Tool Search: Enrollments
The Enrollments tool displays all occurrences of a student’s enrollment in the district. Because this is a historical view, this list could be long.
Enrollments are first listed by grade level first, then by enrollment start date. To reorder the list of enrollments, click the blue hyper-linked headers in the Enrollments Editor list. Enrollment records can be sorted by Grade, Calendar, Start Date or End Date.
See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.
Student EnrollmentsGeneral Enrollment Information
Under General Enrollment Information, both the Local Start Status and Local End Status fields are unique to the state of Colorado. These fields are further described below.
General Enrollments Editor
| Field | Description | Location | Reported In |
|---|---|---|---|
| Start Date | Indicates the student's first day of enrollment in the selected calendar. | Database Location: Enrollment.startDate
Ad Hoc Inquiries: Student > Demographics > student.startDate
Student > Learner > Active Enrollment > Core elements > activeEnrollment.startDate Student > Learner > Enrollment History > enrollmentHistory.startDate |
|
| Start Status | Start Status indicates the reason for beginning the student enrollment, entering the school or district or continuing on from another grade. When creating an enrollment for a student, students must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields.
See the Start Status Descriptions following this table for more information. |
Database Location: Enrollment.startStatus
Ad Hoc Inquiries: Student > Demographics > student.startStatus
Student > Learner > Active Enrollment > Core elements > activeEnrollment.startStatus
Student > Learner > Enrollment History > enrollmentHistory.startStatus |
Student Interchange - School Association |
| End Date | Indicates the student's last day of enrollment in the selected calendar. | Database location: Enrollment.endDate
Ad Hoc Inquiries: Student > Demographics > student.endDate
Student > Learner > Active Enrollment > Core elements > activeEnrollment.endDate
Student > Learner > Enrollment History > enrollmentHistory.endDate |
|
| End State | Indicates the reason the student ends their enrollment in the school. Enrollments with an end date must also have an End Status.
However, this condition does not apply when the No Show checkbox is marked. When the No Show checkbox is marked, an End Status can be entered without an End Date. See the End Status Descriptions following this table for more information. |
Database Location: Enrollment.endStatus Ad Hoc Inquiries: Student > Demographics > student.endStatus
Student > Learner > Active Enrollment > Core elements > activeEnrollment.endStatus
Student > Learner > Enrollment History > enrollmentHistory.endStatus |
|
Start Status Descriptions
The Colorado Department of Education maintains these codes and descriptions.
| Code | Start Status Description | Definition |
|---|---|---|
| 00 | No/Not Applicable-summer dropouts only | Only used for district dropouts. |
| 01 | New to educational system | A student who has no prior formal educational experience (i.e., a student who is new to formal education). Typically (but not always) a pre-kindergarten or kindergarten student. Not allowed when the student has already been assigned a SASID in a prior year. |
| 02 | Continuous in same school with no interruption | A student who had previously entered any class in a school and then continues their membership in the same school through promotion or retention. For example, a student completed 2nd grade last year and began this year as a 3rd grader at the same school. |
| 03 | Cont. in school that closed or grade range changed | A student who exited a school or grade last year, which has since closed, and did not attend your district in the currently reported school year. |
| 05 | Transfer from a school located in a different country | A student who transfers from a public school located in another country. |
| 06 | PK-6 student entering from unknown educational setting/status | Applicable ONLY to students in grades PK –6. This entry code can be used when the reporting district does not know the most recent educational status (i.e., last school attended) of an entering student. When the most recent educational status is known for a PK-6 student, use the appropriate entry code (13 when transferring from a Colorado district; 14 when transferring from another state; 05 when transferring from another country; 01 when new to the educational system, etc.). |
| 10 | Grade reassignment within the same school | A student who remains within the same school but whose grade level is being changed during the school year (examples: retained at the beginning of the school year, a mid-year grade promotion, etc.). |
