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Blended Learning Groups

Tool Search: Blended Learning

The Blended Learning tools provide a way to assign learning groups to students in an effort to limit the number of students in a building at any given time, to keep all staff and students safe, and still ensure that learning needs are being met. At its core, this functionality allows students to be on site at a building, virtual (learning from home or other location), or a hybrid learning set up. When situations change for students or the community, those groups can be easily modified to change the group setting for a safe environment. 

Several reports throughout the product also include Blended Learning Group information for students.

The following information provides an overview and summary of the available tools. See the linked articles and videos for detailed guidance. 

What do you want to do?

Blended Learning Setup

Prior to using the Blended Learning tools, a few areas of Campus need to be modified. Attendance Codes needs to be marked for virtual attendance and preferences for recording virtual attendance need to be set. Also, review the System Preferences for enrollment and group behavior. 

Attendance Codes

Tool Search: Attendance Code Setup

Attendance records for virtual learning are not tracked as absent or tardy; instead, a student is either participating in virtual learning or is not participating. This is a similar concept to positive attendance, where a student is "present" or "checked in" to a course for an amount of time. 

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Virtual Attendance Preferences

Tool Search: Virtual Attendance Preferences

Virtual Attendance Preferences determine how and when teachers record attendance for virtual classes and how students and/or parents indicate they participated in virtual classes. 

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System Preference for Enrollment Behavior

Tool Search: System Preferences; Enrollments

A System Preference, called Cascade Enrollment End Date to Blended Learning Group Assignment End Date, determines whether a student's Blended Learning Group Assignment is ended when the corresponding Enrollment record is ended. 

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Blended Learning Groups

Available tools for creating groups, adjusting groups and managing groups are available. Use the information following for a shorter description of the tools and the tasks that can be performed for each one.

Note that discussions with applicable staff (principals, teachers, attendance office, curriculum directors, etc.) should be had to determine how Blended Learning Groups are established. Think about:

  • What is our purpose for using Blended Learning Groups (mandated virtual learning, general usage for easier management of students, etc.)?
  • Will students remain in the same group for an extended period of time?
  • Will assigned groups be changed for every student every month/week/term?

Create Blended Learning Groups

Tool Search: New Blended Learning Groups

After establishing Attendance Codes and Virtual Attendance Preferences, and determining whether Blended Learning Groups should end when an enrollment is ended, Blended Learning Groups for your schools/calendars can be created. This is done using the New Blended Learning Groups tool.

See the New Blended Learning Groups video for additional information.

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Edit Learning Groups

Tool Search: New Blended Learning Group

Basic modifications can be made after Blended Learning Groups are created. 

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Blended Learning Groups and Calendars

Tool Search: Day Setup

After creating Blended Learning Groups, the groups that meet on a particular day can be assigned to the Calendar Day. This is useful when a school does a hybrid instance of Blended Learning - where certain grade levels may be on-site for a couple of days during the week and virtual for the other days of week. 

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Adjust Blended Learning Groups

Tool Search: Adjust Blended Learning Groups

The Adjust Blended Learning Groups tool allows users to change the rotation for group day assignments, and modify the name of existing groups and the start and dates of the groups. Group membership can also be modified from this tool. 

This tool can be used to modify entire grade levels or a subset of students assigned to a particular group. Use the Blended Learning Group Assignment tool to modify a single student's group assignment.

See the Adjust Blended Learning Groups video for additional information.

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Manage Blended Learning Groups

Tool Search: Manage Blended Learning Groups

The Manage Blended Learning Groups tool provides the ability to backdate blended learning groups and to redistribute students to other groups. 

See the Manage Blended Learning Groups video for additional information.

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Student Information and Blended Learning

Several Student Information tools include reference to the student's assigned Blended Learning Group. The group itself can be managed on the Blended Learning Group Assignment tool, where modification of the group only affects the selected student. 

