ASSA Student Received (New Jersey)

Tool Search: ASSA

The ASSA Student Received Extract reports students enrolled as Received Students, indicating their resident district is not the district in which they are enrolled.

Screenshot of the ASSA Student Received report editor.ASSA Student Received Editor

Report Logic

Students meeting the following criteria report:

  • The student has active enrollment on or between the prior and effective reporting dates on the editor.
  • The student is marked as a Received Student from ASSA Reporting Fields.
  • The student has a County selected from the Sent/Received County or MISC dropdown list.

Report Editor

Field

Description

Extract Type

Determines which ASSA extract generates. For this instance, choose Student Received.

Effective Date

Entered date is used to return students actively enrolled as of that date. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Prior Reporting Date

Entered date reflects the date the extracts were reported last year. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Format

Determines how the report displays

  • State Format (CSV w/header): Use when submitting the report to the state department.  
  • HTML: Use when reviewing student data before submission.

Calendar Selection

At least one calendar needs to be selected to generate the extract.

Generate the Report

  1. Select Student Received from the Extract Type dropdown list.
  2. Enter an Effective Date (defaults to the current day) in mmddyyyy format or by clicking the calendar icon and selecting a date.
  3. Enter a Prior Reporting Date in mmddyyyy format or by clicking the calendar icon and selecting a date.
  4. Select the Report Format in which you wish to generate the report.
  5. Select at least one Calendar from the list of options.

Screenshot of an example of the CSV format of the ASSA Student Received report.Student Received Extract - State Format (CSV w/header)

Screenshot of an example of the HTML format of the ASSA Student Received report.Student Received Extract - HTML Format

Screenshot of an example of the DOCX format of the ASSA Student Received report.Student Received Extract - DOCX Format
 

Report Layout

Data Element

Description

Location

Received County MISC

Identifies the county from which the student is received.



Alphanumeric, 25 characters

Enrollment > ASSA Reporting Fields > Sent/Received County or MISC


Enrollment.sentReceivedCounty

Received Student Category

Indicates the reason the student is assigned to the received county. See the Received Student Codes for options.


Alphanumeric, 3 characters

Enrollment > ASSA Reporting Fields > Sent/Received Student Category



Enrollment.sendReceivedStudent

State ID

The student's unique ID assigned by the state.



Numeric, 10 digits

Census > People > Demographics > Person Identifiers > State ID


Person.stateID

Last Name

The student's legal Last name.


Alphanumeric, 50 characters

Census > People > Identities > Last Name


Identity.lastName

First Name

The student's legal first name.


Alphanumeric, 30 characters

Census > People > Identities > First Name


Identity.firstName

ASSA Enrollment Category

Identifies the student's ASSA Enrollment Category.


If Match Grade Level is selected, the State Grade Level Code is used for reporting the ASSA Enrollment Category value. State Grade Levels 01-12 report as Grade 1-Grade 12.


Alphanumeric, 25 characters

Enrollments > ASSA Enrollment Category


Enrollment.assaEnrollmentCategory

Full Time Shared Time

Identify whether the student is full time or shared time.



Alphanumeric, 2 characters

Enrollments > State Reporting Fields > Shared Time


Enrollments.sharedTime

Free or Reduced Meal

Indicates if the student is enrolled in a free or reduced meal program. Reports as one of the following:

  • F: Free
  • R: Reduced
  • N: Paid/Non-reimbursable

Alphanumeric, 1 character

FRAM > Eligibility > Eligibility


POSEligibility.eligibility

Received Student Codes

Code

Description

ALT

Alternative Elementary/middle/HS

VSD

County vocational school district pupils

CSS

county special services school district pupils

RSD

Regional day school pupils

SOP

State-operated programs

AHS

Accredited adult high school

PSD

Private schools for the disabled

OTH

Other

ODL

Low Income out of district