| 11 | Transfer from a pub school in the same district | A student who transfers from one public school to another public school located in the same school district. Entry code 11 is also used for a student who has completed the highest grade in another school in the same district the previous year (matriculation). Student is continuing within the same district, but is transferring to a different school building code. |
| 13 | Transfer from pub school different CO district | A student who transfers from a public school that is located within a different school district within Colorado (includes students transferring from a detention center operated by another Colorado school district). |
| 14 | Transfer from a school located in a different state | A student who transfers from a public school located in another state. |
| 15 | Transfer from a non-public school | Student who transfers from a non-public school. |
| 16 | Transfer from home-based education | A student who transfers from a home-based education (home-schooled) environment. |
| 18 | Transfer from Voc Program not by a District/BOCES | A student who transfers from an occupational training program, recognized (but not administered) by the school district that leads to a certificate or other evidence of completion. |
| 19 | Transfer from State Facility on-grounds school | Student is publicly placed in and is attending an on-grounds educational program in a licensedApproved Facility School (e.g. Residential Child Care Facility – RCCF, hospital), or in a state-operated program (e.g., Colorado School for Deaf and Blind, Pueblo Mental Health). |
| 21 | Transfer from Dept of Corrections/Youth Corrs | Student was previously incarcerated in a correctional facility. NOTE: This code applies only to students who were incarcerated. Students entering from a detention center should be coded with a 12 or 26 entry type code (12 when the center is operated by your district; 26 when operated by another Colorado school district). |
| 25 | Return after extended absence | Student returns after missing 10 or more consecutive days of school. Applieswhether the absence was excused or unexcused. Not applicable when the student attended another educationalenvironment during the absence. The student must return to the same school and grade level previously exitedwith Exit Type 25. Used only to calculate mobility rates. |
| 26 | Transfer from a detention center (out of district) | A student who was previously receiving an education program at a detention center. All districts may use this. |
| 30 | Re-entry same district after prolonged illness/injury | A student who had previously entered a school and then re-enters a school in the same school district after they left school because of a prolonged illness or temporary disability that prohibited student from receiving education benefits. |
| 31 | Transfer from a HS Diploma Program at a Colorado Community College | N/A |
| 40 | Re-entry after dropout same district previous yr | A student (retrieval) who re-enters the same school district after they had “dropped out” in a previous school year. Student must have been reported with exit code 40 in a previous school year/EOY reporting period. (7th-12th grade only) |
| 45 | Re-entry after discontinuing schooling earlier in the same school year | Does not count toward the calculatedannual dropout rate. |
| 50 | Re-entry after expulsion no ed serv same district | A student whoenters the same school district after they were expelled during a previous school year. Student must have beencoded with exit code 50 in a previous school year. |
| 55 | Re-entry expelled no ed serv same yr | N/A |
| 56 | Re-entry expelled with ed serv early same yr | N/A |
| 60 | Enrollment Status Change in the same school | N/A |
| 70 | Re-entry after transfer to External HSED program | Student previously withdrew to pursue a HSED certificate through a program not run by a Colorado school district. |
| 90 | Re-entry after reported as Graduate prior year | The student may have been previously reported as a graduate by your district, or by another Colorado public school district. |
| 92 | Re-entry after a certificate of completion | A student who re-entered a school after receiving a certificate of completion, attendance, or achievement from the reporting district. |
| 93 | Re-entry after receiving HSED Certification | A student who entered a school after receiving a HSED certificate. |
| 98 | Prior Graduate from an LEA transferring to participate in SPED 18-21 Transition | N/A |
End Status Descriptions
The Colorado Department of Education maintains these codes and descriptions.
