Tool Search: Enrollments
The Enrollment tool displays all occurrences of a student’s enrollment in the district. Because this is a historical view, this list could be long.
By default, enrollments are sorted by grade level first and then by enrollment start date second. To reorder the list of enrollments, click the blue headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date, or End Date.
Under General Enrollment Information, both the Start and End Status fields are unique to the state of Texas. Texas reporting also relies heavily on Service Type when populating reports. These fields are further described below. All other fields in General Enrollment Information do not require unique, state-specific data. However, many of these fields are required, and data entry is necessary. For more information on these fields, see the Enrollments page.
General Enrollment Information Editor
Start Status and Start Date
Start Status indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. When creating an enrollment for a student, students must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields.
In Texas, the Start Status field is not used or recognized in state reporting. Please be aware that a selection made in this field does NOT affect state reporting in any way.
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Start Status Database Location:
Enrollment.startStatus
Start Status Ad Hoc Inquiries:
Student > Demographics > startStatus
Student > Learner > Active Enrollment > Core elements > startStatus
Student > Learner > Active Enrollment > State Reporting elements > ADA History Record > startStatus
Student > Learner > All Enrollments > Core elements > startStatus
Student > Learner > All Enrollments > State Reporting elements > ADA History Record > startStatus
Student > Learner > Enrollment History > startStatus
Start Date Database Location:
Enrollment.startDate
Start Date Ad Hoc Inquiries:
Student > Demographics > startDate
Student > Learner > Active Enrollment > Core elements > startDate
Student > Learner > Active Enrollment > State Reporting elements > ADA History Record > startDate
Student > Learner > All Enrollments > Core elements > startDate
Student > Learner > All Enrollments > State Reporting elements > ADA History Record > startDate
Student > Learner > Enrollment History > startDate
End Status and End Date
The End Status indicates the reason a prior year student in grades 7-12 has not enrolled in the district during the current school year. All students with an end-dated enrollment must also have an End Status assigned to the end-dated enrollment. Users cannot save an end-dated enrollment without an assigned End Status. However, this condition does not apply if the No Show checkbox is marked. If the No Show checkbox is marked, you can enter an End Status without an End Date.
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| Code | End Status Description | Does End Status Report? | Definition |
|---|
01
| | Yes | Student graduated from a campus in this district or charter |
| 03 | Died | Yes | Student died while enrolled in school or during the summer break after completing the prior school year |
16
| Return to Home Country OR Emigrate to Another Country | Yes | Student withdrew from/left school to return to family’s home country |
| 24 | College, Pursue Assocs or Bachelors Degree | Yes | Student withdrew from/left school to enter college and is working towards an Associate’s or Bachelor’s degree |
60
| Homeschooling | Yes | Student withdrew from/left school for home schooling |
66
| Removed-Child Protective Services | Yes | Student was removed by Child Protective Services (CPS) and the district has not been informed of the student’s current status or enrollment |
78
| Expelled for Offense, Cannot Return | Yes | Student was expelled under the provisions of TEC 37.007 and cannot return to school |
81
| Enroll in TX Private School | Yes | Student withdrew from/left school to enroll in a private school in Texas |
82
| Enroll in School Outside Texas | Yes | Student withdrew from/left school to enroll in a public or private school outside Texas |
83
| Withdrawn By District; Not Entitled to Enrollment | Yes | Student was attending and was withdrawn from school by the district when the district discovered that the student was not entitled to enrollment in the district because:- the student was not a resident of the district,
- was not entitled under other provisions of TEC 25.001 or as a transfer student, or
- was not entitled to public school enrollment under TEC 38.001 or a corresponding rule of the Texas Department of State Health Services because the student was not immunized.
|
| 85 | Graduated outside Texas-Returned-Left Again | Yes | Student graduated outside Texas before entering a Texas public school, entered a Texas public school and left again |
| 86 | GED outside TX | Yes | Student received a GED outside Texas, returned to school to work toward the completion of a high school diploma, and then left; or, student earned GED outside Texas after leaving Texas public schools |
| 87 | Enroll in University High School Diploma Program | Yes | Student withdrew/left school to enroll in the Texas Tech University ISD High School Diploma Program or University of Texas at Austin High School Diploma Program |
| 88 | Court Ordered to GED Program | Yes | Student was ordered by a court to attend a GED program and has not earned a GED certificate |
| 89 | Incarcerated as an adult | Yes | Student is incarcerated in a state jail or federal penitentiary as an adult or as a person certified to stand trial as an adult |
| 90 | Grad from another state/Military student | Yes | Graduated from another state under provisions of the Interstate Compact on Educational Opportunity for Military Children |
| 98 | Other | Yes | Student was not enrolled within the school-start window for a reason not listed, student dropped out, or reason for leaving is unknown |
99
| Transferred to another district | No | Student has transferred to another district within the state of TX. A student who transfers to another district within the state of TX and is assigned an End Status of 99 is not considered a leaver and, therefore, does not report as a leaver
|
| MV | Mover | No | Student moved from one Texas Public School to a different Texas Public School.
