The Programs tool in Student Information > General and in Census > People are related tools that display similar information. Districts define what a Program is and how it's structured.
Note that programs entered for a student in Student Information > General > Programs will be accessible in Census > People > Programs for users who have tool rights allowing this access.
See the Programs article to learn more about this tool.
Tool Rights - Programs (Student Information)
Only students can be assigned to a Program in Student Information > General. This area requires users to have additional rights to view programs that are marked as State Reporting, or are marked to allow Program Sessions.
Read - User can view Program records.
Write - User can edit existing Program records.
Add - User can add a new Program record.
Delete - User can delete a Program record.
Subrights: Subrights are inherited. In the example below, giving Read rights to State Reporting and Program Sessions allows the W/A/D rights to be inherited from the top level.
Programs (Student Information) Subrights
| Tool | R | W | A | D |
|---|---|---|---|---|
| Programs | Allows the user to view Program assignments assigned to students. | Allows the user to add information or modify existing program assignments. | Allows the user to add new program assignments. | Allows the user to delete program assignments. |
| State Reporting | Allows the user to view existing state reporting programs. | Allows the user to edit existing state reporting program assignments. | Allows the user to add new state reporting program assignments. | Allows the user to delete state reporting program assignments |
| Program Sessions | Allows the user to view existing program session assignments. | Allows the user to edit existing program session assignments. | Allows users to add new program session assignments. | Allows users to delete program session assignments |
Examples
Subrights, once granted, are inherited from the top level of Programs. This person has RWAD rights to the tool and is not restricted to R only for programs marked for State Reporting or Program Sessions.
Student Information > General > Programs - RWAD with R subrightsSubrights do not override top level rights. This person cannot be granted RWA rights to only programs that have been marked for State Reporting or Program Sessions.
Student Information > General > Programs - R with RWA subrightsBe aware that restricting rights in Student Information > General > Programs does not automatically apply those restrictions to Census > People > Programs for those with rights to both tools.
Student Information > General > Programs: R (no subrights)
- Can use Person, Student and Staff Search
- Can see all program information for all people, including students, including Programs With Sessions and State Reported Sessions in Census > People > Programs
- Cannot see Programs With Sessions or State Programs for the same person in Student Info > General when subrights are not selected.
Student Information > General > Programs - R, no subrightsCensus > People > Programs: RWAD
- Can search for all people, including students and staff, via Person Search. Can use Staff Search.
- Can see all program information for all people, including students, including Programs With Sessions and State Reported Sessions.
- The programs highlighted for the person in the screenshot below are state reported programs and programs with sessions.
Census > People > Programs - RWADSuggested User Groups
Some groups may only need Read access to the information displayed in this tool.
See User Groups and Suggested Roles for more information.