| Code | End Status Description | Definition |
|---|---|---|
| 00 |
Not Application/Did not Exit | Student completed the school year (i.e. did not exit or transfer before the end of the reportedschool year). |
| 01 | Reached maximum age for services | A student who left school because they have reached the maximum age to receive an education program allowed by federal, state, or local laws. |
| 02 | Death | A student whose membership is terminated because they died during or between regular school sessions. |
| 05 | Transfer to a school located in a different country | A student who transfers to a public school located in another country. This transfer must be documented by either an education records request from the receiving school, a signed confirmation of enrollment and attendance, or an official confirmation of emigration from a federal agency. |
| 06 | Unknown Education Status (K-6 only) | Applicable ONLY to students in grades PK-6. Applicable when the reporting district does not have information about the educational environment into which a student transferred. When the educational environment to which the student transferred is known, use the appropriate exit code(13 when transferring to another Colorado district; 14 when transferring to another state; 05 when transferring to another country, etc.). Note that districts are not required to obtain documentation of transfer for students exiting grades PK-66. |
| 10 | Grade reassignment in same school | A student who remains within the same school but whose grade level is being changed during the school year (examples: beginning of the school year retention without a retention code on the student's final record in the prior year, a mid-year grade promotion, etc.). |
| 11 | Transfer to public school in the same district | A student who transfers from one public school to another public school within the school district. Do NOT use this exit code for students who will be matriculating from one school (i.e., 8th grade middle school) to another school (i.e., 9th grade high school) in the same district. |
| 12 | Transfer to a detention center within the district. | A student whose educational services have moved from a public school to an educational program at a detention center within the district. School district staff members are providing educational services at the detention center. |
| 13 | Transfer to a school located in a different CO district | A student who transfers to a public school in another school district/BOCES within the state. |
| 14 | Transfer to a school located in a different state | A student who transfers to a public school located in another state. This transfer must be documented by either an education records request from the receiving school, or a signedconfirmation of enrollment and attendance. |
| 15 | Transfer to a non-public school | A student who transfers to receiving an educational program at a non-public school. This transfer must be documented by either an education records request from the receiving school or a signed confirmation of enrollment and attendance |
| 16 | Transfer to home-based education | A student who transfers to receiving an education program in a home-based education environment (home schooling) for reasons other than health. This transfer must be documented by a written statement or form signed by the student’s parent or guardian |
| 18 | Transfer to Voc Ed program not by a District/BOCES | A student who transfers to an occupational training program, recognized but not administered by the school district that leads to a certificate or other evidence of completion. |
| 19 | Transfer to State Facility on-grounds school | Student is publicly placed in and is attending an on-grounds educational program in a licensed Approved Facility School (E.g. Residential Child Care Facility, hospital), or in a state-operated program (e.g. Colorado School for Deaf and Blind, Pueblo Mental Health). |
| 20 | Transfer to a facility administered by the district | A student whose educational services have moved from a public school to an educational program at a facility within the school district. The educational program in the facility is administered by the district. |
| 21 | Transfer to facility by CO Dept. of Corrections | Student is incarcerated in a correctional facility. NOTE: Students transferring to a detention center should be coded with a 12 or 26 exit type code (12 when the center is operated by your district; 26 when operated by another Colorado school district). |
| 22 | Student exited the district after previously being coded as a graduate prior year | These students must have entry type 90 or 91 in the current year (re-entry after being coded as a graduate in a prior year). |
| 23 | Previous Graduate did not complete a Post-secondary Program | Student exited the district after previously being coded as a graduate in a prior year and has not completed a post-secondary program (ASCENT or P-TECH or TREP). These students must have entry type 90 or 91 (re-entry after being coded as a graduate in a prior year) in the current year. This exit type should be used for students who are returning next year to continue their program in conjunction with retention code 2 (12th grader who will return to participate in an approved postsecondary program in the next year). This exit type is also used for students who choose to discontinue their postsecondary program without completing the program and will not return. This code should not be used if the student completed a postsecondary program. Use Code 24 instead. |
| 24 | Previous Graduate completed post-secondary | Student exited the district after previously being coded as a graduate in a prior year and has completed a post-secondary program (i.e., ASCENT and P-TECH). These students must have an entry type 90 or 91 (re-entry after being coded as a graduate in a prior year) in the curren tyear. Student is issued their diploma upon exiting the district. This code should not be used when a student has not previously been reported as a graduate or did not complete a post-secondary program (see Exit Codes 96 and 23). |