Use of this descriptor is limited to students who move to other Texas public school districts. The MV descriptor will not be promoted for TSDS PEIMS. The MV descriptor should not be transmitted in the Texas Records Exchange. |
| SC | Status Change | No | Student did not exit the Local Education Agency, but had a CalendarCode, ADA Eligibility, StudentAttribution, or EntryGradeLevel change during one school year.
Use of this descriptor is limited to a change to a data element in the StudentSchoolAssociation Entity. The SC descriptor will not be promoted for TSDS PEIMS. The SC descriptor should not be transmitted in the Texas Records Exchange.
|
Student > Demographics > endStatus
Student > Learner > Active Enrollment > Core elements > endStatus
Student > Learner > Active Enrollment > State Reporting elements > ADA History Record > endStatus
Student > Learner > All Enrollments > Core elements > endStatus
Student > Learner > All Enrollments > State Reporting elements > ADA History Record > endStatus
End Date Database location:
Enrollment.endDate
End Date Ad Hoc Inquiries:
Student > Demographics > endDate
Student > Learner > Active Enrollment > Core elements > endDate
Student > Learner > Active Enrollment > State Reporting elements > ADA History Record > endDate
Student > Learner > All Enrollments > Core elements > endDate
Student > Learner > All Enrollments > State Reporting elements > ADA History Record > endDate
Student > Learner > Enrollment History > endDate
TSDS Student Enrollment Interchange
No Show
A no show student is defined as a student who is enrolled in the school but never attends class and does not officially withdraw from the school. These enrollment records are ended after a certain number of school days, depending on district and/or state policy.
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Database Location:
Enrollment.noShow
Reports:
The following reports will exclude an enrollment if the No Show checkbox is marked:
Withdrawal Date
The Withdrawal Date field is used to enter the official date of the student's formal withdrawal from the school. This field should only be filled in if the student formally withdraws from the school.
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Database Location:
Enrollment.withdrawDate
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > Core elements > withdrawDate
Student > Learner > All Enrollmenst > Core elements > withdrawDate
Notes:
The Exit Date is the student's last day of attendance. The Withdrawal Date cannot be the same as the Exit Date and typically occurs one calendar day after the Exit Date.
Reports:
TREx Extract
Service Type
The Service Type is used to indicate the type of enrollment and the intended service the student receives. Service Types include: (P) Primary, (S) Partial, and (N) Special Ed Services.
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To ensure you are assigning the proper service types to enrollments, please see your state documentation for more information.
| Code | Description | Notes |
|---|
| Service Types |
| P | Primary | This type of enrollment is a student's primary enrollment. This is the school the student attends all or most of the time. System settings determine whether a student can have multiple active primary enrollments at one time. |
| S | Partial | A partial enrollment indicates a student attends a school part of the time. One example might be a middle school student who attends a high school class and has a partial enrollment at the high school. |
| N | Special Ed Services | A Special Education enrollment indicates the student ONLY attends the school to receive special educations services. |
Database Location:
Enrollment.serviceType
Ad Hoc Inquiries:
Student > Demographics > serviceType
Student > Learner > Active Enrollment > Core elements > serviceType
Student > Learner > Active Enrollment > State Reporting elements > ADA History Record > serviceType
Student > Learner > All Enrollments > Core elements > serviceType
Student > Learner > All Enrollments > State Reporting elements > ADA History Record > serviceType
Student > Learner > Enrollment History > serviceType
These reports populate using ONLY P: Primary enrollments:
These reports populate FIRST using P: Primary and next using S: Secondary and N: Special Ed enrollments:
These reports do NOT consider Service Type when populating the extracts:
State Reporting Fields
section of the Enrollments tab are unique to the state of Texas and may directly affect the way students are reported to the state department of education.
Updates to State Reporting fields will overwrite previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.
State Reporting Enrollment Editor
State Exclude
Excludes a student from reporting on all Texas state reporting extracts.
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Database Location:
Enrollment.stateExclude
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Reporting elements > stateExclude
Student > Learner > All Enrollments > State Reporting elements > stateExclude
Notes:
Be aware that some reports may not recognize State Exclude preferences. Some reports may specify to include all enrollments, even enrollments marked as State Exclude. In that case, the enrollment would report in that specific report regardless of what is selected in the State Exclude checkbox.
Reports:
The following reports will exclude an enrollment if the State Exclude checkbox
is marked:
Last Friday October As-Of-Status
The Last Friday October As-Of-Status indicates the student’s status in the district on the last Friday in October in
the current school year.
