Classic View: System Administration > Ed-Fi
Search Terms: Ed-Fi
Reports the Special Education data for a student.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When an IEP is created, locked, and overlaps the configured year and the student has an enrollment in the configured year that has a Special Ed Service value of '4', '5', '6', or '7'. OR The student has a State Reporting SPED record (Sped Enrollment fields) with a Special Ed Service value of '4', '5', '6', or '7' that overlaps the configured year and the student has an enrollment in the configured year.
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| Put | When the disability values are changed:
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| Delete | When the Special Ed Service value changes from '4', '5', '6', or '7'.
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School Exclude, Calendar Exclude, Resource Toggle and Resync Logic
This table describes the School Exclude, Calendar Exclude, Resource Toggle and Resync logic of this object.
| Action | Trigger |
|---|---|
| None | If a resource is toggled to 'OFF' after data has sent, all sent data will remain in the ODS but no new data will send. |
| Resync | If a record is in the Ed-Fi Identity Mapping table and not in the ODS, it will be deleted from the Ed-Fi Identity Mapping table. |
| Resync | If a record is in the ODS and it does not have a matching record in Campus or the Ed-Fi Identity Mapping table, it will be deleted from the ODS. |
| Resync | If a mapping is changed in Resource Preferences, a resync will need to be done to reflect the changes. |
Natural Key Changes, Cascading Updates, and Deletes Logic
This table describes the Natural Key Changes/Cascading Updates and Deletes logic of this object.
| Action | Trigger |
|---|---|
| Post/Delete | Natural Key changes:
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| Delete | Cascading Deletes: N/A there are no dependent resources. |
Scope Year Logic
This table describes scope year logic of this object.
| Business Rules |
|---|
| The record will send to any year with which the IEP or State Reporting record overlaps. |
| Data will only send for the years that have valid configuration. |
Resource Preferences
This table describes the Resource Preferences of this object.
Data Element Label | Mapping Needed |
|---|---|
| Special Education Setting Descriptors OR Special Education Setting Descriptors OR Special Education Setting Descriptors | Enrollment Special Ed Setting Plan Special Ed Setting State Reporting Special Ed Setting |
| Select the Program Type Descriptor associated with this Program | Program Type Descriptor |
Identity Mapping Object Key
This table describes the Identity Mapping Object Key of this object.
| campusObjectType | Object Key Data Source |
|---|---|
| Plan | planID |
| SpecialEDState | specialEDStateID |
Event Queue Detail
This table describes the Event Queue Detail of this object.
| Campus Table | Ed-Fi Action | Fields |
|---|---|---|
| plan | Post/Put/Delete | The primary table used for sending data for this resource. |
| enrollment | Put | Reports ideaEligibility and specialEducationSettingDescriptor. |
| specialedstate | Post/Put/Delete | The primary table used for sending data for this resource. |
Object Data Elements
This table describes data elements sent within the Student Special Education Program Associations resource.
| Data Element Label | Business Requirement | Logic | M, C or O | Location | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| id | The unique identifier of the resource. | M | ||||||||||||||
| beginDate | The month, day, and year on which the student first received services. | Report the Start Date from the Enrollment record. | M | Student Information > General > Enrollments > Start Date Enrollment.startDate | ||||||||||||
| education Organization Reference | educationOrganizationId The identifier assigned to an education organization. |
| M | System Administration > Resources > School > school record > Ed-Fi School ID tt: System Administration > Resources > District Information > district record > Type dddd: System Administration > Resources > District Information > district record > State District Number SSS: System Administration > Resources > School > school record > State School Number School.entityID District.type District.number School.number | ||||||||||||
| programReference | educationOrganizationId The identifier assigned to an education organization. programName The formal name of the Program of instruction, training, services, or benefits available through federal, state, or local agencies. programTypeDescriptor The type of program. | Report the following values within the program.
