Tool Search: Health Office Calendar
The Health Office Calendar displays all scheduled and unscheduled visits and any in-progress and completed visits for a specific date. As scheduled visits are created, they will appear on the calendar as a hyperlink to assist the nurse in rapidly entering the actual visit.
This tool is calendar specific based on the calendar selected in the toolbar. The Health Office Visits Calendar will display as blank if the All Schools options is selected.
Health Office Calendar
The Calendar automatically shows health office appointments for the current day. Users can modify the date field to view office visits for another date, either in the future or in the past.
To view the reason for the office visit, select the student’s name. This displays the student's Health Office Visits tool.
Health Office Visits
Scheduled Calendar Appointments
Student names display on the Health Office calendar based on scheduled or unscheduled appointments created for administration of Medications or treatments for Health Conditions. Visits that have data saved but are not complete will display in the In Progress column until they are marked Complete, at which time they will appear in the Complete column.
Process Scheduled Appointments for Present Students
- Select the student's name from the Scheduled Appointment column. The Health Office Visits tool displays.
- Select the radio button in the Appointment area for Student was here for appointment.
- Click the Save button at the top of the Health Office Visits tab. At this time, the student's name will be moved from the Scheduled column to the In Progress column on the Health Office Calendar..
- Continue processing the appointment by entering medication doses or adding treatments. Add a discharge when necessary based on the student's presented issue.
- When finished processing the appointment and the student leaves the health office, mark the Record Complete checkbox. The health office visit record will be moved to the end of the list with a lock icon next to it, meaning the visit has been completed.
- Reselect the Health Office Calendar. The student's name now appears in the Completed column.
Process Scheduled Appointments for Absent Students
Students who have a scheduled health office appointment but are marked absent display in their scheduled time slot with the entered absent reason. This gives the nurse the ability to mark the visit as complete.
An absence code does not display if the student's appointment time is in a non-attendance period or if it is between periods.
Absent student scheduled for a Health Office Visit
- Select the student's name from the Scheduled Appointment column. The Health Office Visits tool displays.
- Mark the Record Complete checkbox.
- Select the radio button in the Appointment area for Student did not show up.
- If the student was to receive medication or treatment, the click the X in front of the medication or treatment to remove it from the visit. If the medication is not removed, the count of remaining medication doses will be reduced.
- Click the Save button at the top of the Health Office Visits tool.
- Reselect the Health Office Calendar. The student's name appears in the Completed column.
If the Student did not show up option is selected on a Health Office Visit with Medication dose or Treatment information and the user attempts to save the visit, a warning displays prompting the user to remove the medication or treatment before saving the record.
In Progress Appointments
In Progress appointments are an indication that the student did show up for the scheduled appointment and the student is still in the Health Office. When the student has completed the visit, the record can be marked as complete.
If a student has an unscheduled Health Office Visit that is saved, it is listed in the In Progress column. Once the Health Office Visit is marked complete, the visit moves to the Complete column. Hovering over the student's name in the In Progress or Complete categories will display additional information, such as "Scheduled for Medication" or "Scheduled for Treatment".
Processing Appointments
Process In Progress Appointments
- Select the student's name from the In Progress column. The Health Office Visits tool displays.
- Mark the Record Complete checkbox on the Health Office Visit record.
- Click the Save button. The screen will not display the Health Office Calendar. Reselect the tool. The student's name will display in the Complete column.
Completed Health Office Records
Completed Appointments
Once the health office visit record has been marked complete and all students have left the health office, no further processing needs to be done on the Health Office Calendar. At the end of the school day or at the closing of the health office for the day, all student names should display in the Complete column.
Print Calendar
Click the Print button to print the HOV Calendar. A pop-up displays.
Print Health Office Visits Calendar
Select the Report Format, either PDF or DOCX, then click Generate Report.
Print Example
PDF Example Health Office Visits Calendar
