The Scanning toolset is part of the Campus Workflow Suite.

Tool Search: Scanner Settings

System administrators can manage scanning preferences with the Scanner Settings tool. Click Save to apply changes.

School Wide Scanner Settings

The following settings are available when a school is selected in the toolbar.

Classroom Attendance

See Also: Classroom Attendance Kiosk

Image of the Classroom Attendance and Mini-terminals Settings Classroom Attendance Settings

Field	Description
Tardy Threshold (minutes)	The number of minutes after the period start time when the student will be considered tardy. This field is required.
Absence Threshold (minutes)	The number of minutes after the period start time when the student is considered absent. This field is required.
Auto Submit Threshold (minutes)	The Auto Submit Threshold determines how many minutes after the Tardy threshold to start submitting attendance to the front office.

Example:

Student A scans into class during Passing Time and is marked as Present.
Student B scans into class just after the start of the period and is marked as Present.
Student C scans into class and is marked as Tardy Unknown since they scanned in after the Tardy Threshold.
The Attendance for Students A, B, and C will not be recorded or viewable in Infinite Campus until the Auto Submit Threshold is reached.
- Do note that due to this delay, the time on the Scan History Report and the time stamp on when the attendance was actually written to Infinite Campus may differ.
- This delay has no impact on whether the students will be marked Tardy Unknown/Absent Unknown.
After the Auto Submit Threshold has been reached, attendance will begin syncing every 1 minute.
- This is denoted by the blue lines.
- Any student rostered in class who has not scanned in when Auto Submission begins will be marked as Absent Unknown.
  - In the above example, Students D and E would have been marked Absent Unknown
- If a student was previously marked Absent Unknown by Auto Submission and scanned in prior to the Absence Threshold, their Absence Unknown will be changed to a Tardy Unknown.
  - Student D is a great example of this.
Student D was marked Absent Unknown at the time of the Auto Submission. After they scan into class, they will be marked as Tardy Unknown since they scanned in after the Tardy Threshold, but before the Absence Threshold. Their attendance is updated the next minute when the scanner syncs attendance.
Student E was marked Absent Unknown at the time of the Auto Submission. After they scan into class, they remain marked Absent Unknown, since they scanned in after the Absence Threshold.

Alternate Identifier

Districts that use RFID tags and readers to have students scan in/out at kiosks can select to use Alternate Identifier.

Screenshot of the Enable Alternate Identifier setting. Alternate Identifier Settings

Field	Description
Enable Alternate Identifiers	Enables if the Alternate Identifier is used for scanning in or out at kiosks. Options include: Yes - If selected, only Alternate Identifiers are used. Yes w/Fallback - If selected, either Alternate Identifier or the value selected in District Wide Scanner Settings can be used to scan in/out. No - Alternate Identifiers will not be accepted at scanners.

Absence Requests

Screenshot image of the Enable Absence Requests preference.

The Absence Requests checkbox, if marked, enables parents/guardians to submit absence requests for students enrolled in the calendar selected in the Context Switcher using the Absence Request tool in Campus Parent. Students enrolled in calendars where this checkbox is not marked will not display on the parent's Absence Request tool.

Screenshot image of a sample student absence request being created in Campus Parent.

Scan Prevention

In order for Scan Prevention to work correctly with behavior resolutions, please ensure you are filling out the End Date and End Time on your behavior resolutions.

Scan Prevention gives schools the ability to configure behavior resolutions to add warnings or stop a student from scanning in if the student was not supposed to be in attendance. Stop/Warn will only look at behavior events for the currently selected calendar.

Screenshot image of Scan Prevention settings. A variety of behavior events and flags set to trigger scanner stops and warnings.

Field	Description
Type	Determines whether Behavior Resolution or Flag options populate in the Resolution/Flag drop-down column.
Resolution/Flag	The Behavior Resolution or Flag will trigger a stop or warning message to appear when a student attempts to scan in.
Action	Determines what type of message will appear when a student attempts to scan in. Three types of actions are available: Stop - A Stop message will pop-up and a warning tone will trigger, stating that the student has a scan prevention and will not be able to scan in. Warn - A Warning message will pop-up and a warning tone will trigger, stating that the student has a scan prevention, but can still be scanned in. Display - A Display message will appear as a banner, stating the student has a scan prevention, but can still be scanned in.

Stop/Warn Enabled Stations

These are the stations where Stop/Warn messages can appear for Check In/Out kiosks and custom scanners.

Station	Attend	Kiosk
Nurse	No	No
Counseling	No	No
Hall Monitor	No	N/A
Check In/Out	Yes	N/A
Check In/Out Kiosk	N/A	Yes (Stop ONLY)
Custom Scanners	Yes	Yes (Stop ONLY)

Check In/Out Kiosk

Field	Description
Check In Grace Period (Minutes Prior)	The Grace Period works in conjunction with parent-entered absence requests. If a parent entered a late arrival request, and the student scans in within the grace period and selects a button linked to to the same excuse the parent entered, the scan in/out is matched up with the request and no other processing is needed. A hall pass is printed if selected. Example: A parent entered an absence request for a student with the excuse "APPT: Appointment" The parent selected an arrival time of 9:15am. The Grace Period is set for 15 minutes before/after. If the student scans in between 9 and 9:30 am and selects a button where APPT: Appointment is selected as the excuse, the scan in is matched with the parent request and is considered complete.
Check In Grace Period (Minutes After)
Request Processing	If checked, student scan in/outs are sent to Absence Request Processing to be processed by an attendance clerk.
Notify Parent/Guardian	If checked, parents receive a notification and will need to confirm the attendance request in Absence Request (Campus Parent)
Print Pass	If enabled, students will receive both a printed physical hall pass and a digital hall pass. To set up scanning printers, follow the instructions on Scanning Administration and Tool Rights.
Available For	Defines if the button is available for Check In, Check Out, or Either.
Sequence	The sequence the buttons will display on screen.
Button Label	Text label on buttons for students to select.
Excuse	Excuse code recorded when the student selects the button. Excuse options are defined as part of Absence Request processing and may be different from attendance codes. Excuse options are created and modified as the Absence Request option in the Attribute Dictionary.