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| Code | Description | Definition |
|---|
| A | Enrolled prior school year, not in current year | Student was enrolled in the district during the prior school year but has never enrolled in the district during the current year |
| B | Enrolled within SSW, on fall as-of-date | Student was enrolled in the district within the school-start window and was enrolled in the district on the fall as of date |
| C | Enrolled within SSW not on fall as-of-date | Student was enrolled in the district within the school-start window and was not enrolled in the district on the fall as of date |
| D | Enrolled prior year, not w/in SSW, on as-of date | Student was enrolled in the district in the prior school year, was not enrolled in the district within the school-start window in the current school year and was enrolled in the district on the fall as of date in the current school year |
| E | Enrolled prior year, w/in SSW, not on as-of date | Student was enrolled in the district in the prior school year, was enrolled in the district in the current year but not within the school-start window and not on the fall as of date |
| F | No prior year, not w/in SSW, on as-of date | Student was not enrolled in the district in the prior school year, was not enrolled in the district within the school-start window in the current school year and was enrolled in the district on the fall as of date in the current school year |
| G | No prior year, w/in SSW, not on as-of date | Student was not enrolled in the district in the prior school year, was enrolled in the district in the current year but not within the school-start window and not on the fall as of date |
| X | All students in grades EE-06
| For All Students In Grades EE-06 And First-Time 7th Graders Enrolled In The District On The Fall As Of Date
|
Database Location:
Enrollment.asOfStatus
Ad Hoc inquiries:
Student > Learner > State Localized Elements > asOfStatus
Student > Learner > All Enrollments > State Localized Elements > asOfStatus
Reports:
TSDS Student Interchange
Ed-Fi Resource(s):
Students (Texas v4.0)
Prior Year Leaver (Texas v4.0)
It is important to note that while the As-of-status is not always directly reported, it does impact the way fields are reported in the following reports:
Please see the documentation for these reports to understand how this status affects the reporting of various enrollment fields.
The Last Day Enrollment As-of-Status indicates the student’s status in the district on the last day of school or the last
date of enrollment in the current school year.
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| Code | Description | Definition |
|---|
| H | Enrolled on the final day of the school year | Student was enrolled in the district on the final day of the school year |
| I | Enrolled during the year, not on final day | Student was enrolled in the district at some time during the year, but not on the final day of the school year |
| X | For all students in grades EE-06 Only | For all students in grades EE-06 only |
Database Location:
Enrollment.lastDayAsOfStatus
Ad Hoc inquiries:
Student > Learner > State Localized Elements > lastDayAsOfStatus
Student > Learner > All Enrollments > State Localized Elements > lastDayAsOfStatus
Ed-Fi Resource(s):
Students (Texas v4.0)
SSI Promotion
The Student Success Initiative (SSI) indicates whether the student was promoted or retained.
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| Code | Description | Definition |
|---|
| 03 | Promoted Grade 5 Unsatisfactory Reading Assessment | 5th grade student in previous school year did not perform satisfactorily on the Reading Assessment Instrument and is promoted to 6th grade or higher in current school year by decision of his or her Grade Placement Committee even though the student did not meet the SSI requirements (for students enrolled in 5th grade in 2004-2005 and thereafter) |
| 04 | Retained Grade 5 Unsatisfactory Reading Assessment | 5th grade student in previous school year did not perform satisfactorily on the Reading Assessment Instrument and is retained in 5th grade in current school year because SSI requirements were not met (for students enrolled in 5th grade in 2004-2005 and thereafter) |
| 05 | Promoted Grade 5 Unsatisfactory Math Assessment | 5th grade student in previous school year did not perform satisfactorily on the Mathematics Assessment Instrument and is promoted to 6th grade or higher in current school year by decision of his or her Grade Placement Committee even though the student did not meet the SSI requirements (for students enrolled in 5th grade in 2004-2005 and thereafter) |
| 06 | Retained Grade 5 Unsatisfactory Math Assessment | 5th grade student in previous school year did not perform satisfactorily on the Mathematics Assessment Instrument and is retained in 5th grade in current school year because SSI requirements were not met (for students enrolled in 5th grade in 2004-2005 and thereafter) |
| 07 | Promoted Grade 5 Unsatisfactory Reading & Math | 5th grade student in previous school year did not perform satisfactorily on the Reading And Mathematics Assessment Instruments and is promoted to 6th Grade or higher in current school year by decision of his or her Grade Placement Committee even though the student did not meet the SSI requirements (for students enrolled in 5th grade in 2004-2005 and thereafter) |
| 08 | Retained Grade 5 Unsatisfactory Reading & Math | 5th grade student in previous school year did not perform satisfactorily on the Reading And Mathematics Assessment Instruments and is retained in 5th grade in current school year because SSI requirements were not met (for students enrolled in 5th grade in 2004-2005 and thereafter) |
| 09 | Promoted Grade 8 Unsatisfactory Reading Assessment | 8th grade student in previous school year did not perform satisfactorily on the Reading Assessment Instrument and is promoted to 9th grade or higher in current school year by decision of his or her Grade Placement Committee even though the student did not meet the SSI requirements (for students enrolled in 8th grade in 2007-2008 and thereafter) |
| 10 | Retained Grade 8 Unsatisfactory Reading Assessment | 8th grade student in previous school year did not perform satisfactorily on the Reading Assessment Instrument and is retained in 8th grade in current school year because SSI requirements were not met (for students enrolled in 8th grade in 2007-2008 and thereafter) |
| 11 | Promoted Grade 8 Unsatisfactory Math Assessment | 8th grade student in previous school year did not perform satisfactorily on the Mathematics Assessment Instrument and is promoted to 9th grade or higher in current school year by decision of his or her Grade Placement Committee even though the student did not meet the SSI requirements (for students enrolled in 8th grade in 2007-2008 and thereafter) |
| 12 | Retained Grade 8 Unsatisfactory Math Assessment | 8th grade student in previous school year did not perform satisfactorily on the Mathematics Assessment Instrument and is retained in 8th grade in current school year because SSI requirements were not met (for students enrolled in 8th grade in 2007-2008 and thereafter) |
| 13 | Promoted Grade 8 Unsatisfactory Reading & Math | 8th grade student in previous school year did not perform satisfactorily on the Reading And Mathematics Assessment Instruments and is promoted to 9th grade or higher in current school year by decision of his or her Grade Placement Committee even though the student did not meet the SSI requirements (for students enrolled in 8th grade in 2007-2008 and thereafter) |
| 14 | Retained Grade 8 Unsatisfactory Reading & Math | 8th grade student in previous school year did not perform satisfactorily on the Reading And Mathematics Assessment Instruments and is retained in 8th grade in current school year because SSI requirements were not met (for students enrolled in 8th grade in 2007-2008 and thereafter) |
Database Location:
Enrollment.ssiPromotion
Ad Hoc Inquiries:
Student > Learner > State Localized Elements > ssiPromotion
Student > Learner > All Enrollments > State Localized elements > ssiPromotion
Notes:
This data must be reported for students who meet specific criteria; please refer to your state documentation to determine students to which this option applies.
