Tool Search: OH Extracts
The available OH Extracts meet state reporting requirements for the Ohio Department of Education and include, for example, student population, average daily membership, and staff data.
For information on report logic, reporting population, and report layouts, see the Extract Type description in the Report Editor table below.
Ohio ExtractsReport Editor
| Field | Description |
|---|---|
| Selection Type | Select Single Extract when generating just one extract type.
Select Multiple Extracts when generating more than one extract type. |
| Extract Type | Indicates which extract generates.
|
| Reporting Period | Indicates from which reporting period the data reports:
|
| Pull data from SPED product integration | See the SameGoal Integration article for more information.
When not marked, SPED data pulls from Infinite Campus. This is the default. When marked, SPED records pull from third-party product integration. |
| SameGoal Only |
When marked, data in its raw form, as received from the ‘Pull data from SPED product integration’ API call, generates. All Campus post-processing is removed. This functionality is provided for user visibility and debugging purposes ONLY. This is not automatically marked by default.
When marked, the Pull data from SPED product integration checkbox is automatically marked as checked.
This checkbox is only available on the following extracts:
|
| Date Range | These fields auto-populate with the recommended date range for the Reporting Period selected. These dates determine which student enrollments are reported based on the Start and End Dates of enrollments within the selected calendar(s). The first date defaults to 07/10 of the calendar start year. |
| Fiscal Year Override | When applicable, select a year from the dropdown list to override Fiscal Year Reporting. This option is not available for every extract. |
| Format | Select the State Format (Fixed width) for submission to the state. To review data before state submission, select any of the other available formats - CSV, HTML, etc. |
| Ad hoc Filter | Allows a previously created Ad hoc Filter to be selected to limit what students appear in the report. Filters are created in the Filter Designer. |
| Pull Prior IEPs/Evals | When marked, students who have a meeting date before the entered start date are included in the report. |
| Calendar Selection | Select at least one calendar to generate the report. Only those students enrolled in the selected calendar are included in the report. |
| Report Generation | Click Generate Extract to generate the report in the indicated format or Submit to Batch to schedule when the report will generate. If generating multiple extracts simultaneously, requests can only be submitted to the Batch Queue. |
Generate the Extract
- Select the Extract Type.
- Select the proper Reporting Period.
- Indicate if the extract should Pull data from SPED product integration if desired. See the SameGoal Integration article for more information.
- Mark the SameGoal Only checkbox to return raw data as provided by SameGoal. This cannot be marked when generating fields for state submission.
- Enter the Date Range in mmddyy format or by clicking the calendar icon and selecting a date.
- Select a year from the Fiscal Year Override dropdown to override the Fiscal Year reporting logic, when applicable.
- Select the desired Format.
- Select the appropriate calendar(s) to include within the extract.
- Select an Ad hoc Filter, if applicable.
- Mark Pull Prior IEPs/Evals to report students with a Meeting Date before the start date entered.
- Click Generate Extract to generate the report in the indicated format or Submit to Batch to schedule when the report will generate.