| 25 | Extended absence | Student is absent for 10 or more consecutive days of school. Applies whether the absence is excused or unexcused. Not applicable when the student attended another educational environment at any point during the absence. Used only to calculate mobility rates. |
| 26 | Transfer to detention center out of district | A student whose educational services have moved from a public school to an educational program at a detention center. All districts may use this. |
| 27 | Previously counted as a Graduate and will participate in special education 18-21 transition services next year | A student who was counted as a Colorado graduate with Exit Type 90 in a prior year, participated in special education 18-21 transition services in the current year, and will return to continue special education 18-21 transition services next year (i.e., 1st, 2nd, and 3rd year transition students). Student must also have retention code 3 (12th grader who will participate in special education transition services next year). |
| 28 | Previously counted as graduate and completed special education 18-21 transition services | A student who was counted as a Colorado graduate with Exity Type 90 in a prior year, participated in special education 18-21 transition services in the current year, and will not return to continue special education 18-21 transition services next year. This student has been issued a high school diploma, ending FAPE (free and appropriate education) and will not be returning next year (i.e., typically 3rd or 4th year transition students). |
| 30 | Illness/injury | A student who, because of a serious/critical illness or injury, was unable to complete this year’s educational program and is not receiving educational services through a home-bound program. This code should not be used for exit due to pregnancy/childbirth, or for “minor” illness or injury from which the student is expected to return before the end of the reported school year. |
| 31 | Transfer to a HS Diploma Program at a Colorado Community College | N/A |
| 40 | Discontinued schooling/dropped out | A student who was enrolled in school at any time during the current school year, including summer, but leaves school for any reason other than one of the following exclusionary conditions:
This would also include a student who was in membership the previous school year and who does not meet the above exclusionary conditions and does not return to school prior to the end of the school year. Only used for students in 7th grade or higher (when PK – 6, use exit type code “06” instead). |
| 45 | Discontinued School 6 weeks but returned to a school within the reporting district before the end of the reported school year | These students were not receiving educational services from any source while not in attendance. This code should not be used for students absent due to illness, injury or expulsion – these situations are covered under separate exit type codes. Note: Students reported with exit type 45 do not count toward the calculated annual dropout rate. |
| 50 | Expulsion | A student who leaves school involuntarily due to an expulsion approved by appropriate school authorities and is not receiving any education benefits while expelled. Applies only to students who are expelled and do not return before the end of the reported school year. |
| 55 | Expelled no Ed services and returned | A student who was not receiving educational services and was expelled, and returned to a district school before the end of the reported school year. |
| 56 | Expelled with educational services | A student who is provided educational services by the district during a period of expulsion. These services may include tutoring, participation in an on-line education program or school operated by the district, or placement in a designated expulsion program operated by the district. |
| 60 | Enrollment Status Change in the same School | N/A |
| 70 | HSEd Transfer | Student exits to participate in a HSED preparation program not administered by the district (e.g., aHSED program offered through an institution of higher education or a private company.). |
| 88 | TBD - waiting on documentation of transfer | N/A |
| 90 | Graduated with regular diploma | A student who received a regular high school diploma upon completion of local graduation requirements (e.g., coursework and assessments) and met Colorado's Graduation Guidelines requirements. Includes students with disabilities who meet all requirements of an IEP aligned with state standards. |
| 92 | Other Completer | A student who has received a locally determined certificate of completion, attendance, or achievement. Includes students who have not received a high school diploma but have been granted admission to an institution of higher education. |
| 93 | High School Equivalency Diploma (HSED) | A student who has received a HSED certificate upon completion of a HSED preparation program administered by the reporting district. |
| 94 | Student transferred to HSED program & received a certificate | All in the currently reported school year. |
| 95 | Student received a regular diploma in the current year after reported as HSED recipient by the reporting district in a prior year | Student received a regular diploma and met Colorado's Graduation Guidelines in the current year after being reported as a HSED recipient by the reporting district in a previous collection year. |
| 96 | Graduated and Completed Post-secondary program | Student who graduated with a high school diploma meeting Colorado's Graduation Guidelines requirements and completed a post-secondary program in the current school year. The student cannot have been reported as a graduate in a previous year. When the student already has been reported as a graduate please use Exit Code 24. |
State Reporting Fields
Data entries made in the State Reporting Fields section of the Enrollments tool are unique to the state of Colorado and may directly affect the way students are reported to the state Department of Education.