Reports:
TSDS Student Interchange
Attribution Code
The Attribution Code is required for students who attend a school that is different from their home school district. This selection indicates where to attribute funding for the student.
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| Code | Description | Definition |
|---|
| 00 | No attribution | Student attends assigned district
|
| 01 | Charter | Student attends an open enrollment charter school |
| 02 | JJAEP | Student is served in a Juvenile Justice Alternative Education Program (JJAEP) |
| 03 | PEG | Student attends school in the district through a Public Education Grant (PEG) |
| 06 | Transfer between districts | Student attends school by means of a transfer between school districts |
| 07 | Lives out-of-state | Student attends school in the district but lives outside the boundaries of the state of Texas and, therefore, is not an inter-district transfer |
| 10 | Texas School for the Deaf (TSD) | Student is served by the Texas School for the Deaf as a parent referral |
| 12 | Private School: Special Ed | Indicates a student with a disability enrolled by their parent(s) in a private school (including a home school) but who receives special education and/or related services from the public school district under an Individualized Services Plan (ISP) |
| 21 | RTF Court Ordered Not Assigned to District | |
| 22 | RTF Court Ordered Assigned to District | Residential Treatment Facility (RTF) |
| 23 | RTF Not Court Ordered Not Assigned to District | Residential Treatment Facility (RTF) not by court order, not regularly assigned to the district: Student lives in the district boundaries while being served in the facility but prior to placement in the facility, student lived outside the boundaries of the district and was not regularly assigned to the district. The student is being served in the district because the student is in a residential treatment facility. The student was not court-ordered into the facility |
| 24 | RTF Not Court Ordered Assigned to District | Residential Treatment Facility (RTF) not by court order, regularly assigned to the district: Student is regularly assigned to the district and is being served in a residential treatment facility. The student was not court-ordered into the facility |
| 25 | TJJD Court Ordered Not Assigned to District | Texas Juvenile Justice Department facility (TJJD) by court order, not regularly assigned to the district: Student lives in the district boundaries while being served in the facility but prior to placement in the facility, student lived outside the boundaries of the district and was not regularly assigned to the district. The student is being served in the district because the student is in a county run juvenile justice facility or state-run juvenile justice facility. These may be pre-adjudication secure detention facilities, secure detention facilities, or post-adjudication secure correctional facilities of the Texas Juvenile Justice Department. The student was court-ordered into the facility |
| 26 | TJJD Court Ordered Assigned to District | Texas Juvenile Justice Department facility (TJJD) by court order, regularly assigned to the district: Student is regularly assigned to the district and is being served in the facility. The student is in a county-run juvenile justice facility or state-run juvenile justice facility. These may be pre-adjudication secure detention facilities, secure detention facilities, or post-adjudication secure correctional facilities of the Texas Juvenile Justice Department. The student was court-ordered into the facility. |
| 27 | TJJD Not Court Ordered Not Assigned to District | Texas Juvenile Justice Department facility (TJJD) not by court order, not regularly assigned to the district: Student lives in the district boundaries while being served in the facility but prior to placement in the facility, student lived outside the boundaries of the district and was not regularly assigned to the district. The student is being served in the district because the student is in a county-run juvenile justice facility or state-run juvenile justice facility. These may be pre-adjudication secure detention facilities, secure detention facilities, or post-adjudication secure correctional facilities of the Texas Juvenile Justice Department. The student was not court-ordered into the facility. |
| 28 | TJJD Not Court Ordered Assigned to District | Texas Juvenile Justice Department facility (TJJD) not by court order, regularly assigned to the district: Student is regularly assigned to the district and is being served in the facility. The student is in a county-run juvenile justice facility or state-run juvenile justice facility. These may be pre-adjudication secure detention facilities, secure detention facilities, or post-adjudication secure correctional facilities of the Texas Juvenile Justice Department. The student was not court-ordered into the facility. |
| 29 | South Texas ISD | For South Texas ISD use only. |
| 30 | Child of Charter School Employee | Child of Charter School Employee |
| 32 | Student-Initiated Transfer Due to Remote Learning | Student is a remote learner |
Database Location:
Enrollment.residentStatus
Ad Hoc Inquiries:
Student > Learner > State Localized Elements > residentStatus
Student > Learner > All Enrollments > State Localized elements > residentStatus
Notes:
A selection in this field is not necessary. However, if the field is left blank, 00: No attribution is reported for the student.
