Household Information

This documentation applies to both versions of Online Registration.

Classic View: Portal > Online Registration

Search Terms: Online Registration

Household data includes the home phone number, home address and mailing address (if different than the home address).

For those who are enrolling returning students, existing information for home phone and address will display. Instructions are provided for changing the information.

Online Registration Workflow

Click here to expand...

This article is for Campus Online Registration (OLR) and Campus Online Registration-Prime (OLR Prime).

    
StepCampus Location
OLR
OLR Prime
Calendar and Enrollment Management
1Create calendars for the next school yearSystem Administration > Calendar > Calendar Wizard
XX
2Roll enrollments forward for the next school year.System Administration > Student > Enrollment Roll ForwardXX
3Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.System Administration > Calendar > Calendar > Grade LevelsXX
Online Registration Setup
4

Add Languages.

System Administration > Data Utilities > Multi-Language Editor > Language GroupsXX
5Enter language translations that display on Online Registration panels.System Administration > Data Utilities > Multi-Language Editor > OLR Literals BankXX
6Enter language translations that display on Online Registration panels in the dropdown lists.System Administration > Data Utilities > Multi-Language Editor > OLR Lists BankXX
7Create letters to send to parents announcing acceptance or denial based on their applications. Ad hoc Reporting > Letter Designer XX
8Create approval/denial statuses.Census > Online Registration > OLR StatusXX
9Census > Online Registration > OLR Set Up > OLR Set UpXX
10Enable the Online Registration Portal outline link for the active date range on the OLR Setup.System Administration > Custom > Custom TabXX
11Select OLR System Settings.Census > Online Registration > OLR Set Up > OLR System SettingsXX
12Enter registration dates for each school.Census > Online Registration > OLR Set Up > Registration Window by School
X
13Set Document Upload Options.Census > Online Registration > OLR Set Up > Document Upload
X
14Modify fields that appear on pleats using the OLR Builder.
(OLR version has limited functionality.)
Census > Online Registration > OLR Set Up > OLR BuilderX

X
15Create Notifications.Census > Online Registration > OLR Setup > OLR Notification Editor
X
16Reference the OLR Information Center to view links to OLR tools.Census > Online Registration > OLR Setup > OLR Information CenterXX
17Create application queues.Census > Online Registration > OLR Queue Setup
X
18Modify application queues.Census > Online Registration > OLR Queue Applications
X

19

Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.Census > Online Registration > OLR Setup > OLR Configuration List EditorXX

Student Application Entry

These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information. 

20Enter Household Information.Portal > Online Registration > HouseholdXX
21Enter Parent/Guardian Information.Portal > Online Registration > Parent/GuardianXX
22Enter Emergency Contact Information.Portal > Online Registration > Emergency ContactXX
23Enter Other Household Children.Portal > Online Registration > Other Household (non-enrolled children)XX
24Enter Student Information.Portal > Online Registration > StudentXX
25Review and complete student registration.Portal > Online Registration > CompletedXX
Process and Analyze Applications
26View applications that have been submitted by year or school and by status.Census > Online Registration > OLR DashboardXX
27

Search for applications by status and begin review and approval of them.

Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent InformationXX
28Run the Audit Reports and Summary Reports.

Census > Online Registration > Audit Reports

Census > Reports > Online Registration Summary

XX
29

Merge list options from the List Bank Replacer from the OLR database into Campus.

Census > Online Registration > OLR List Bank ReplacerXX
30

Merge list options from the List Value Updater from the OLR database into Campus.


Census > Online Registration > OLR List Value Updater
X
31When necessary, mass re-post registration data.Census > Online Registration > Mass Re-Post Applications Data
X
32Review the Data Change Tracker tools to track OLR information being added to Campus.System Administration > Data Change TrackerXX

Primary Phone

  1. Enter the 10-digit Primary Phone Number. If there is no home phone number, enter the parent/guardian's contact phone number who is most likely to respond to calls from the school. 
  2. Mark the Contact Preferences as desired. Definitions for each option are available.
  3. Click the Next button when finished.

If the phone number needs to be changed, enter the new one in the appropriate fields and review the marked Contact Preferences.

Screenshot of the Students Primary Household page. The fields for the Primary Phone are displayed.Home Phone Entry

Home Address

The Home Address is considered the location of the household. In some instances, the home address is not the mailing address but only the physical location of where the family abides.

  1. Enter the requested Address fields. The entry is dynamic and the information entered will display at the same time it is being typed. Definitions for these fields are available in the Address Fields table.
  2. Click the Next button to enter Mailing Address information.

If the current address is incorrect, mark the The home address listed is no longer current checkbox. This displays a field to enter the date when the new address became current and displays address fields to enter the new address information.

Previous Home and Mailing Address(es) display with the end date, if applicable.

Screenshot of the Students Primary Household page. The fields for the Home Address are displayed.Home Address Entry

Address Fields

Field

Definition

Post Office Box

Indicates the address is not a physical location but a mailing location. This is available for selection on the Mailing Address panel only.

 Street Number 

House Number of the address, or Box number if the address is a P.O. Box address.

In the address 7750 South Barstow Street NE, My Town MN 55555, 7750 is the street number. Only enter the number of the address.

 N,S,E,W 

Direction of the street in the address.

In the address 7750 South Barstow Street NE, MyTown MN 55555, South is the N,S,E,W.

 Street Name Only 

Name of the street.

In the address 7750 South Barstow Street NE, My Town MN 55555, Barstow is the street name. Enter only the name of the street. 

 St, Ave, Blvd, etc. 

Label of the entered street - Avenue, Street, Blvd., etc.

In the address 7750 South Barstow Street NE, My Town MN 55555, Street is the St, Ave, Blvd, etc. Enter only the St, Ave, Blvd, etc. in this field.

N,S,E,W

Direction indicating the placement of the street within the city limits.

In the address 7750 South Barstow Street NE, MyTown MN 55555, NE is the N,S,E,W. Enter only the direction in this field.

 Apartment 

Apartment number if this address is for an apartment building location.

In the address 7750 South Barstow Street NE, Apt. 101 My Town MN 55555, 101 is the Apartment number.

City

Postal city for the address.

State

Two-digit state code for the address.

 Zip Code 

Postal zip code (plus 4 if available).

Ext.The additional 4 digits of the zip code.

County

County in which the address is located.

Mailing Address

  1. By default, the The household has no separate Mailing Address checkbox is marked and will not display additional address information. If the household has a separate mailing address, enter the address information as shown below. See the Address Fields table for definitions of the address elements.
  2. Click the Save/Continue button when finished.

Screenshot of the Students Primary Household page. The fields for the Mailing Address are displayed.Mailing Address Entry

At this time, household data entry and review is complete.