Updates to State Reporting fields overwrites previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.
State Reporting Enrollment Fields
| Field | Description | Locatio | Reported In |
|---|---|---|---|
| State Exclude | Excludes the enrollment record from being included in state and federal reports. | Database Location: Enrollment.stateExclude Ad Hoc Inquiries: Student > Learning > Active Enrollment > State Reporting Elements > activeEnrollment.stateExclude |
All reports |
| Migrant | The student's migrant status. | Database Location: Enrollment.migrant Ad Hoc Inquiries: Student > Learning > Active Enrollment > State Reporting Elements > activeEnrollment.migrant |
|
| Immigrant | Indicates the student is considered an immigrant. | Database Location: Enrollment.immigrant Ad Hoc Inquiries: Student > Learning > Active Enrollment > State Reporting Elements > activeEnrollment.immigrant |
Student Interchange - Student Layout |
| Independent Study | Indicates the student is attending an independent study program established by the school district under the supervision of a certificated or licensed teacher and is part of the student's academic schedule. | Database Location: Enrollment.independentStudy Ad Hoc Inquiries: Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment. independentStudy |
N/A |
| HSED Instruction | Indicates the student's HSED was funded using state funds either in the form of a district-run HSED program or tuition paid by the district to an external HSED program. | Database Location: Enrollment.gedInstruction Ad Hoc Inquiries: Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.gedInstruction |
Student Interchange - Student Layout |
| Continuous in US | Indicates the student has been continuously enrolled in a U.S. public school. | Database Location: Enrollment.continuousUS Ad Hoc Inquiries: Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.continuousUS |
N/A |
| Continuous in CO | Indicates the student has been continuously enrolled in a Colorado public school. | Database Location: Enrollment.continuousState Ad Hoc Inquiries: Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.continuousState |
N/A |
| Habitually Disruptive | Indicates the student is habitually disruptive in class. | Database Location: Enrollment.habituallyDisruptive Ad Hoc Inquiries: Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.habituallyDisruptive |
N/A |
| CoAlt Participant | Indicates the student participates in the Colorado alternative assessment program. | Database Location: Enrollment.coAltParticipant Ad Hoc Inquiries: N/A |
Student Interchange - Student Layout |
| Contractual Agreement 3rd Party Ed | Indicates the student is receiving all of their educational instruction through a third party educator/program. | Database Location: Enrollment.contractualAgree Ad Hoc Inquiries: Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment. contractualAgree |
N/A |
| Enrolled in US | The date the student was most recently enrolled in a U.S. school in any grade. | Database Location: Enrollment.enroInUS Ad Hoc Inquiries: Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.enrolnUS |
Student Interchange - School Association |
| Post Secondary Program | Describes a program for which a secondary student may earn post secondary credit. These same programs are selected on the CEPA record. | Database Location: Enrollment.pseo Ad Hoc Inquiries: Student > Learning > Active Enrollment > State Reporting Elements > activeEnrollment.pseo |
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| Post Secondary Program Next Year | Indicates the student is participating in a post secondary program the following school year. | Database Location: Enrollment.ascent Ad Hoc Inquiries: Student > Learning > State Localized Elements > es.ascent |
Student Interchange - School Association |
| Transition | Indicates the student is in a transition program where students are moved from educational environments to life skill and/or vocational education. | Database Location: Enrollment.transition Ad Hoc Inquiries: Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.transition |
|
| Resident District or State | Indicates the student's resident district or state. | Database Location: Enrollment.residentDistrict
Ad Hoc Inquiries: Student > Learning > Active Enrollment > State Reporting elements > activeEnrollment.residentDistrict |
|
| Serving District | The district serving the student. | Database Location: Enrollment.serviceDistrict Ad Hoc Inquiries: Student > Learning > Active Enrollment > Core Elements > activeEnrollment.servingDistrict |
|
| School of Accountability | Reports the School of Accountability, or the school that is responsible for the student's education. When the field is not populated on the enrollment record, reports the State School Number. | Database Location: Enrollment.resident School Ad Hoc Inquiries: Student > Learner > Active Enrollment > Core elements > activeEnrollment.school OfAccountability |
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| Facility/Detention Code | The code indicating the facility/detention center the student currently attends. | Database Location: Enrollment.facilityCode Ad Hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.facilityCode |
N/A |
| Pupil Attendance | Indicates the type of school and education the student is attending. | Database Location: Enrollment.stateAid
Ad Hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.stateAid |
|
| Funding Code | Indicates the type of state funding the student receives. | Database Location: Enrollment.stateFundingCode Ad Hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.stateFundingCode |