Additional Settings for Scanners

Additional fields can appear when students scan into standard or custom rooms based on an ad-hoc filter that is selected for that room. Fields on the selected ad-hoc filter will be displayed alongside the student's name, grade, and picture. The selected filter is not used to determine if a student can scan into a location.

Screenshot of additional settings for scanners

Field	Description
Type	The type of room, either Standard or Custom, that can have an ad-hoc information added to it.
Name	The name of the room where ad-hoc filter will be applied.
Style	How the ad-hoc information will be displayed when scanned in.
Ad Hoc Filter	The information defined on the ad-hoc filter will display with the student information when they scan in. Note: If a user does not have rights to the filter configured for a scanner, the field will display, "You do not have rights to the filter." When scanning in a student, a Rights Error will appear stating "You do not have rights to the filter configured for this tool."
Hall Pass	Create a physical and/or digital hall pass when signing in, signing out, for both, or never. In - A hall pass is created when they are signing in. Out - A hall pass is created when they are signing out. Both - A hall pass is created when they are signing in and out. Never - A hall pass is never created. A printer must be set up for physical hall passes. To set up scanning printers, follow the instructions on Scanning Administration and Tool Rights.
Attendance Excuse	This is the default excuse code given to students when they scan into the scanner. The list of codes you can select from is determined by the scanner you are working with: Check In/Out and Hall Monitor You are able to select any absent or tardy attendance code. No present or early dismissal codes are available. All other scanners where attendance is available: You are able to select any present code. If you choose "No Attendance" is selected, then no attendance will be written.
Receipt Comments	Comment that appears when someone successfully scans in/out.

Lunch Config

This setting is only used for the Classroom Attendance Kiosk.

Example of Ignore lunch minutes in calculations checkbox - not marked

Screenshot image of Lunch Confiug scanner option with Ignore Lunch minutes checked.

Example of Ignore lunch minutes in calculations checkbox - marked

Field	Description
Ignore lunch minutes in calculations	When this option is checked, Campus will disregard any minutes allocated to lunch periods in Scheduling & Courses > Calendar Setup > Period Setup. Student check-ins for classes are expected to occur promptly at the start of the period and the Tardy and Absence Thresholds will be calculated based on the Start of the Period. When left unchecked, Campus will display all configured lunches in the calendar under Scheduling > Lunch or Scheduling and Courses > Build Schedules > Lunch Setup. Once lunches are created, they also need to navigate to the course/section and select which lunch that section goes to.
Lunch at Beginning or End of Period	Allows you to identify whether lunch is at the beginning or the end of the period. This will determine where the Tardy and Absence Thresholds will be. Please see the example below explaining how the setting works. This field only displays when the Ignore lunch minutes in calculations checkbox is not marked.

Field

Description

Ignore lunch minutes in calculations

When this option is checked, Campus will disregard any minutes allocated to lunch periods in Scheduling & Courses > Calendar Setup > Period Setup. Student check-ins for classes are expected to occur promptly at the start of the period and the Tardy and Absence Thresholds will be calculated based on the Start of the Period.

When left unchecked, Campus will display all configured lunches in the calendar under Scheduling > Lunch or Scheduling and Courses > Build Schedules > Lunch Setup.

Once lunches are created, they also need to navigate to the course/section and select which lunch that section goes to.

Lunch at Beginning or End of Period

Allows you to identify whether lunch is at the beginning or the end of the period. This will determine where the Tardy and Absence Thresholds will be. Please see the example below explaining how the setting works.

This field only displays when the Ignore lunch minutes in calculations checkbox is not marked.

Lunch Config Example

Screenshot of visual example of lunch configuration

District Wide Scanner Settings

The District Wide Scanner Settings are available when All Calendars is selected in the toolbar.

Student Barcodes

Screenshot image of district-wide scanner settings, setting which value is used for the barcode.

Field	Description
Expected Student Identifier in Scanner Tools	Changes the barcode student identifier in the Scanning toolset to either the Student Number, Person ID, or the State ID.

Districts can add, edit, and modify their excuse codes from the Absence Request: Excuse Code Settings. The codes will appear under More > Absence Request in the Campus Parent portal.

Screenshot of absence request excuse code settings

Field	Description
Show Inactive Excuse Codes	Toggle On to show all excuse codes or toggle Off to only see active excuse codes.
Excuse Code	The internal code for the excuse.
Excuse Name	The name of the excuse that parents will see on the portal when filling out their absence request.
Sequence	The order excuses will appear in the Excuse field.
Required	Indicates whether a document upload is required when selecting the excuse. If this is unchecked, the document upload button will still appear, but it will not be required. Parents are only allowed to upload one document per request. This means that if the absence request has three students, all three students will have the same document attached to their absence request, even if it does not pertain to them. The uploaded document will only be viewable and live on the Absence Request itself. It will not be viewable in Person Documents or elsewhere in Infinite Campus.
Active	If checked, the excuse is available for users to select. If unchecked, it is not available for users to select.
Delete	Remove the excuse from the Absence Request: Excuse Code Settings. Excuse Codes cannot be deleted if they are associated with an Absence Request record or with a Check In/Out Kiosk button. These codes are denoted by a lock icon instead of a trashcan.

Scanner Settings