Work Based Learning (Rhode Island)

Tool Search: Work Based Learning

The Work Based Learning Report collects WBL hours for students in grades 9-12 who are participating in high-quality work-based learning opportunities. 

screenshot of the work based learning editor

The information in this report needs to be recorded in RIDE daily through the Automated Data Transfer (ADT) agent using the Work-based learning submission type. 

Report Logic

Students must be scheduled into a Course that is marked as a Work-based Learning course for the enrollment being reported in the calendar selected on the Report Editor. Work-Based Learning courses have the Work Based Learning Data populated on the Course Information editor. 

  • The student's Start Date in the Course Section must be BEFORE the End Date entered on the Extract Editor. 
  • The student's End Date in the Course Section must be AFTER the Start Date entered on the Extract Editor. 

Screenshot of an example of the work based learning data section of the report.Work Based Learning Data on Course Information Editor

When there are overlapping enrollment records for the same student in the same calendar, Primary enrollments report first, followed by Partial enrollments, then Special Education enrollments.

WBL Information can also be tracked on the Section Student Detail editor. 

Screenshot of an example of the section student detail editor. .Section Student Detail Editor

Students are not included when:

  • The enrollment record is marked as No Show or as State Exclude.
  • The grade level of enrollment is marked as State Exclude.
  • The calendar of enrollment is marked as State Exclude.

Report Editor

FieldDescription
Date RangeDetermines which students to include on the report, based on their enrollment in the Course Section.
Include State Grade LevelsIndicates which grade levels to include on the report. Only students in the selected grade levels are included, as long as they meet the other requirements of the report.
Student Ad hoc FilterReports only those students included in the filter.
Course Ad hoc FilterReports only those courses included in the filter.
FormatDetermines how the report generates - Comma Separated (CSV) or HTML.
Calendar SelectionSelect the calendar of enrollment from which to pull student data. Calendars can be chosen by the active year, by the school name or by the year.
Report GenerationChoose the Generate Extract to display the results of the chosen items immediately. Choose the Submit to Batch option to generate the report at a specified time. This option is helpful when generating large amounts of data.

Generate the Report

  1. Enter the Date Range for the report.
  2. Select the desired grade levels for Include State Grade Levels.
  3. Select the desired Student Ad hoc Filter, if desired.
  4. Select the desired Course Ad hoc Filter, if desired.
  5. Select the appropriate Format for the report.
  6. Select the Calendars to include in the report.
  7. Click the Generate Extract button. Or generate the extract at a specified time using the Submit to Batch button. The extract appears in a new window in the selected format.

Screenshot of an example of the Work Based Learning extract in HTML format. Work-Based Learning - HTML Format

Screenshot of an example of the Work Based Learning extract in CSV format. Work-Based Learning - CSV Format

Report Layout

FieldDescriptionLocation
District CodeReports the district responsible for administering the test to a student.

Alphanumeric, 6 characters
District Information > District Detail > State District Number

District.number
School CodeReports the Testing School responsible for administering the test to a student.

Alphanumeric, 5 characters
School Information > School Detail > State School Number

School.number
SASIDReports the student's unique state-assigned identifier.

Alphanumeric, 10 characters
Demographics > Person Identifiers > Student State ID

Person.stateID
LASIDReports the student's unique school-assigned identifier.

Alphanumeric, 16 characters
Demographics > Person Identifiers > Local Student Number

Person.schoolNumber
Last NameReports the student's legal last name.  

When the Legal Last Name field is populated, information reports from that field.

Alphanumeric, 25 characters
Demographics > Person Information > Last Name

Identity.lastName
Identities > Identity Information > Protected Identity Information > Legal Last Name


Identity.legalLastName


First NameReports the student's full legal first name.

When the Legal First Name field is populated, information reports from that field.

Alphanumeric, 25 characters
Demographics > Person Information > First Name

Identity.firstName

Identities > Identity Information > Protected Identity Information > Legal First Name


Identity.legalFirstName

WBL SettingReports the code of the WBL Setting selected on the Section Student Detail editor.

Alphanumeric, 20 characters
Scheduling > Courses > Course > Section > Section Student Detail > WBL Setting

SectionStudentDetail.wblSetting
Local Section IDReports the Course Number pus the Section number when the WBL Setting selection is CLASSSECTION.

Course 107A and Section 1 reports as 107A-1.

Alphanumeric, 50 characters
Scheduling > Courses > Course > Course Information > Number

Course.number
Scheduling > Courses > Sections > Section Number

Section.number
WBL PartnerReports the Industry Partner for the Work-Based Learning Program.

The value reports first from the WBL Partner field on the Section Student Detail Editor on the Course Section. When that field is not populated, the value reports from the Course Information editor.

Alphanumeric, 200 characters
Scheduling > Courses > Sections > Section Student Detail > WBL Partner

SectionStudentDetail.wblPartner

Scheduling > Courses > Course > WBL Partner

Course.transcriptField1
WBL SectorReports the WBL Sector code.

The value reports first from the WBL Sector field on the Section Student Detail Editor on the Course Section. When that field is not populated, the value reports from the Course Information editor.

Alphanumeric, 20 characters
Scheduling > Courses > Sections > Section Student Detail > WBL Sector

SectionStudentDetail.wblSector

Scheduling > Courses > Course > WBL Sector

Course.vocationalCode
WBL TypeReports the selection WBL Type code.

The value reports first from the WBL Sector field on the Section Student Detail Editor on the Course Section. When that field is not populated, the value reports from the Course Information editor.

Alphanumeric, 20 characters
Scheduling > Courses > Sections > Section Student Detail > WBL Type

SectionStudentDetail.wblCourseType

Scheduling > Courses > Course > WBL Type

Course.wblCourseType
WBL HoursReports the number of work-based learning hours.

The value reports first from the WBL Hours field on the Section Student Detail Editor on the Course Section. When that field is not populated, the value reports from the Course Information editor.

Time field
Scheduling > Courses > Sections > Section Student Detail > WBL Hours

SectionStudentDetail.wblHours

Scheduling > Courses > Course > WBL Hours

Course.instructionalTime
WBL Hours PaidReports the number of WBL hours for which the student receives compensation.

The value reports first from the WBL Hours Paid field on the Section Student Detail Editor on the Course Section.

Numeric, 6 digits
Scheduling > Courses > Sections > Section Student Detail > WBL Hours Paid

SectionStudentDetail.wblHoursPaid