Reports:
TSDS Student Enrollment Interchange
Immigrant
Indicates whether the student is an identified immigrant.
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Database Location:
Enrollment.immigrant
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Reporting elements > immigrant
Student > Learner > All Enrollments > State Reporting elements > immigrant
Notes:
Mark the Immigrant checkbox if the students meets all of the following criteria:
- aged 3 - 21
- were not born in any state
- and have not been attending one or more schools in any one or more states for more than 3 full academic years.
Reports:
TSDS Student Interchange
Migrant
Indicates whether the student is identified as a migrant.
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Database Location:
Enrollment.migrant
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Reporting elements > migrant
Student > Learner > All Enrollments > State Reporting elements > migrant
Notes:
Students are considered migrants if they meet all of the following criteria:
- between ages 3 - 21
- student's parent, spouse, or guardian is a migratory agricultural worker, including a migratory dairy worker, or a migratory fisher
- and in the preceding 36 months, in order to obtain, or accompany such parent, spouse, or guardian in order to obtain, temporary or seasonal employment in agricultural or fishing work:
- has moved from one school district to another;
- or resides in a school district of more than 15,000 square miles, and migrates a distance of 20 miles or more to a temporary residence to engage in a fishing activity.
Reports:
TSDS Student Interchange
At Risk
This option is used to indicate a student who is at-risk of not meeting standards or dropping out of school using state-defined criteria. Local criteria are not included in this indicator code. Please refer to your state documentation for more information on determining students who are at-risk.
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Database Location:
Enrollment.atRisk
Ad Hoc Inquiries:
Student > Learner > State Localized Elements > atRisk
Student > Learner > All Enrollments > State Localized elements > atRisk
Reports:
TSDS Student Interchange
Code 99
This field indicates a student who meets criteria for Economic Disadvantage.
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Database Location:
Enrollment.otherDisadvantaged
AdHoc Inquiries:
Student > Learner > State Localized Elements > otherDisadvantaged
Student > Learner > All Enrollments > State Localized elements > otherDisadvantaged
Notes:
To determine if a student meets criteria for economic disadvantage, consider the following:
- from a family with an annual income at or below the official federal poverty line
- eligible for Temporary Assistance to Needy Families (TANF) or other public assistance
- received a Pell Grant or comparable state program of need-based financial assistance
- eligible for programs assisted under Title II of the Job Training Partnership Act (JTPA)
- eligible for benefits under the Food Stamp Act of 1977
It is important to note that if the code 99 checkbox IS marked, this setting overrides any settings in a student's FRAM record when running reports.
Reports:
TSDS Student Interchange
Campus ID of Residence
This field indicates the unique campus identification number corresponding to the campus attendance area in which the student currently resides.
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Database Location:
Enrollment.residentDistrict
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Reporting elements > residentDistrict
Student > Learner > All Enrollments > State Reporting elements > residentDistrict
Notes:
For students who have an Attribution Code that is NOT 00: No Attribution, this field MUST be filled in.
The Campus ID of Residence and the Resident School fields report as a combined number; both fields MUST be filled in. If either field remains blank, this field reports blank.
Reports:
TSDS Student Enrollment Interchange
Resident School
Use this field to enter the school within the district in which the student would be enrolled.
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Database Location:
Enrollment.residentSchool
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Reporting elements > residentSchool
Student > Learner > All Enrollments > State Reporting elements > residentSchool
Notes:
For students who have an Attribution Code that is NOT 00: No Attribution, this field MUST be filled in.
The Campus ID of Residence and the Resident School fields report as a combined number; both fields MUST be filled in. If either field remains blank, this field reports blank.
Reports:
TSDS Student Enrollment Interchange
Campus ID of Accountability
This field indicates the unique campus identification number of the campus in which the student is assigned but not enrolled. Use this field ONLY for schools that are identified as Juvenile Justice Alternative Education Program (JJAEP) or Disciplinary Alternative Education Programs (DAEP). If an entry is made in this field, but the school is not identified as JJAEP or DAEP, it will NOT report.
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Database Location:
Enrollment.accountabilityID
Ad Hoc Inquiries:
Student > Learner > State Localized Elements > accountabilityID
Student > Learner > All Enrollments > State Localized elements > accountabilityID
Reports:
TSDS Student Enrollment Interchange
PK Program Type
This indicates the length of PK Instructional Day for the student and the amount of funding for which the student is eligible. The eligible amount of funding for the student is based off of ADA Eligibility code. See your state documentation for more information.