Student Interchange - School Association |
| Adjusted Cohort A cohort is a group of students who enter the 9th grade during the same school year. All first-time 9th graders are assigned to a group. During high school, the cohort is adjusted each year to add verified transfers in and subtract verified transfers out. | |||
| Adj Cohort Justification | The adjustment justification code for the dropout or expulsion. | Database Location: Enrollment.adjCohortJustification Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment. adjCohortJustification |
Student Interchange - EOY Adjustments |
| Adj Cohort Gender | The gender of the student at the time they dropped out, was expelled, or transferred to an external GED program. | Database Location: Enrollment.adjCohortGender Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment >customEnrollment. adjCohortGender |
N/A |
| Adj Cohort Race | The race/ethnicity of the student who dropped out, was expelled or transferred to an external GED program. | Database Location: Enrollment.adjCohortRace Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment. adjCohortRace |
N/A |
| Adj Cohort Year | The school year in which the student was reported as dropped out or expelled. | Database Location: Enrollment.adjCohortYear Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.adjCohortYear |
Student Interchange - EOY Adjustments |
| Adj Cohort School | The school from which the student dropped out, was expelled or transferred to an external GED program | Database Location: Enrollment.adjCohortSchool Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.adjCohortSchool |
Student Interchange - EOY Adjustments |
| Adj Cohort Grade | The grade level at which the student dropped out, was expelled or transferred to an external GED program. | Database Location: Enrollment.adjCohortGrade Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.adjCohortGrade |
N/A |
| Displaced Homemaker | Indicates the student is considered a displaced homemaker. | Database Location: Enrollment.displacedHomemaker Ad Hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.displacedHomemaker |
N/A |
| Single Parent | Indicates the student is a single parent. | Database Location: Enrollment.singleParent Ad Hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.singleParent |
N/A |
| Refugee | Indicates the student is considered a person who is outside their nationality or who is unable or unwilling to return due to persecution on account of race, religion, nationality, social group membership or political opinion. | Database Location: Enrollment.refugee Ad Hoc Inquiries: Student > Learner > Active Enrollment > State Localized Elements > es.refugee |
N/A |
| Home Based Education | Indicates the student is home schooled and receiving some services from district. | Database Location: Enrollment.homeBasedEducation Ad Hoc Inquiries: Student > Learner > Active Enrollment > State Localized Elements > es.homeBasedEducation |
Student Interchange - School Association |
| Non-School Program | An indicator that a student is being educated in a program without a school code. | Database Location: Enrollment.nonSchoolProgram Ad Hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > es.nonSchoolProgram |
|
| Continuous in District | Used as an override field for the Continuous in District value that reports on the School Association Report. Values should be set here when the student needs to report a different value than defined in the Report Logic section for the School Association Report. | Database Location: Enrollment.continuousInDistrict Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.continuous InDistrict |
Student Interchange - School Association |
| Continuous in School | Used as an override field for the Continuous in School value that reports on the School Association Report. Values should be set here when the student needs to report a different value than defined in the Report Logic section for the School Association Report. | Database Location: Enrollment.continuousInSchool Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.continuous InSchool |
Student Interchange - School Association |
| Extended Evidence Outcome Status | Indicates the student is eligible for the state's alternative assessment. | Database Location: Enrollment.outcomeStatus Ad Hoc Inquiries: Student > Learner > Active Enrollment > State Localized Elements > es.OutcomeStatus |
N/A |
| Remote Learning | Indicates the student was enrolled in full-time distance learning. | Database Location: EnrollmentCO.remoteLearning Ad Hoc Inquiries: Student > Learner > Active Enrollment > State Localized Elements > es.remoteLearning |
P-EBT Extract |
| Abbreviated Status | Indicate whether the student was placed on an abbreviated school day schedule at any point during the school year. | Database Location: Enrollment.abbreviatedSchoolDayStatus Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.abbreviated SchoolDayStatus |
Student Interchange - School Association |
| Total Abbreviated Days | The number of days the student was placed on an abbreviated school day. | Database Location: Enrollment.totalAbbreviatedDays
Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.total AbbreviatedDays |
Student Interchange - School Association |
Special Education Fields
The Special Ed Fields editor contains all Special Education items that need to be indicated on a student's enrollment record for state and local reporting purposes.
