Evaluation (Nebraska)
Last Modified on 07/24/2024 2:16 pm CDT
Tool Search: Special Ed Documents
Evaluations document the student's educational needs and determine eligibility for special education. This document describes each editor, each field on the editor, any special considerations, and instructions for using the editor and fields.
An evaluation must be created whether or not the student is determined to have a disability. The school district gives the student's parents a copy of the evaluation summary report, including the eligibility documentation.
The current print format is the NE ESR 2024. Print formats are managed with the Special Ed Eval Types setup tool.
screenshot
Editor Home
The Editor Home lists the editors available, their status, and Modification and Completion information.
| Header | Description |
|---|
| Name | The name of the editor. |
| Status | The state of the editor. Statuses can be: - In Progress indicates a user has entered and saved data in that editor.
- Not Started is the default status for all editors.
- Complete indicates a user has clicked the Complete button on the editor, and the editor is read-only. This does not lock the editor from further editing but indicates the user considers the editor finished.
- Not Needed indicates a user has clicked the Not Needed button on the editor. This is usually done for editors that do not apply to the student.
The following statuses are only available for certain state-specific documents: |
| Modified By | The date and the user by whom the editor was last edited. |
| Completed By | The date and the user who clicked the Complete button for that editor. |
General Information
The following table lists the actions available for the editors. When resizing the window, certain buttons are condensed into a single Action button.
| Button | Description |
|---|
| Save | Different editors have different save options. Click the arrow next to the Save & Stay button to view all saving options for any given editor. - Save captures progress and navigates the user to the Editor Home or to the List Screen for List editors. See the Editor Types section for additional information.
- Save & Stay captures progress and keeps the user on the current editor. This save button is the default save option and is usually found within the detail screen or list editors, such as Goals and Objectives.
- Save & Next captures progress and navigates the user to the next editor.
- Save & New captures progress and creates a new record. This save button is usually found within the detail screen of a list editor, such as Goals and Objectives. See the Editor Type section for additional information.
|
| Refresh | Retrieves a new copy of data from the student's record. This includes enrollment, student, parent/guardian, and team member information. This also returns any accidentally deleted records. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.
A side panel displays a listing of all the student's applicable enrollment records. See the Enrollments tool documentation for additional information. |
| Cancel | Navigates the user to the Editor Home screen or the List Screen for List editors. |
Status | Changes the status of the editor. - Complete indicates the editor is finished. This makes the editor read-only. However, this does not lock the editor from further editing. The user must click In Progress to further edit after an editor is marked Complete.
- Not Needed indicates the editor does not apply to the student's plan or evaluation. This makes the editor read-only. However, this does not lock the editor from further editing. Click the In Progress button to further edit after an editor is marked Not Needed.
- In Progress only displays when the editor is in the Complete or Not Needed status and allows additional edits to be made.
The following status is only available for the Nevada IEP: |
| Print | Prints the entire document. |
| Editors | Opens a side panel listing all the available editors and their status. Select an editor from this list to navigate to that editor or click Close to collapse the side panel. |
| Previous | Navigates the user to the previous editor. |
| Next | Navigates the user to the next editor. |
Editor Types
There are two types of editors available: List or Basic editors. When navigating to a Basic editor, the list of fields within the editor is displayed. List editors display a list of all records within that editor. Clicking an existing record or the New button opens the detail view for an individual record.
Editor Lock Out and Release Logic
Only one user at a time can actively work on an editor. A person with a padlock icon (
) displays in the Editors side panel, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).
Editors that are currently being edited are read-only for all other users. The name of the person working on the editor displays in the header.
To release an editor, the user must:
- navigate to the next editor by clicking Save and Next or the Editors button and selecting the next editor from the side panel.
- click the Cancel button to return to the Editor Home screen.
- log out of the Campus application.
- navigate to a different tool in the Campus application.
Editors are automatically released when the in-application timeout limit has been exceeded. This is a back-end process and is usually around 30-60 minutes.
Template Banks
Certain fields within several editors have an Add Template icon that displays next to their name. Clicking this button displays a side panel with the available library of predetermined text for that field. Template Banks are managed in System Administration.
Template Bank Side PanelClick the plus (+) icons next to the category to view the available template values.
