Tool Search: SD Extract
The School Calendar Extract describes the calendar(s) which are attached to schools. To generate this extract, select School Calendar from the Extract Type field on the SD Extract editor.
School Calendar ExtractReport Logic
At least one record will report for each school. Multiple records per school can occur if that school has multiple calendars, as in the case of a school which has a main school and calendar and an alternative school and calendar.
Special Education data reports from multiple places. Depending on the selected school year, data reports from different areas.
When the selected school year is 2024-25 or earlier, Special Education information reports from the student's Enrollment record for that year.
When the selected school year is 2025-26 or later, Special Education information reports from the Evaluation, Plan, Summary, and Enrollment data. For each field on the report, a logic check is performed in the following order:
- Evaluation - the most recent Start Date that is on or before the effective date if one is selected (or December 1 of the selected school year if one is not selected) and not more than three years in the past, AND has a locked status.
- Plan - the most recent start date that is on or before the effective date if one is selected (or December 1 of the selected school year if none is selected) and not more than one year in the past, AND has a locked status.
- SPED Summary - the start date is on or before the effective date if one is selected (or December 1 of the selected school year if none is selected) and does not have an end date. When that is not found and there is summary data with a start date that is on or before the effective date if one is selected (or December 1 of the selected school year if none is selected) and the end date is after the effective date if one is selected (or December 1 of the selected school year if none is selected).
School Calendar Extract Layout
The following tables describe the fields which appear in the School Calendar extract.
Header Record
Name | Length | Code/Format | Description |
|---|---|---|---|
Record Type | 2 | “HD” | Always the value “HD” |
Date | 10 | MM/DD/YYYY | Date report was generated |
Time | 8 | HH:MM:SS | Time report was generated |
Version | 15 | “SD2.0” | Always the value “SD2.0” |
School Calendar Records
Element Name | Description | Location |
|---|---|---|
Record Type | Type of record being generated. Always reports the value of "SS". Alphabetic, 2 characters | Not dynamically stored |
District Number | State-assigned district identification number. Numeric, 5 digits | District Information > State District Number District.number |
School Number | State-assigned school identification number. Numeric, 2 digits | School Information > State School Number School.number |
Year | The end year of the calendar. Date field, 4 characters (YYYY) | Calendar Information > End Date Calendar.endYear |
Calendar Number | Number assigned to the calendar. Needs to match calendar number in associated SD-Extract-School Calendar file. Numeric, 3 digits | Calendar Information > Calendar ID Calendar.number |
Calendar Type | The type of calendar for which information is being reported. Alphanumeric, 1 character | Calendar Information > Type Calendar.type |
Student Day | The number of minutes of instruction in a typical student day, as entered in the Student Day field of the Calendar. Numeric, 3 digits | Calendar Information > Student Day (minutes) Calendar.studentDay |
4 Day School Week | Indicates a 4 Day School Week. Alphanumeric, 1 character (Y or N) | Calendar Information > 4 Day School Week Calendar.alternativeCode |
| Virtual | Indicates if the calendar is 100% virtual. If the Virtual checkbox is marked on the Calendar, report Y. Otherwise, report N. Alphanumeric, 1 character (Y or N) | Calendar Information > Virtual Calendar.virtual |
