data is displayed on the Transcript. For each option, the Class Rank and Bonus Points can be selected. When a Weighted GPA or Unweighted GPA option is selected, the Bonus Points and Class Rank checkboxes are available for selection.
Selection can be made for Cumulative GPA or Term GPA. When the calendar includes custom GPA calculations, Custom GPA/Class Rank Calculation Options can be selected These display as User Defined and display the Custom GPA name on the Transcript.
See the GPA Calculations in Campus article for detailed information on GPA options. The following options are available:
All GPA/Class Rank Calculation options can be selected, if desired.
To NOT calculate class rank for students, see the following settings:
Other settings that may affect student Class Rank:
|
Cumulative GPA
Weighted GPA
Class Rank Percentile |
| Standardized Testing Display Options |
Standardized Testing options allow users to determine what types of tests are displayed on printed transcripts and how Standard Group data is laid out on the transcript.
|
All Assessment Options |
| Report Display Options | Report Display Options are an assortment of other useful information users can designate as reporting on a student's printed transcript. These options make the transcript more readable, but may also increase the length of it.
Choose as many options as desired from the Report Contents, Report Header and Format, Student Information and Records Transfer Settings.
See the Display Options table following for descriptions of these options. |
Enrollment History |
| School Comment |
The School Comments field allows users to include a comment which appears at the top of all printed transcripts. School comments can be modified at any time and should be applicable to those people receiving the transcript. A hard-coded comment displays for North Carolina schools that lists the Grading Scale legend and notes that middle school courses taken for high school requirements do not calculated in the GPA.
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N/A |
Display Options
| Option | Description |
|---|---|
| Report Contents | |
Course Display |
Selection determines how courses are displayed on the transcript. Information displays based on entered data in the Courses editor. Options are:
When State Code and Course Name is selected, the State Code, State Code Name, and Local Course Name (when Local Course Name is different from the State Code Name prints. Each district can change the name of the course for their school, but the State Code and State Name still remains.
|
| Report CTE Programs | Option displays when the Report CTE Program checkbox is marked. When the student is assigned a CTE Academic Program and their Student Status is 2: Concentrator, the CTE Programs section prints on the Transcript.  Students may be assigned multiple CTE Programs. All assigned programs print, as long as the Student Status is set to Concentrator. |
| Course College Code | When marked, the UNC Minimum Requirement displays after the Course Name on the student's transcript. UNC Minimum Requirement is marked on the Course Information and/or Course Master Information when that course meets UNC's requirements.  |
Report Header and Format | |
| Accreditation | Lists the Accreditation Status of the school. This is entered on the School Information editor and prints the Accreditation code.  |
Student Information | |
Course of Study (NC) |
When, populated, the Diploma Type entered on the student's Graduation record reports, either as FRC: Future Ready Core or GWC: Graduated with Certificate.
|
| State Seals (NC) |
When selected, the Endorsements noted in the State Seal information added on the student's Graduation record displays on the transcript.
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| Principal | When selected, prints the school principal name as entered on the School Information editor.  |
| Expected Graduation Year | When selected, prints the student's expected graduation year when a Diploma Date is not entered on the student's Graduation record. This mostly applies to students in grades 9-11. The Date First Entered the 9th Grade value (from the Graduation record) plus four years displays. That value can be modified to indicate a different year than originally expected based on the 9th grade entry date. When both the Diploma Date and Expected Graduation Year options are selected, the Diploma Date displays preferentially. That means that when a student has both a Diploma Date and a cohortYearNGA value, only the Diploma Date displays (this would generally be 12th graders). The Expected Graduation Year prints in place of the Diploma Date when both are selected and the student does not have a Diploma Date.  |