| M | System Administration > Resources > District Information > district record > Ed-Fi District Number tt: System Administration > Resources > District Information > district record > Type dddd: System Administration > Resources > District Information > district record > State District Number District.entityID District.type District.number | ||||||||||||
| placingLocal EducationAgency Reference | The identifier assigned to a local education agency. |
| C | Student Information > General > Enrollments > Special Ed Fields > Placing District EnrollmentplacingDistrict | ||||||||||||
| disabilities | An unordered collection of student Special Education Program Association Disabilities. The disability condition(s) that best describes an individual’s impairment, as related to special education services received. disabilityDescriptor A disability category that describes a child’s impairment. orderOfDisability The order by severity of student’s disabilities: 1- Primary, 2 - Secondary, 3 - Tertiary, etc. |
| M | Student Information > General > Enrollments > Special Ed Fields > Primary Disability Student Information > General > Enrollments > Special Ed Fields > Secondary Disability 1 Student Information > General > Enrollments > Special Ed Fields > Secondary Disability 2 Enrollment.disability1 Enrollment.disability2 Enrollment.disability3 | ||||||||||||
| endDate | The month, day, and year on which the Student exited the Program or stopped receiving services. |
| C | Student Information > General > Enrollments > End Date Enrollment.endDate | ||||||||||||
| ideaEligibility | Indicator of the eligibility of the student to receive special education services according to the Individuals with Disabilities Education Act (IDEA). | This is optional, does not report. | O | |||||||||||||
| iepBeginDate | The effective date of the most recent IEP. | This is optional, does not report. | O | |||||||||||||
| iepEndDate | The end date of the most recent IEP. | This is optional, does not report. | O | |||||||||||||
| iepReviewDate | The date of the last IEP review. | This is optional, does not report. | O | |||||||||||||
| lastEvaluationDate | The date of the last special education evaluation. | This is optional, does not report. | O | |||||||||||||
| medicallyFragile | Indicates whether the Student receiving special education and related services is: 1) in the age range of birth to 22 years, and 2) has a serious, ongoing illness or a chronic condition that has lasted or is anticipated to last at least 12 or more months or has required at least one month of hospitalization, and that requires daily, ongoing medical treatments and monitoring by appropriately trained personnel which may include parents or other family members, and 3) requires the routine use of medical device or of assistive technology to compensate for the loss of usefulness of a body function needed to participate in activities of daily living, and 4) lives with ongoing threat to his or her continued well-being. Aligns with federal requirements. | This is optional, does not report. | O | |||||||||||||
| multiplyDisabled | Indicates whether the Student receiving special education and related services has been designated as multiply disabled by the admission, review, and dismissal committee as aligned with federal requirements. | This is optional, does not report. | O | |||||||||||||
| reasonExited Descriptor | This descriptor defines the reason a student exited a program. | This is optional, does not report. | O | |||||||||||||
| schoolHours PerWeek | Indicate the total number of hours of instructional time per week for the school that the student attends. | This is optional, does not report. | O | |||||||||||||
| servedOutsideOf RegularSession | Indicates whether the Student received services during the summer session or between sessions. | This is optional, does not report. | O | |||||||||||||
| serviceProviders | An unordered collection of student Special Education Program Association Service Providers. The staff providing Special Education services to the student. | This is optional, does not report. | O | |||||||||||||
| specialEducation HoursPerWeek | The number of hours per week for special education instruction and therapy. | This is optional, does not report. | O | |||||||||||||
| specialEducation ProgramServices | An unordered collection of student Program Association Services. This association represents the Special Education program(s) that a student participates in or receives services from. | This is optional, does not report. | O | |||||||||||||
| specialEducation SettingDescriptor | The major instructional setting (more than 50 percent of a student’s special education program). |
| C | Student Information > General > Enrollments > Special Ed Fields > Special Ed Disability Setting Enrollment.specialEdSetting | ||||||||||||
| specialEducation ServiceHours | Special Education Service Hours | The number of hours the student received Special Ed services with a Special Ed status of 4 or 6.
If 'Service Hours' is null, report the Direct and Indirect minutes per session from the student's IEP. This field includes an implied decimal. Service Hours are calculated as follows:
| C | Student Information > General > Enrollments > Special Ed Fields > Service Hours EnrollmentMN.specialServiceHours |
Resource Preferences Continued
The Ed-Fi Configuration tool is used to establish Ed-Fi data resources.
The following describes how to set the resource preferences for the Student Special Education Program Association resource. If the Configure or Edit buttons do not display, then the resource does not need to be mapped and the toggle button can be used to turn the resource on or off.
Select the appropriate Ed-Fi Code for the Special Education Setting Descriptors.
Enrollment Special Ed Disability Setting Attribute Dictionary System Administration > Custom > Attribute Dictionary > Enrollment > Special Ed Disability Setting UI Location Student Information > General > Enrollments > Special Ed Fields > Special Ed Disability Setting 
- Select the appropriate Ed-Fi Code for the Disability Descriptors.
| Disability | |
|---|---|
| Attribute Dictionary | System Administration > Custom > Attribute Dictionary > Enrollment > Primary Disability |
| UI Location | Student Information > General > Enrollments > Special Ed Fields |
3. Click Save.
