This information is current as of the Campus.2323 (June 2023) release.
Classic View: SD State Reporting > SD December Child Count
Search Terms: SD December Child Count
The South Dakota December Child Count Extract is an unduplicated count of all children with disabilities age 3-21 receiving Special Education and related services according to an individualized education program (IEP) as of the Effective Date entered or December 1 of the reporting year.
SD December Child Count Report Editor
Report Logic
See the South Dakota Enrollments article for additional information.
Students whose enrollment records meet ALL of the following criteria are included in this report:
- Special Ed Program (status) or Special Ed Category (setting) or Special Ed Primary Disability fields are populated.
- Enrollment Start Date is on or before December 1 or the entered Effective date of the reporting year.
- Enrollment End Date must be blank or date must be after December 1 or the entered Effective date of the reporting year.
- Percent Enrolled must be greater than 0.
- Resident District must not equal any of the following districts:
- 99087: Out of State IA
- 99088: Out of State NE
- 99089: Out of State WY
- 99090: Out of State MT
- 99099: Out of State
- Resident District can be one of the following as long as the Enrollment Status is NOT M, P, C or W.
- 99085: Out of State ND
- 99086 : Out of State MN
- Data reports as of the entered Effective Date or December 1 of the reporting year when the Effective Date is not entered.
- The Special Ed End Date must be blank or after December 1 or the Effective date of the reporting year.
- The student's age must be equal to or greater than 3 as of December 1 or as of the Effective date of the reporting year.
- The student's age must be 21 on or after July 1 as of the reporting year. When a student turns 21 before July 1, they do not report.
- When the Enrollment Status (State Funding Code) is T or B, Resident District must be 20001: Eagle Butte. When it is not 20001:Eagle Butte, the student is excluded from report.
The Resident District must match the enrolled district during the report generation to report a student.
In State Edition, the District ID and District Name field use the following logic for State Funding Code:
- When State Funding Code is E, J, M, R, S or O, the Serving District reports.
- When State Funding Code is G, P C or W, the Resident District reports.
- When State Funding Code is T or B AND Resident District is 20001, the Serving District reports.
- When the Resident District Number is 99085 or 99086, the Serving District reports.
- For all other instances, the Resident District reports. When that field is not populated, the District assigned to the Calendar reports.
Report Editor
Editor Field | Description |
|---|---|
Extract Format | The format in which the report generates. Options are CSV, DOCX, HTML, PDF or XML. |
Effective Date | Data reports as of this date. When not populated, data reports as of December 1 of the reporting year. |
Calendars | The calendar(s) from which data is pulled for the report. Calendars are listed by school and depend on the year and school selected in the Campus Toolbar. |
Generate the Report
- Select the Format in which the report should generate.
- Enter the Effective Date, if desired.
- Indicate which Calendar(s) should be included in the report.
- Click Generate Extract to generate the report in the desired format.
When an Effective Date is entered, the report header displays that entered date instead of December 1 next to the report name.
SD December Child Count Report - HTML Format
Report Layout
Element Name | Description | Location |
|---|---|---|
District Name | Reports the name of the district in which the student is enrolled. The following logic applies:
Alphanumeric, 50 characters | System Administration > Resources > District Information > Name District.name |
School Name | Reports the name of the school in which the student is enrolled. Alphanumeric, 40 characters | System Administration > Resources > School > Name School.name |
State ID | Reports the state-assigned student identification number. Numeric, 9 digits | Census > People > Demographics > Person Identifiers > Student State ID Identity.stateID |
Student Name | Reports the last and first name of the student. Alphanumeric, 50 characters | Census > People > Demographics > Last Name AND First Name Identity.lastName |
Gender | Reports the gender of the student. Alphanumeric, 1 character (M or F) | Census > People > Demographics > Gender Identity.gender |
State Race Ethnicity | Reports the student's race/ethnicity. Alphanumeric, 2 characters | Census > People > Demographics > Race Ethnicity Identity.raceEthinicity |
Birthdate | Reports the date of birth of the student. Date field,10 characters (MM/DD/YYYY) | Census > People > Demographics > Birthdate Identity.birthdate |
Age | Reports the age of the student in years, as calculated from the student's birth date to the Effective Date entered on the report editor. Numeric, 2 digits | Census > People > Demographics > Age Not dynamically stored |
Grade | Reports the grade level in which the student is enrolled. Numeric, 2 digits | Student Information > General > Enrollments > Grade Enrollment.grade |
Flagged | Reports a value of 1 when one of the following conditions is met:
Numeric, 1 digit | Not dynamically stored |
Special Ed Category | Reports the Special Ed Setting assigned to the student. Numeric, 4 digits | Student Information > General > Enrollments > Special Ed Fields > Special Ed Category Enrollment. |
Occupational Therapy Hours | Reports the number of hours the student spends receiving occupational therapy. Numeric, 7 characters (XXX.XXX) | Student Information > General > Enrollments > Special Ed Fields > Occupational Therapy Hours CustomEnrollment |
Physical Therapy Hours | Reports the number of hours the student spends receiving physical therapy. Numeric, 7 characters (XXX.XXX) | Student Information > General > Enrollments > Special Ed Fields > Physical Therapy Hours CustomEnrollment |
Psychological Therapy Hours | Reports the number of hours the student spends receiving psychological therapy. Numeric, 7 characters (XXX.XXX) | Student Information > General > Enrollments > Special Ed Fields > Psychological Therapy Hours CustomEnrollment |
