Transcripts (Kentucky)

Tool Search: Transcript

A transcript is a historical record of a student's performance in a course. The information printed on the transcript can vary from district to district depending on district preferences. Each district records grading information that students receive on transcripts and report cards. Grading information is connected to the course schedule of a student. Transcript fields that are specific to the state of Kentucky are described below. For all other inquiries, please visit the Transcript (Counseling) article. 

Much of the data that appears in the Transcripts tool is auto-populated from other areas of the software. Users may change the value of these fields within Transcripts. However, be aware that making a change here, does NOT change the value of the originating field. For this reason, modifying posted Transcript records may cause discrepancies in records.

Additional Information

Additional Information fields provide further details on the transcript entry, and includes localized fields (used for state reports) and district-defined fields (created by the district) This section is collapsible or expandable by clicking the minus/plus sign on the right-hand side.

Screenshot of Additional Information fields in Transcript entry for Kentucky. Transcript Additional Information Section Kentucky

Bonus Points

GPA bonus points associated with this entry. This field accepts values less than 100 and up to four decimal points (XX.XXXXX).

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Database Location:

transcriptDetail.bonusPoints

Ad Hoc Inquiries:

Student > Learner Portfolio > Transcript Detail > bonusPoints

Status

Status of course, such as R (required) or E (elective), etc.

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Database Location:

transcriptDetail.status

Ad Hoc Inquiries:

N/A

Task Code

The code associated with the transcript entry.

This field should be populated with either the Grading Task Code (entered on the Grading Task Detail) or the Standard Number Code (entered on the Standard Detail editor).

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Database Location:

transcriptCourse.gradingTaskCode

Ad Hoc Inquiries:

N/A

Standard Number

State- or district-defined number for this standard. This field populates with the Standard Number (entered on the Standard Detail editor).

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Database Location:

transcriptDetail.standardNumber

Ad Hoc Inquiries:

Student > Learner Portfolio > Transcript Detail > standardNumber

Standard Name

State- or district-defined standard name for this course.

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Database Location:

transcriptDetail.standardName

Ad Hoc Inquiries:

Student > Learner Portfolio > Transcript Detail > standardName

Ed-Fi Term Type

This field determines the Term Type that sends for the StudentAcademicRecord resource in Ed-Fi.

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Database Location:

transcriptCourse.edFiTermOverride

Ad Hoc Inquiries:

N/A

Repeat Course

Indicates the student has previously taken this course. Returns a value of 0 if the checkbox is not marked, or a value of 1 if the checkbox is marked.

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Database Location:

transcriptDetail.repeatCourse

Ad Hoc Inquiries:

Student > Learner Portfolio > Transcript Detail > repeatCourse

Technology

Indicates whether the transcript entry meets technology reporting requirements. Returns a value of 0 if the checkbox is not marked, or a value of 1 if the checkbox is marked.

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Database Location:

transcriptDetail.technology

Ad Hoc Inquiries:

Student > Learner Portfolio > Transcript Detail > technology

SCED Subject Area

School Codes for Exchange of Data (SCED) is a common classification system for secondary school courses in the United States. Use this list to select the appropriate subject area.

Making a change here, does NOT change the value of the originating field. For this reason, modifying posted Transcript records may cause discrepancies in records.
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Database Location:

TranscriptCourse.scedSubjectArea

Ad Hoc Inquiries:

Student > Learner Portfolio > Transcript Detail > scedSubjectArea

SCED Course Identifier

Use the SCED Course Identifier field to select the appropriate course.

Making a change here, does NOT change the value of the originating field. For this reason, modifying posted Transcript records may cause discrepancies in records.

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Database Location:

TranscriptCourse.scedCourseId

Ad Hoc Inquiries:

Student > Learner Portfolio > Transcript Detail > scedCourseID

SCED Sequence: (Part n of m Parts)

SCED Sequence and Max SCED Sequence.

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Database Location:

transcriptCourse.scedSequenceNum, transcriptCourse.scedSequenceNum

Ad Hoc Inquiries:

Course > Course Information > SCED Sequence Number, Course Course Information > SCED Maximum Sequence Number

Difficulty Level 

Options noting a higher level curriculum.

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Database Location:

Course.HonorsCode

Ad Hoc Inquiries:

Student > Learner Portfolio > Transcript Detail > Level

Instructional Setting

Field noting where the course was delivered to students.

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Database Location:

Course.DistanceCode

Ad Hoc Inquiries:

Course > Section Information > InstructionalSetting

Comments

Lists any general notes on the transcript entry. This field also displays on the Main Detail view. The entire comment displays in the pop-up text when the user hovers over this field in the Main screen.

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Database Location:

transcriptDetail.comments

Ad Hoc Inquiries:

Student > Learner Portfolio > Transcript Detail > Comments