PATH: MN State Reporting > MARSS Extracts
The Minnesota Automated Reporting Student System (MARSS) is a single data collection program that collects student data required by more than one area of the Minnesota Department of Education (MDE). Data collected via MARSS are used for a variety of purposes, including state aid and levy calculations, federal grant allocations, federal and state civil rights reporting, unduplicated child count, and National Center for Education Statistics (NCES) reports.
Image 1: MARSS Extracts
There are two MARSS Extracts available.
MARSS Extract | Summary |
|---|---|
The School File, which collects school level data including calendar information. | |
The Student File, which reports a variety of student information, largely located in the State Reporting Fields of Student Enrollments. |
Report Editor Details
Editor Field | Description |
|---|---|
Extract Type | Indicates whether MARSS A or B is being reported. |
Extract Period | Fall or End of Year |
School Year | The school year for which the report will generate (MARSS B only). |
Effective Date or Date Range | Date(s) for which data is pulled. |
| Report Student Number | Includes the student's identification number in the extract. (MARSS B only) |
Format | The format in which the report will generate. Options include State Format (Fixed Width), CSV, XML and HTML. CSV, XML and HTML formats are used for data review and verification, while State Format should be used when submitting reports to the state. |
| Student Ad Hoc Filter | Limits student records reported to those that meet the parameters of an existing Ad hoc Filter. (MARSS B only) |
| Report Student Legal Identities When Provided | Indicates if demographics fields should report from the Protected Identity Information area of the Identities tab. (MARSS B only) |
| Include Excluded Grade Levels | When marked, students enrolled in Grade Levels marked as State Exclude (System Administration > Calendar > Calendar > Grade Levels > Exclude from state reporting) will be included in the extract. |
Calendars | The calendar(s) from which data is pulled for the report. |
Generating the Report
- Select the Extract Type, MARSS A or B.
- Indicate the Extract Period for which the extract should report.
- Select a School Year for which the report should generate (MARSS B only).
- Enter an Effective Date or a Date Range in mmddyyyy format or by clicking the calendar icon and selecting a date.
- Select the Format in which the report should be generated.
- Select a Student Ad Hoc Filter to limit report results to a pre-defined filter. (MARSS B only)
- Indicate if Demographics fields should Report Student Legal Identities When Provided. (MARSS B only)
- Mark the Include Excluded Grade Levels checkbox if desired.
- Select the Calendar(s) to be included in the report.
- Click the Generate Extract button to generate the report in the indicated format or Submit to Batch to schedule when the report will generate.
Users have the option of submitting a MARSS Extract to the batch queue by clicking Submit to Batch instead of Generate Extract. This process will allow larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.