Expanded Category and Values SelectedTemplate Bank Categories display on the left and the selected text displays on the right. Click the Add button to add the template value. This adds the template to the queue of values on the right. The red X removes selected templates while the sequence field can be used to reorder the templates. Another option is to use the up and down arrows next to the sequence field to reorder values.
Click Cancel to go back to the document. The Clear Selected Template(s) button removes all selected template values from the right selection screen.
Once selections are finalized, click the Insert Selected Template(s) button to add the values to the field within the document in the selected order. Template values are separated by carriage returns.
Example Template Bank Selections in the Document
Text Editors
Images should not be inserted into text fields.
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Editors
Evaluation Information
The Evaluation Information editor provides basic information regarding the evaluation.
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| Field | Description | Validation |
|---|
Evaluation Date
Required | The day the evaluation team met. | This populates with the day the Evaluation document is created. |
Evaluation Type
Required | The type of evaluation. Options include: | N/A |
Consent Date
Required | The day the school received consent to evaluate the student. | N/A |
| Entry Date | The day the student entered the district?
The day the student entered special education services? | N/A |
| Part C Evaluation | Indicates this is a Part C Evaluation. | When marked, the Current Assessments Part C editor becomes available.
When Part B Evaluation is marked, the Current Assessments Part C editor is placed in a Not Needed status. |
| Part B Evaluation | Indicates this is a Part B Evaluation. | When marked, the Current Assessments Part B editor becomes available.
When Part C Evaluation is marked, the Current Assessments Part C editor is placed in a Not Needed status. |
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Student Information
The Student Information editor pulls demographic information regarding the student. This is a read-only editor.
The Refresh button retrieves a fresh copy of data from the student's record.
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Field Name | Description | Database and UI Location (when Refreshed is clicked) |
|---|
Last Name | The student's last name. | Demographics > Last Name identity.lastName |
| First Name | The student's first name. | Demographics > First Name
identity.firstName |
| Middle Name | The student's middle name. | Demographics > Middle Name
identity.middleName |
| Suffix | The student's suffix. | Demographics > Suffix Name
identity.suffix |
| Age | The student's age. | Demographics > Birth Date (calculated)
identity.birthDate (calculated) |
| Birthdate | The student's birthdate. | Demographics > Birth Date
identity.birthDate |
| Gender | The student's gender. | Demographics > Gender
identity.gender |
| Address | The student's address. | Households > Address Info
address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip |
| Home Phone | The student's home phone number. | Households Information > Phone Number |
| Student Number | The student's ID number. | Enrollment > Student Number
identity.studentNumber |
| Student Primary Language | The language the student primarily speaks. | Demographics > Home Primary Language
identity.homePrimaryLanguage |
| Medicaid Number | The student Medicaid number. | N/A |
| Case Manager Information |
| Name | The first and last name of the team member. | Student Information > Special Ed Team Members |
| Title | The role of the team member. | Student Information > Special Ed Team Members |
| Phone | The phone number of the team member. | Student Information > Special Ed Team Members |
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Parent/Guardian Information
The Parent/Guardian Information editor pulls the contact information of the student's parent/guardian(s).
The Refresh button retrieves a fresh copy of data from the parent/guardian's record.
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| Field | Description |
|---|
| Print Sequence | The order in which the parent/guardian displays. |
| Name | The name of the parent/guardian. |
| Address | The address of the parent/guardian. |
| Home Phone | The parent/guardian's home phone. |
| Work Phone | The parent/guardian's work phone. |
| Cell Phone | The parent/guardian's cell phone. |
| Email | The parent/guardian's email. |
| Home Primary Language | The language the parent/guardian speaks at home. |
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Enrollment Information
The Enrollment Information editor pulls in district and school information where the student is enrolled. This editor also documents the student's disability(ies).
Users must click Refresh to place the editor in a Complete status.
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| Field | Description | Validation |
|---|
| School of Attendance | The name of the school where the student attends. | This pulls in from the selected Enrollment record when users click Refresh. |
| School Phone | The phone number of the school. | This pulls in from the selected Enrollment record when users click Refresh and cannot be modified. |
| School Year | The school year tied to the student's enrollment. | This pulls in from the selected Enrollment record when users click Refresh and cannot be modified. |
| Grade | The student's grade. | This pulls in from the selected Enrollment record when users click Refresh and cannot be modified.