Counseling Service Hours | Reports the number of hours the student spends receiving counseling services. Numeric, 7 characters (XXX.XXX) | Student Information > General > Enrollments > Special Ed Fields > Counseling Service Hours CustomEnrollment |
Social Work Service Hours | Reports the number of hours the student spends receiving social work services. Numeric, 7 characters (XXX.XXX) | Student Information > General > Enrollments > Special Ed Fields > Social Work Service Hours CustomEnrollment |
Audiological Services Hours | Reports the number of hours the student spends receiving audiological services. Numeric, 7 characters (XXX.XXX) | Student Information > General > Enrollments > Special Ed Fields > Audiological Services Hours CustomEnrollment |
Recreational Therapy Hours | Reports the number of hours the student spends receiving recreational therapy. Numeric, 7 characters (XXX.XXX) | Student Information > General > Enrollments > Special Ed Fields > Recreational Therapy Hours CustomEnrollment |
School Health Services Hours | Reports the number of hours the student spends receiving school health services. Numeric, 7 characters (XXX.XXX) | Student Information > General > Enrollments > Special Ed Fields > School Health Services Hours CustomEnrollment |
Speech Language Therapy Hours | Reports the number of hours the student spends receiving speech language therapy. Numeric, 7 characters (XXX.XXX) | Student Information > General > Enrollments > Special Ed Fields > Speech Language Therapy Hours CustomEnrollment |
Transportation | Indicates the student receives transportation assistance. Alphanumeric, 1 character (Y or N) | Student Information > General > Enrollments > Special Ed Fields > Transportation CustomEnrollment |
Assistive Technology | Indicates the student receives assistive technology. Alphanumeric, 1 character (Y or N) | Student Information > General > Enrollments > Special Ed Fields > Assistive Technology CustomEnrollment |
Other Service Hours | Reports the number of hours the student spends receiving other services. Numeric, 7 characters (XXX.XXX) | Student Information > General > Enrollments > Special Ed Fields > Other Service Hours CustomEnrollment |
Orientation Mobility Hours | Reports the number of hours the student spends receiving orientation mobility services. Numeric, 7 characters (XXX.XXX) | Student Information > General > Enrollments > Special Ed Fields > Orientation Mobility Hours CustomEnrollment |
Special Ed Program | Reports the Special Ed Program in which the student is participating. Alphanumeric, 1 character | Student Information > General > Enrollments > Special Ed Fields > Special Ed Program enrollment.specialEdStatus |
Primary Disability | Reports the Special Ed student's primary disability. Reporting of the disability fields is dependent upon the Category selected. When the category does not match the student's age, the disabilities associated with the category report. Numeric, 3 digits | Student Information > General > Enrollments > Special Ed Fields > Primary Disability Enrollment.disability1 |
Multiple Disability 1 | Reports the special ed student's additional disability. This field only reports when the student's Primary Disability is 530: Multiple Disabilities. Numeric, 3 digits | Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 1 Enrollment.disability2 |
Multiple Disability 2 | Reports the special ed student's additional disability. This field only reports when the student's Primary Disability is 530: Multiple Disabilities. Numeric, 3 digits | Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 2 Enrollment.disability3 |
Multiple Disability 3 | Reports the special ed student's additional disability. This field only reports when the student's Primary Disability is 530: Multiple Disabilities. Numeric, 3 digits | Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 3 Enrollment.disability4 |
Multiple Disability 4 | Reports the special ed student's additional disability. This field only reports when the student's Primary Disability is 530: Multiple Disabilities. Numeric, 3 digits | Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 4 Enrollment.disability5 |
Multiple Disability 5 | Reports the special ed student's additional disability. This field only reports when the student's Primary Disability is 530: Multiple Disabilities. Numeric, 3 digits | Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 5 Enrollment.disability6 |
State School Number | Reports the State School number. Any left-leading zeros are stripped from the reported value (e.g., 0001234 reports as 1234). Numeric, 7 digits | System Administration > Resources > School > School Detail > State School Number School.number |
| ASD Severity Behavior | Indicates the student's Autism Spectrum Disorder severity level of behavior issues. This field reports only when the Disability fields have a code of 560 as of the entered Effective Date. Numeric, 1 digit | Student Information > General > Enrollments > Special Ed Fields > ASD Severity Behavior CustomEnrollment sped.asdSeverityBehaviors |
| ASD Severity Communication | Indicates the Autism Spectrum Disorder severity level of communication issues. This field reports only when the Disability fields have a code of 560 as of the entered Effective Date. Numeric, 1 digit | Student Information > General > Enrollments > Special Ed Fields > ASD Severity Communication CustomEnrollment sped.asdSeverityCommunication |
| District Number | Reports the assigned District Number UNLESS the Enrollment Status is E, J, M, R, S or O, in which case the Resident District number reports. Numeric, 5 digits | System Administration > Resources > District Information > State District Number District.number |
| Serving District | Indicates the district responsible for providing services to the student. | Student Information > General > Enrollments > State Reporting Fields > Serving District Enrollment.servingDistrict |
| Date | Reports the entered Effecitve Date when populated. When not populated, reports as December 1 of the reporting year. Numeric, 8 digits (MM/DD/YYYY) | Not dynamically stored |
