Tool Search: ASSA
The ASSA LEP On Roll Extract identifies the students enrolled in an LEP program.
ASSA LEP On Roll Editor
Report Logic
Students meeting the following criteria report:
- The student has active enrollment on or between the prior and effective reporting dates on the editor.
- The student is marked On Roll.
- The student's LEP Entry Date is on or before the Effective Date on the editor.
Report Editor
Field | Description |
|---|---|
Extract Type | Determines which ASSA extract generates. For this instance, choose LEP On Roll. |
Effective Date | Entered date is used to return students actively enrolled as of that date. Dates are entered in mmddyy format or can be chosen using the calendar icon. |
Prior Reporting Date | Entered date reflects the date the extracts were reported last year. Dates are entered in mmddyy format or can be chosen using the calendar icon. |
Report Format | Determines how the report displays
|
Calendar Selection | At least one calendar needs to be selected to generate the extract. |
Generate the Report
- Select LEP On Roll from the Extract Type dropdown list.
- Enter an Effective Date (defaults to the current day) in mmddyyyy format or by clicking the calendar icon and selecting a date.
- Enter a Prior Reporting Date in mmddyyyy format or by clicking the calendar icon and selecting a date.
- Select the Report Format in which you wish to generate the report.
- Select at least one Calendar from the list of options.
ASSA LEP On Roll - State Format (CSV w/header)
ASSA LEP on Roll - HTML Format
ASSA LEP on Roll - DOCX Format
LEP On Roll Extract Layout
Data Element | Description | Location |
|---|---|---|
On Roll Category | Identifies the student's On Roll Category. The On Roll Category options include these:
Alphanumeric, 30 characters | Enrollments > ASSA Reporting Fields > On Roll Category Enrollment.onRollCategory |
State ID | A unique identifier assigned to the student by the state. Numeric, 10 digits | Census > People > Demographics > Person Identifiers > State ID Person.stateID |
Last name | The student's legal last name. Alphanumeric, 50 characters | Census > People > Demographics > Person Information > Last Name Identity.lastName |
First Name | The student's legal first name. Alphanumeric, 30 characters | Census > People > Demographics > Person Information > First Name Identity.firstName |
ASSA Enrollment Category | Identifies the student's ASSA Enrollment Category. If Match Grade Level is selected, the State Grade Level Code reports the ASSA Enrollment Category value. State Grade Levels 01-12 report as Grade 1-Grade 12. Alphanumeric, 25 characters | Enrollments > ASSA Enrollment Category Enrollment.assaEnrollmentCategory |
Full Time Shared Time | Indicates if the student is full-time or shared time. Alphanumeric, 2 characters | Enrollments > State Reporting Fields > Shared Time Enrollment.sharedTime |
Free or Reduced Meal | Indicates if the student is enrolled in a free or reduced meal program. Reports as one of the following:
Alphanumeric, 1 character | FRAM > Eligibility POSEligibility.eligibility |