Database Location: enrollment.grade |
| District Information |
| District Number | The district number associated with the Enrolled school. | District Information > State District Number |
| District Name | The district name associated with the Enrolled school. | District Information > Name |
| District Address | The district address associated with the Enrolled school. | District Information > Address |
| District Phone | The district phone number associated with the Enrolled school. | District Information > Phone |
| District SPED Address | The district special education address associated with the Enrolled school. | District Information > SPED Address |
| District SPED Phone | The district special ed phone number associated with the Enrolled school. | District Information > SPED Phone |
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Parent and Background Information
The Parent and Background Information editor documents the reason the student was referred for special education.
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Current Assessments - Part B
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Current Assessment Part B List Screen
| Column Name | Description |
|---|
| Padlock Icon | Indicates the person currently editing the record. |
| Assessment Area | The area assessed. |
| Results of Evaluation | The first 100 characters of the evaluation results. |
| Date of Assessment | The day the student was assessed. |
Current Assessment Part B Detail Screen
Select an existing record or click New to open the detail screen.
| Field | Description | Validation |
|---|
Area to be evaluated
Required | Options include:- Intellectual Information
- Academic Information
- Communication Information
- Functional Information
- Health Information
- Social Information
- Transition Information
| N/A |
| Date of Assessment | The day the student was assessed. | N/A |
| Result of Evaluation | The evaluation results. | This field is limited to 8000 characters.
The Template Bank associated with this field is named NE Eval Result of Evaluation. |
| Needs | A description of the student's needs. | This field is limited to 8000 characters. |
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Current Assessment - PartC
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Current Assessment Part C List Screen
| Column Name | Description |
|---|
| Padlock Icon | Indicates the person currently editing the record. |
| Assessment Area | The area assessed. |
| Results of Evaluation | The first 100 characters of the evaluation results. |
| Date of Assessment | The day the student was assessed. |
Current Assessment Part C Detail Screen
Select an existing record or click New to open the detail screen.
| Field | Description | Validation |
|---|
Area to be evaluated
Required | Options include:- Adaptive/Self-Help Development
- Cognitive Development
- Physical Development
- Sensory/Health/Physical Status
- Social and Emotional Development
- Speech and Language
| N/A |
| Date of Assessment | The day the student was assessed. | N/A |
| Result of Evaluation | The evaluation results. | This field is limited to 8000 characters.
The Template Bank associated with this field is named NE Eval Result of Evaluation. |
| Needs | A description of the student's needs. | This field is limited to 8000 characters. |
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Observations
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Interpretation of Results
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Results and Eligibility
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| Field | Description | Validation |
|---|
A. Does not meet eligibility for the following reason(s)
| Options include:- Does not have a disability
- Does not demonstrate need for special education service at this time
- Learning difficulty is due to a lack of instruction in reading, math or limited English proficiency
- No longer qualifies for special education services
- No longer eligible under developmental delay criteria and does not meet other eligibility criteria
| Only section A OR B options can be selected.
Multiple options can be selected. |
| B. Does meet eligibility for the following reason(s) | Options include:- Meets entrance criteria for the disability(ies) indicated below (initial evaluation)
- Continues to have a disability and demonstrate a need for special education service (reevaluation)
- The student qualifies through a team override decision for the following disability(ies)
| Only section A OR B options can be selected.
Multiple options can be selected. |
| Select all disabilities that apply | Options include:- Autism
- Behavior Disorder
- Blind
- Deafness
- Deaf-blindness
- Developmental Delay
- Hard of Hearing
- Hearing Impaired
- Legally Blind
- Mental Handicap
- Multiple Impairments
- Orthopedic Impairment
- Other Health Disabilities
- Partial Sighted
- Specific Learning Disabilities
- Speech/Language Impairment
- Traumatic Brain Injury
- Visual Impairment
| Multiple options can be selected. |
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) displays in the Editors side panel, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).
Template Bank Side PanelClick the plus (+) icons next to the category to view the available template values.
Expanded Category and Values SelectedTemplate Bank Categories display on the left and the selected text displays on the right. Click the Add button to add the template value. This adds the template to the queue of values on the right. The red X removes selected templates while the sequence field can be used to reorder the templates. Another option is to use the up and down arrows next to the sequence field to reorder values. 
Example Template Bank Selections in the Document