Path: Student Information > General > Enrollments
State level State Edition users can view and print enrollment information recorded for students in their state's districts. These include both enrollment records created as part of normal district enrollment processes and manually created records that districts enter to capture non-standard enrollments, for example when a student received education while residing in a facility or for certain out-of-state enrollments.
Enrollments
When accessing the Enrollments tool, users are prompted to conduct a student search and choose which student's records to display.
State Edition users can:
- Enter a new enrollment for a student.
- Print a report of a student's enrollments.
- View and edit individual enrollment records for a student.
State Edition users CAN NOT enter a new Enrollment History for a student.
Enrollment editor
The Enrollment Editor displays all of a student's enrollment records. This display is not dependent on the year, school, or calendar selected in the context switcher. As enrollment records are synchronized between districts and the state, this list may become very large for some students.
To limit the records being displayed, filter by:
- All Enrollments (enrollments entered as part of the district's standard enrollment process, plus enrollments manually entered to capture historical non-standard enrollments)
- General Enrollments (ONLY enrollments entered as part of a district's standard enrollment process)
- Enrollment History enrollments (ONLY manually entered enrollments that capture historical enrollments not part of a district's normal enrollment process, indicated by the word "history")
Print enrollment information
- Select the Print button.
- Choose one of the following:
- District Grade Level Code: Prints all the student's enrollments. applies the district's grade level code
- District Grade Level Code (Exclude History Enrollments): Excludes manually entered enrollment history records, applies district's grade level code.
- State Grade Level Code: Prints all the student's enrollments, applies the state's grade level code.
- State Grade Level Code (Exclude History Enrollments): Excludes manually entered enrollment history records, applies district's grade level code.
- Select Generate Report to generate the report, or click the X in the upper right corner of the dialog box to exit without printing.