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| Code | Description | Definition |
|---|
| 00 | Not Applicable | Not Applicable
|
| 01 | Eligible; Instruction at least 2 hrs < 4 hrs/day | Prekindergarten eligible student participates in a Prekindergarten program that provides instruction to the student at least two hours and less than four hours each day. |
| 02 | Elig; Instruction at least 4 hrs/day | Prekindergarten eligible student participates in the Prekindergarten program that provides instruction to the student at least four hours each day. |
| 03 | Elig; Instruction at least 4 hrs/day & recs SPED Services | Prekindergarten eligible student participates in the Prekindergarten program that provides instruction to the student at least four hours each day and receives special education services. |
| 04 | Inelig; Instruction at least 2 hrs/day < 4 hrs/day | Prekindergarten ineligible student participates in a Prekindergarten program that provides instruction to the student at least two hours and less than four hours each day. |
| 05 | Inelig; Instruction at least 4 hrs/day | Prekindergarten ineligible student participates in the Prekindergarten program that provides instruction to the student at least four hours each day. |
Database Location:
Enrollment.pkProgramType
Ad Hoc Inquiries:
Student > Learner > State Localized Elements > pkProgramType
Student > Learner > All Enrollments > State Localized elements > pkProgramType
Notes:
If this field is left blank for a PK student, the field reports blank.
This field should be used ONLY for PK students. Information in this field for students who are NOT PK, will not report.
Reports:
TSDS Student Enrollment Interchange
Military Connected Student Code
This code indicates a student enrolled in a school district or open-enrollment charter school who is a dependent of a member of the United States military service in the Army, Navy, Air Force, Marine Corps, or Coast Guard on active duty, the Texas National Guard, or a reserve force of the United States military.
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| Code | Description | Definition |
|---|
| 0 | Not a military connected student | Not a military-connected student |
| 1 | Dependent of active member Army/Navy/Air Force/Marines/Coast Guard | Student is a dependent of a member of the Army, Navy, Air Force, Marine Corps, or Coast Guard on Active Duty |
| 2 | Dependent of TX National Guard | Student is a dependent of a member of the Texas National Guard (Army, Air Guard, or State Guard) |
| 3 | Dependent of reserve member of Army/Navy/Air Force/Marines/Coast Guard | Student is a dependent of a member of a reserve force in the United States military (Army, Navy, Air Force, Marine Corps, or Coast Guard) |
| 4 | PK Dependent of active/injured discharged/KIA Army/Navy/Air Force/Marines/Coast Guard | Pre-kindergarten student is a dependent of: - an active duty uniformed member of the Army, Navy, Air Force, Marine Corps, or Coast Guard,
- activated/mobilized uniformed member of the Texas National Guard (Army, AirGuard, or State Guard), or
- activated/mobilized members of the Reserve components of the Army, Navy, Marine Corps, Air Force, or Coast Guard; who are currently on active duty or who were injured or killed while serving on active duty.
|
| 5 | K-12 Student - parent is former military | Student in grade KG –12 is a dependent of a former member of one of the following: - United States military
- Texas National Guard (Army, Air Guard, or State Guard)
- a reserve force in the United States military
|
| 6 | K-12 Student - parent was killed in line of duty | Student in grade KG –12 was a dependent of a member of a military or reserve force in the United States military who was killed in the line of duty |
Database Location:
Enrollment.militaryConnectedStudentCode
Ad Hoc Inquiries:
Student > Learner > State Localized Elements > militaryConnectedStudentCode
Student > Learner > All Enrollments > State Localized elements > militaryConnectedStudentCode
Reports:
TSDS Student Interchange
Primary PK Funding Source Code
The selection made here indicates the main source of funding for a pre-kindergarten student. This field should be filled in only if the student has a selected PK Program Type.
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Database Location:
Enrollment.primaryPKFundingSourceCode
Ad Hoc Inquiries:
Student > Learner > State Localized Elements > primaryPKFundingSourceCode
Student > Learner > All Enrollments > State Localized elements > primaryPKFundingSourceCode
Notes:
If filled in, this information only reports for students identified as state grade level: PK.
Reports:
TSDS Student Enrollment Interchange
Secondary PK Funding Source Code
The selection made here indicates any other (if applicable) source of funding for a pre-kindergarten student.
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Database Location:
Enrollment.secondaryPKFundingSourceCode
Ad Hoc Inquiries:
Student > Learner > State Localized Elements > secondaryPKFundingSourceCode
Student > Learner > All Enrollments > State Localized elements > secondaryPKFundingSourceCode
Notes:
If filled in, this information only reports for students identified as PK.
Reports:
TSDS Student Enrollment Interchange
Even Start
Even Start provides early childhood education for children beginning in infancy while their parents attend adult education classes.
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Database Location:
Enrollment.evenStart
Ad Hoc Inquiries:
Student > Learner > State Localized Elements > evenStart
Student > Learner > All Enrollments > State Localized elements > evenStart
Notes:
Users may assign an Even Start Status to a preschool course and may track desired data as a result (Course/Section > Course > State Code) . See your state documentation for more information.