Colorado Special Education Enrollment Fields
| Field | Description | Location | Reported In |
|---|---|---|---|
| Special Ed Start Date | The date the student began Special Education services. | Database Location: Enrollment.spedStartDate Ad Hoc Inquiries: Student > Learner > Active Enrollment > Special Ed Elements > es.spedStartDate |
|
| Special Ed Exit Date | The date the student exited Special Education. | Database Location: Enrollment.spedExitDate Ad Hoc Inquiries: Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.spedExitDate |
|
| IEP | Indicates the student has an IEP. | Database Location: Enrollment.specialEdStatus Ad Hoc Inquiries: N/A |
|
| Disability Type | The student's primary disability. | Database Location: Enrollment.disability1 Ad Hoc Inquiries:
Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.disability1 |
|
| Disability 2 | The student's secondary disability. | Database Location: Enrollment.disability2 Ad Hoc Inquiries: Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.disability2 |
N/A |
| Special Ed Setting | The student's major (more than 50% of the student's Special Education program) instructional setting. | Database Location: Enrollment.specialEdSetting Ad Hoc Inquiries: Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.specialEdSetting |
N/A |
| Exit Reason | The reason the student exited Special Education. | Database Location: Enrollment.spedExitReason Ad Hoc Inquiries: Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.spedExitReason |
|
| Educational Orphan Reason | Indicates the student is considered an educational orphan. | Database Location: Enrollment.educationOrphan Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.educationOrphan |
N/A |
| Service Agency/Facility Code | A unique code assigned by the Colorado Department of Education to the facility or detention center the student currently attends. | Database Location: Enrollment.serviceFacility Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.serviceFacility |
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| Deaf OR Blind Registry | The two-digit code indicating the student is on the Deaf/Blind Registry. | Database Location: Enrollment.deafORblindRegistry Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.deafOR blindRegistry |
N/A |
| Specialized Transporation | Indicates the student receives specialized transportation. | Database Location: Enrollment.specializedTransportation Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.specialized Transportation |
N/A |
| Parentally Placed | Indicates or not the student was placed by their parents in a private or parochial school and is receiving services on an ISP. | Database Location: Enrollment.parentallyPlaced Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.parentallyPlaced |
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| Funding Status | Indicates the student is eligible for Exceptional Children's Education Act (ECEA) funding. | Database Location: Enrollment.fundingStatus Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.fundingStatus |
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| Special Ed Attendance | Indicates the educational program the student is attending. | Database Location: Enrollment.specialEdAttendance
Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.specialEdAttendance |
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| Special Ed Program Code | Indicates the student's special education program. | Database Location: Enrollment.spedProgramCode Ad Hoc Inquiries: Student > Learner > Active Enrollment > State Localized Elements > es.spedProgramCode |
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| Medicaid Eligibility Date | The date the student was eligible for Medicaid services. | Database Location: Enrollment.medicaidDate Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.medicaidDate |
N/A |