To update the group assignment for multiple students, use one of the Blended Learning Group tools mentioned previously.

Student Blended Learning Group Assignments

Tool Search: Blended Learning Group Assignments

A current and historical list of the student's Blended Learning Groups displays on the Blended Learning Groups Assignments tool. This tool provides an easy way to find which group the student is currently assigned to, edit the group assignment, and assign the student to a new group. 

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Student Attendance

Tool Search: Attendance

When a student has an attendance entry for a day when their assigned Blended Learning Group that is virtual on that day (the Blended Learning Group is assigned to the Calendar Day), a Blended Learning Group icon displays next to the date for that attendance entry. 

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Student Schedule

Tool Search: Schedule

When a student is assigned to a Blended Learning Group that meets on the day that is being viewed (Blended Learning Groups are assigned to Calendar Days), a label of Virtual displays in the Day, Week and Agenda views of the Student Schedule

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Student Profile

Tool Search: Profile

A Virtual indicator displays in the Attendance Details when the selected date is a virtual attendance day for the student. 

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RTI Batch Setup

Tool Search: RTI Batch Setup

The RTI Batch Setup tool is used to assign intervention plans to a group of students. A list of historical RTI batches display on the list screen. Students can be added to a batch by their assigned Blended Learning Group.

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Attendance Tools

The process for recording attendance is the same with Blended Learning Groups as it is without Blended Learning Groups. Teachers record attendance as present (participating) or absent (not participating), or students can mark themselves as present (participating) in a class that's virtual. Then the attendance office assigns excuses to attendance entries. 

Classroom Monitor

Tool Search: Classroom Monitor 

Staff can record attendance for virtual students using the Classroom Monitor. There's a little bit of setup required to allow student (and guardian) check in for a class. Review the Classroom Monitor for complete details.

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Daily Attendance

Tool Search: Daily Attendance Processing

When recording attendance for a course section using the Daily Attendance tool, the student's active Blended Learning Group icon displays next to their name when the student is participating in virtual classes for the selected date. Hovering over the icon displays the name of the Blended Learning Group. 

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Instruction Tools

Teachers can see which students are virtual for a day by noting the virtual icon that displays next to the student's name on the Roster and on Student Groups. The Blended Learning Group icon/flag also displays next to the student's name on several Instruction reports

Taking Attendance

Tool Search: Teacher Attendance

The teacher's attendance view divides students into Physical and Virtual sections. The options for recording virtual attendance vary depending on these settings.

See the Campus Instruction Attendance articles for more information.

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Scheduling and Courses

Tools in Scheduling and Courses include summaries and visual differences when locating Blended Learning information.

Section Roster

Tool Search: Section Roster

A Blended Learning Group Summary displays at the top of the Section Roster, and lists the names of the different groups to which the students are assigned, broken down by gender. 

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Attendance (Section)

Tool Search: Section Attendance

The Section Attendance tool separates students who are Physical Students and Virtual Students. Virtual students are assigned to a Blended Learning Group that meets virtually. See the Add Section Attendance Records for Virtual Students for guidance.

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Portal

Tool Search: Display Options

To show Blended Learning Groups in Campus Student/Campus Parent, the Display Blended Learning Group Name option must be marked on the Display Options.

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Other Blended Learning Information

Make sure the appropriate staff are assigned the appropriate tool rights to Blended Learning tools. And, for those staff who are responsible for building reports, note the available options for Blended Learning information available in Ad hoc Reporting.

Tool Rights for Blended Learning Groups

Tool Rights: User Management

The following tool rights related to Blended Learning.

Virtual Attendance Preferences Tool Rights

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Blended Learning Ad hoc Reporting Information

Tool Search: Filter Designer

Blended learning information is available in the Query Wizard for Student Data Type. Fields are available in the Learner > Blended Learning folder. Fields exist for the student's Active Group Assignment and All Group Assignment.

Blended Learning Ad hoc Fields

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