Tool Search: ASSA
The ASSA Student Received Extract reports students enrolled as Received Students, indicating their resident district is not the district in which they are enrolled.
ASSA Student Received Editor
Report Logic
Students meeting the following criteria report:
- The student has active enrollment on or between the prior and effective reporting dates on the editor.
- The student is marked as a Received Student from ASSA Reporting Fields.
- The student has a County selected from the Sent/Received County or MISC dropdown list.
Report Editor
Field | Description |
|---|---|
Extract Type | Determines which ASSA extract generates. For this instance, choose Student Received. |
Effective Date | Entered date is used to return students actively enrolled as of that date. Dates are entered in mmddyy format or can be chosen using the calendar icon. |
Prior Reporting Date | Entered date reflects the date the extracts were reported last year. Dates are entered in mmddyy format or can be chosen using the calendar icon. |
Format | Determines how the report displays
|
Calendar Selection | At least one calendar needs to be selected to generate the extract. |
Generate the Report
- Select Student Received from the Extract Type dropdown list.
- Enter an Effective Date (defaults to the current day) in mmddyyyy format or by clicking the calendar icon and selecting a date.
- Enter a Prior Reporting Date in mmddyyyy format or by clicking the calendar icon and selecting a date.
- Select the Report Format in which you wish to generate the report.
- Select at least one Calendar from the list of options.
Student Received Extract - State Format (CSV w/header)
Student Received Extract - HTML Format
Student Received Extract - DOCX Format
Report Layout
Data Element | Description | Location |
|---|---|---|
Received County MISC | Identifies the county from which the student is received. Alphanumeric, 25 characters | Enrollment > ASSA Reporting Fields > Sent/Received County or MISC Enrollment.sentReceivedCounty |
Received Student Category | Indicates the reason the student is assigned to the received county. See the Received Student Codes for options. Alphanumeric, 3 characters | Enrollment > ASSA Reporting Fields > Sent/Received Student Category Enrollment.sendReceivedStudent |
State ID | The student's unique ID assigned by the state. Numeric, 10 digits | Census > People > Demographics > Person Identifiers > State ID Person.stateID |
Last Name | The student's legal Last name. Alphanumeric, 50 characters | Census > People > Identities > Last Name Identity.lastName |
First Name | The student's legal first name. Alphanumeric, 30 characters | Census > People > Identities > First Name Identity.firstName |
ASSA Enrollment Category | Identifies the student's ASSA Enrollment Category. If Match Grade Level is selected, the State Grade Level Code is used for reporting the ASSA Enrollment Category value. State Grade Levels 01-12 report as Grade 1-Grade 12. Alphanumeric, 25 characters | Enrollments > ASSA Enrollment Category Enrollment.assaEnrollmentCategory |
Full Time Shared Time | Identify whether the student is full time or shared time. Alphanumeric, 2 characters | Enrollments > State Reporting Fields > Shared Time Enrollments.sharedTime |
Free or Reduced Meal | Indicates if the student is enrolled in a free or reduced meal program. Reports as one of the following:
Alphanumeric, 1 character | FRAM > Eligibility > Eligibility POSEligibility.eligibility |
Received Student Codes
Code | Description |
|---|---|
ALT | Alternative Elementary/middle/HS |
VSD | County vocational school district pupils |
CSS | county special services school district pupils |
RSD | Regional day school pupils |
SOP | State-operated programs |
AHS | Accredited adult high school |
PSD | Private schools for the disabled |
OTH | Other |
ODL | Low Income out of district |
