Tool Search: Special Ed Documents
Evaluations document the student's educational needs and determine eligibility for special education. This document describes each editor, each field on the editor, any special considerations, and instructions for using the editor and fields.
An evaluation must be created whether or not the student is determined to have a disability. The school district gives the student's parents a copy of the evaluation summary report, including the eligibility documentation.
The current print format is the NE ESR 2024. Print formats are managed with the Special Ed Eval Types setup tool.
Editor HomeEditor Home
The Editor Home lists the editors available, their status, and Modification and Completion information.
| Header | Description |
|---|---|
| Name | The name of the editor. |
| Status | The state of the editor. Statuses can be:
The following statuses are only available for certain state-specific documents:
|
| Modified By | The date and the user by whom the editor was last edited. |
| Completed By | The date and the user who clicked the Complete button for that editor. |
General Information
The following table lists the actions available for the editors. When resizing the window, certain buttons are condensed into a single Action button.
| Button | Description |
|---|---|
| Save | Different editors have different save options. Click the arrow next to the Save & Stay button to view all saving options for any given editor.
|
| Refresh | Retrieves a new copy of data from the student's record. This includes enrollment, student, parent/guardian, and team member information. This also returns any accidentally deleted records. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes. A side panel displays a listing of all the student's applicable enrollment records. See the Enrollments tool documentation for additional information. |
| Cancel | Navigates the user to the Editor Home screen or the List Screen for List editors. |
Status | Changes the status of the editor.
The following status is only available for the Nevada IEP:
|
Prints the entire document. | |
| Editors | Opens a side panel listing all the available editors and their status. Select an editor from this list to navigate to that editor or click Close to collapse the side panel. |
| Previous | Navigates the user to the previous editor. |
| Next | Navigates the user to the next editor. |
Editor Types
There are two types of editors available: List or Basic editors. When navigating to a Basic editor, the list of fields within the editor is displayed. List editors display a list of all records within that editor. Clicking an existing record or the New button opens the detail view for an individual record.
Editor Lock Out and Release Logic
Only one user at a time can actively work on an editor. A person with a padlock icon (
) displays in the Editors side panel, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).
Editors that are currently being edited are read-only for all other users. The name of the person working on the editor displays in the header.
To release an editor, the user must:
- navigate to the next editor by clicking Save and Next or the Editors button and selecting the next editor from the side panel.
- click the Cancel button to return to the Editor Home screen.
- log out of the Campus application.
- navigate to a different tool in the Campus application.
Editors are automatically released when the in-application timeout limit has been exceeded. This is a back-end process and is usually around 30-60 minutes.
Template Banks
Certain fields within several editors have an Add Template icon that displays next to their name. Clicking this button displays a side panel with the available library of predetermined text for that field. Template Banks are managed in System Administration.
Template Bank Side PanelClick the plus (+) icons next to the category to view the available template values.
Expanded Category and Values SelectedTemplate Bank Categories display on the left and the selected text displays on the right. Click the Add button to add the template value. This adds the template to the queue of values on the right. The red X removes selected templates while the sequence field can be used to reorder the templates. Another option is to use the up and down arrows next to the sequence field to reorder values.
Click Cancel to go back to the document. The Clear Selected Template(s) button removes all selected template values from the right selection screen.
Once selections are finalized, click the Insert Selected Template(s) button to add the values to the field within the document in the selected order. Template values are separated by carriage returns.
Example Template Bank Selections in the Document
Text Editors
Images should not be inserted into text fields.
Editors
Evaluation Information
The Evaluation Information editor provides basic information regarding the evaluation. Marking the Part C or Part B checkbox makes certain editors Not Needed.
Evaluation Information Editor
Student Information
The Student Information editor pulls demographic information regarding the student. This is a read-only editor.
The Refresh button retrieves a fresh copy of data from the student's record.
Student Information Editor
Parent/Guardian Information
The Parent/Guardian Information editor pulls the contact information of the student's parent/guardian(s).
The Refresh button retrieves a fresh copy of data from the parent/guardian's record.
Parent/Guardian Information Editor
Enrollment Information
The Enrollment Information editor pulls in district and school information where the student is enrolled. This editor also documents the student's disability(ies).
Users must click Refresh to place the editor in a Complete status.
Enrollment Information Editor
Parent and Background Information
The Parent and Background Information editor documents the reason the student was referred for special education.
Parent and Background Information EditorCurrent Assessment - Part C
The Current Assessments Part C editor documents the area assessed and the results of the student's evaluation.
Current Assessments - Part C List Screen
Current Assessment Part C List Screen
| Column Name | Description |
|---|---|
| Padlock Icon | Indicates the person currently editing the record. |
| Assessment Area | The area assessed. |
| Results of Evaluation | The first 100 characters of the evaluation results. |
| Date of Assessment | The day the student was assessed. |
Current Assessment Part C Detail Screen
Select an existing record or click New to open the detail screen.
Current Assessments - Part C Detail Screen| Field | Description | Validation |
|---|---|---|
| Area to be evaluated Required | The evaluated area. Options include:
| N/A |
| Date of Assessment | The day the student was assessed. | N/A |
| Result of Evaluation | The evaluation results. | This field is limited to 8000 characters. The Template Bank associated with this field is named NE Eval Result of Evaluation. |
| Needs | A description of the student's needs. | This field is limited to 8000 characters. |
Current Assessments - Part B
The Current Assessments Part B editor documents the area assessed and the results of the student's evaluation.
Current Assessments - Part B List Screen
Current Assessment Part B List Screen
| Column Name | Description |
|---|---|
| Padlock Icon | Indicates the person currently editing the record. |
| Assessment Area | The area assessed. |
| Results of Evaluation | The first 100 characters of the evaluation results. |
| Date of Assessment | The day the student was assessed. |
Current Assessment Part B Detail Screen
Select an existing record or click New to open the detail screen.
Current Assessments - Part B Detail Screen| Field | Description | Validation |
|---|---|---|
| Area to be evaluated Required | The evaluated area. Options include:
| N/A |
| Date of Assessment | The day the student was assessed. | N/A |
| Result of Evaluation | The evaluation results. | This field is limited to 8000 characters. The Template Bank associated with this field is named NE Eval Result of Evaluation. |
| Needs | A description of the student's needs. | This field is limited to 8000 characters. |
Classroom Observations
The Classroom Observations editor documents any classroom observations. The only field on this editor is the Classroom Observations text field, which is limited to 8000 characters. This field is associated with a Special Ed Template Bank.
Classroom Observations EditorInterpretation of Results
The Interpretation of Results editor documents the interpretation and summary of the observation data. The only field on this editor is the Classroom Observations text field, which is limited to 8000 characters. This field is associated with a Special Ed Template Bank called NE Eval 24 Interpretation.
Interpretation and Summary of Results EditorResults and Eligibility
The Results of Eligibility editor documents the overall evaluation results and the student's eligibility for special education services.
Results and Eligibility Editor