Even Start is used only for district-tracking purposes and is not used for state reporting.
STEM
This checkbox indicates whether a student is enrolled in Texas Science, Technology, Engineering, and Mathematics (T-STEM) Academy.
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Database Location:
Enrollment.stem
Ad Hoc Inquiries:
Student > Learner > State Localized Elements > stem
Student > Learner > All Enrollments > State Localized elements > stem
Reports:
TSDS Student Interchange
ECHS
Marking the ECHS checkbox indicates a student is enrolled in an Early College High School (ECHS).
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Database Location:
Enrollment.echs
Ad Hoc Inquiries:
Student > Learner > State Localized Elements > echs
Student > Learner > All Enrollments > State Localized elements > echs
Reports:
TSDS Student Interchange
Star of Texas
This checkbox indicates whether a student is the child of a Star of Texas recipient.
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Database Location:
EnrollmentTX.starOfTexas
Ad Hoc Inquiries:
Student > Learner > State Localized elements > starOfTexas
Student > Learner > All Enrollments > State Localized elements > starOfTexas
Reports:
TSDS Student Interchange
PK Eligible Previous Year
Indicates whether a student is eligible to enroll in PK due to previously being enrolled in a prior year
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Database Location:
EnrollmentTX.pkEligible
Ad Hoc Inquiries:
Student > Learner > State Localized elements > pkEligible
Student > Learner > All Enrollments > State Localized elements > pkEligible
Reports:
TSDS Student Interchange
Adult Previous Attendance
Indicates whether an adult student (age 18-25) has attended school in the previous nine months prior to enrolling.
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Database Location:
EnrollmentTX.adultPreviousAttendance
Ad Hoc Inquiries:
Student > Learner > State Localized elements > adultPreviousAttendance
Student > Learner > All Enrollments > State Localized elements > adultPreviousAttendance
Reports:
TSDS Student Interchange
Additional Days Program
Indicates if the student is enrolled in an additional days program
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Database Location:
EnrollmentTX.additionalDaysProgram
Ad Hoc Inquiries:
Student > Learner > State Localized elements > additionalDaysProgram
Student > Learner > All Enrollments > State Localized elements > additionalDaysProgram
Reports:
TSDS Student Interchange
General Ed Homebound Indicator
Indicates that a student was provided services through the General Education Homebound program at any time during the current school year.
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Database Location:
Enrollment.homebound
Ad Hoc Inquiries:
Student > Learner > Ative Enrollment > State Localized elements > homebound
Student > Learner > All Enrollments > State Localized elements > homebound
Reports:
TSDS Student Interchange
Parent Request Retention Indicator
Indicates an enrolled student was retained at the request of the parent or guardian.
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Database Location:
EnrollmentTX.retention
Ad Hoc Inquiries:
Student > Learner > State Localized elements > retention
Student > Learner > All Enrollments > State Localized elements > retention
Reports:
TSDS Student Interchange
OEYP
The Optional Extended-Year Program (OEYP) provides additional support and instruction for students in Kindergarten through Grade 11 at-risk of not being promoted to the next grade level, and for students in Grade 12 who have been identified as unlikely to graduate before the next school year.
Optional Extended Year Program Editor
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| Description | Database Location | Ad Hoc Inquiries |
|---|
| OEYP Options |
|---|
| Optional Extended Year | Enrollmenttx.extendedYearProgram | Student > Learner > State Localized Elements > extendedYearProgram Student > Learner > All Enrollments > State Localized elements > extendedYearProgram |
| OEYP Promotion | Enrollmenttx.oeypPromotion | Student > Learner > State Localized Elements > oeypPromotion Student > Learner > All Enrollments > State Localized elements > oeypPromotion |
| Days Taught | Enrollmenttx.daysTaught | Student > Learner > State Localized Elements > daysTaught Student > Learner > All Enrollments > State Localized elements > daysTaught |
| Days Absent | Enrollmenttx.daysAbsent | Student > Learner > State Localized Elements > daysAbsent Student > Learner > All Enrollments > State Localized elements > daysAbsent |
| Days Present | Enrollmenttx.totalEligPresent | Student > Learner > State Localized Elements > totalEligPresent Student > Learner > All Enrollments > State Localized elements > totalEligPresent |
| Code | Description | Definition |
|---|
| OEYP Promotion Drop-list Options |
|---|
| 01 | Promoted, met 90% attendance and academic criteria | Student promoted to next grade level, and the student met both the 90% attendance and district academic criteria for promotion |
| 02 | Promoted, did not meet 90% attendance | Student promoted to next grade level based on district policy, but the student did not meet the 90% attendance requirement |
| 03 | Promoted, did not meet the academic criteria | Student promoted to next grade level based on district policy, but the student did not meet the district academic criteria for promotion |
| 04 | Promoted, did not meet 90% attendance or criteria | Student promoted to next grade level based on district policy, but the student did not meet the 90% attendance or district academic criteria for promotion |
| 05 | Retained due to parental request | Student retained due to parental request |
| 06 | Retained for reasons other than parental request | Student retained for reasons other than parental request |
Career Tech Flexible Attendance Minutes
Career Tech Flexible Attendance Minutes are used to indicate the total number of minutes the student was present in an approved career and technical education course(s) that the student was eligible for and enrolled in during a particular reporting period.
