ASSA LEP On Roll

Tool Search: ASSA

The ASSA LEP On Roll Extract identifies the students enrolled in an LEP program.

Screenshot of an example of the ASSA LEP on Roll report editor.ASSA LEP On Roll Editor

Report Logic

Students meeting the following criteria report:

  • The student has active enrollment on or between the prior and effective reporting dates on the editor.
  • The student is marked On Roll.
  • The student's LEP Entry Date is on or before the Effective Date on the editor.

Report Editor

Field

Description

Extract Type

Determines which ASSA extract generates. For this instance, choose LEP On Roll. 

Effective Date

Entered date is used to return students actively enrolled as of that date. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Prior Reporting Date

Entered date reflects the date the extracts were reported last year. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Report Format

Determines how the report displays

  • State Format (CSV w/header): Use when submitting the report to the state department.  
  • HTML: Use when reviewing student data before submission.

Calendar Selection

At least one calendar needs to be selected to generate the extract.

Generate the Report

  1. Select LEP On Roll from the Extract Type dropdown list.
  2. Enter an Effective Date (defaults to the current day) in mmddyyyy format or by clicking the calendar icon and selecting a date.
  3. Enter a Prior Reporting Date in mmddyyyy format or by clicking the calendar icon and selecting a date.
  4. Select the Report Format in which you wish to generate the report.
  5. Select at least one Calendar from the list of options.

Screenshot of an example of the CSV format of the ASSA LEP On Roll.ASSA LEP On Roll - State Format (CSV w/header)

Screenshot of an example of the HTML format of the ASSA LEP On Roll.ASSA LEP on Roll - HTML Format

Screenshot of an example of the DOCX format of the ASSA LEP On Roll.ASSA LEP on Roll - DOCX Format

LEP On Roll Extract Layout

Data Element

Description

Location

On Roll Category

Identifies the student's On Roll Category. The On Roll Category options include these:

  • 1: Regular Program
  • 2: Charger School Program
  • 3: Choice Program
  • 4: Pre K Program
  • 5: Adult and Post Grad Program

Alphanumeric, 30 characters

Enrollments > ASSA Reporting Fields > On Roll Category


Enrollment.onRollCategory

State ID

A unique identifier assigned to the student by the state.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > State ID


Person.stateID

Last name

The student's legal last name.


Alphanumeric, 50 characters

Census > People > Demographics > Person Information > Last Name


Identity.lastName

First Name

The student's legal first name.


Alphanumeric, 30 characters

Census > People > Demographics > Person Information > First Name


Identity.firstName

ASSA Enrollment Category

Identifies the student's ASSA Enrollment Category.


If  Match Grade Level is selected, the State Grade Level Code reports the ASSA Enrollment Category value. State Grade Levels 01-12 report as Grade 1-Grade 12.


Alphanumeric, 25 characters

Enrollments > ASSA Enrollment Category


Enrollment.assaEnrollmentCategory

Full Time Shared Time

Indicates if the student is full-time or shared time.


Alphanumeric, 2 characters

Enrollments > State Reporting Fields > Shared Time


Enrollment.sharedTime

Free or Reduced Meal

Indicates if the student is enrolled in a free or reduced meal program. Reports as one of the following:

  • F: Free
  • R: Reduced
  • N: Paid/Non-reimbursable

Alphanumeric, 1 character

FRAM > Eligibility


POSEligibility.eligibility