Career Tech Flexible Attendance Minutes Editor
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| Description | Database Location | Ad Hoc Inquiries | Definition |
|---|
| Career Tech Flexible Attendance Minutes Options |
|---|
| Reporting Period | enrollmenttx.title1Counseling |
| The number of attendance periods in a day. |
| Career Tech Attendance Minutes | enrollmenttx.CTFminutes1 enrollmenttx.CTFminutes2 enrollmenttx.CTFminutes3 enrollmenttx.CTFminutes4 enrollmenttx.CTFminutes5 enrollmenttx.CTFminutes6 | Student > Learner > State Localized Elements > CTFminutes<1-6> Student > Learner > All Enrollments > State Localized elements > CTFminutes<1-6> | These are used to determine CTE Attendance values. For specific calculations see reports listed below. |
| V Code | enrollmenttx.vcode1 enrollmenttx.vcode2 enrollmenttx.vcode3 enrollmenttx.vcode4 enrollmenttx.vcode5 enrollmenttx.vcode6 | Student > Learner > State Localized Elements > vcode<1-6> Student > Learner > All Enrollments > State Localized elements > vcode <1-6> | The V Code fields are used to indicate the total number of days the student was eligible and present and enrolled in an approved career and technical course that generated one contact hour during a particular reporting period. |
Reports:
Assessments Fields
The Assessments area is used to upload student assessment information received from the state of Texas.
Home District and Campus Codes
Assessments Editor
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| Description | Database Location | Ad Hoc Inquiries | Definition |
|---|
| Assessments Options |
|---|
| Assessment Home District Code | Enrollment.homeDisCountyCode | Student > Learner > State Localized Elements > homeDisCountyCode Student > Learner > All Enrollments > State Localized elements > homeDisCountyCode | Indicates the county/district in which a student’s results should be reported if the student tested online. |
| Home Campus Code | Enrollment.homeCampusCode | Student > Learner > State Localized Elements > homeCampusCode Student > Learner > All Enrollments > State Localized elements > homeCampusCode | Indicates the Campus code for the student's home campus. |
Reports:
Physical Fitness Exempt
Indicates student does NOT need to do the Fitnessgram assessment or evaluation.
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Database Location:
Enrollment.physicalFitnessExempt
Ad Hoc Inquiries:
Student > Learner > State Localized Elements > physicalFitnessExempt
Student > Learner > All Enrollments > State Localized elements > physicalFitnessExempt
Reports:
Fitnessgram 10 Extract
ARD (Admission, Review, and Dismissal) Decision
Indicates the Admission, Review, and Dismissal (ARD) committee's decision about a student’s participation in the Texas Assessment Program. These fields are used only for district-tracking purposes and are not used for state reporting.
ARD Decision Editor
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Database Location:
custom student table
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > Custom Enrollment > <subject>Exempt
Student > Learner > All Enrollments > Custom Enrollment > <subject>Exempt
The State of Texas Assessment of Academic Readiness (STAAR®) progress measure provides information about the amount of improvement or growth that a student has made in a subject area.
STAAR Precode Extract Fields Editor
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| Description | Database Location | Ad Hoc Inquiries | Definition | Reports |
|---|
| STAAR Above Grade Level Options |
|---|
| STAAR Above Grade Level | Enrollment.STAARAboveGradeLevel1 | Student > Learner > State Localized Elements > STAARAboveGradeLevel<4-8> Student > Learner > All Enrollments > State Localized elements > STAARAboveGradeLevel<4-8> | Use the checkboxes to indicate the grade level(s) at which the student is tested. Multiple grade levels may be checked for a student if the student tests at different grade levels in individual subjects. | STAAR 3-8 Modified Layout |
| Interrupted Formal Education | Enrollment.interruptedFormalEdu | Student > Learner > State Localized Elements > interruptedFormalEdu Student > Learner > All Enrollments > State Localized elements > interruptedFormalEdu | Indicates if the student's formal education was in any way interrupted. | TELPAS Layout |
| Eligible for TAKS-ALT | custom student table | Student > Learner > Active Enrollment > Custom Enrollment > eligibleTaksAlt Student > Learner > All Enrollments > Custom Enrollment > eligibleTaksAlt | All students take the TAKS (Texas Assessment of Knowledge and Skills) assessment. Marking the Eligible for TAKS-ALT checkbox indicates the student is eligible to take an alternative assessment to the TAKS assessment. | TAKS Layout (when this option IS checked, student is NOT reported) |
General Enrollment Information Editor
State Reporting Enrollment Editor
Optional Extended Year Program Editor
Career Tech Flexible Attendance Minutes Editor
Assessments Editor
ARD Decision Editor
STAAR Precode Extract Fields Editor