The Scanning toolset is part of the Campus Workflow Suite.
Tool Search: Scanner Settings
System administrators can manage scanning preferences with the Scanner Settings tool. Click Save to apply changes.
School Wide Scanner Settings
The following settings are available when a school is selected in the toolbar.
Classroom Attendance
See Also: Classroom Attendance Kiosk
Field | Description |
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Tardy Threshold (minutes) | The number of minutes after the period start time when the student will be considered tardy. |
Absence Threshold (minutes) | The number of minutes after the period start time when the student is considered absent.
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Auto Submit Threshold (minutes) | The minimum number of minutes after the Tardy Threshold that attendance for a period will be eligible for processing. |
Alternate Identifier
See Also: Mass Assign Alternate IDs, Alternate ID Lookup
Districts that use RFID tags and readers to have students scan in/out at kiosks can select to use Alternate Identifier.
Field | Description |
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Enable Alternate Identifiers | Enables if the Alternate Identifier is used for scanning in or out at kiosks. Options include:
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Absence Requests
The Absence Requests checkbox, if marked, enables parents/guardians to submit absence requests for students enrolled in the calendar selected in the Context Switcher using the Absence Request tool in Campus Parent. Students enrolled in calendars where this checkbox is not marked will not display on the parent's Absence Request tool.
Scan Prevention
Scan Prevention gives schools the ability to configure behavior resolutions to add warnings or stop a student from scanning in if the student was not supposed to be in attendance. Stop/Warn will only look at behavior events for the currently selected calendar.
Field | Description |
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Type | Determines whether Behavior Resolution or Flag options populate in the Resolution/Flag drop-down column. |
Resolution/Flag | The Behavior Resolution or Flag will trigger a stop or warning message to appear when a student attempts to scan in. |
Action | Determines what type of message will appear when a student attempts to scan in. Three types of actions are available:
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Stop/Warn Enabled Stations
These are the stations where Stop/Warn messages can appear for Check In/Out kiosks and custom scanners.
Station | Attend | Kiosk |
Nurse | No | No |
Counseling | No | No |
Hall Monitor | No | N/A |
Check In/Out | Yes | N/A |
Check In/Out Kiosk | N/A | Yes (Stop ONLY) |
Custom Scanners | Yes | Yes (Stop ONLY) |
Check In/Out Kiosk
See Also: Check In/Out Kiosk
Check In/Out Kiosk is designed to be used by students (not attended by staff) to check in/out. After scanning in and selecting check in/out, students select a button for the reason. Options set for each button determines how the event is processed.
Field | Description |
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Check In Grace Period (Minutes Prior) | The Grace Period works in conjunction with parent-entered absence requests. If a parent entered a late arrival request, and the student scans in within the grace period and selects a button linked to to the same excuse the parent entered, the scan in/out is matched up with the request and no other processing is needed. A hall pass is printed if selected. Example: A parent entered an absence request for a student with the excuse "APPT: Appointment" The parent selected an arrival time of 9:15am. The Grace Period is set for 15 minutes before/after. If the student scans in between 9 and 9:30 am and selects a button where APPT: Appointment is selected as the excuse, the scan in is matched with the parent request and is considered complete. |
Check In Grace Period (Minutes After) | |
Request Processing | If checked, student scan in/outs are sent to Absence Request Processing to be processed by an attendance clerk. |
Notify Parent/Guardian | If checked, parents receive a notification and will need to confirm the attendance request in Absence Request (Campus Parent) |
Print Pass | If checked, a hall pass will print for the student. Scanning printers need to be set up following the instructions found on Scanning Administration and Tool Rights. |
Available For | Defines if the button is available for Check In, Check Out, or Either. |
Sequence | The sequence the buttons will display on screen. |
Button Label | Text label on buttons for students to select. |
Excuse | Excuse code recorded when the student selects the button. Excuse options are defined as part of Absence Request processing and may be different from attendance codes. Excuse options are created and modified as the Absence Request option in the Attribute Dictionary. |
Additional Settings for Scanners
Additional fields can appear when students scan into standard or custom rooms based on an ad-hoc filter that is selected for that room. Fields on the selected ad-hoc filter will be displayed alongside the student's name, grade, and picture. The selected filter is not used to determine if a student can scan into a location.
Field | Description |
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Type | The type of room, either Standard or Custom, that can have an ad-hoc information added to it. |
Name | The name of the room where ad-hoc filter will be applied. |
Style | How the ad-hoc information will be displayed when scanned in. |
Ad Hoc Filter | The information defined on the ad-hoc filter will display with the student information when they scan in. Note: If a user does not have rights to the filter configured for a scanner, the field will display, "You do not have rights to the filter." When scanning in a student, a Rights Error will appear stating "You do not have rights to the filter configured for this tool." |
Hall Pass | Create a physical and/or digital hall pass when checking in, checking out, for both, or never.
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Write Attendance | When checked, this adds a Present code to the course when a student to scans into the location. |
Attendance Excuse | Allows for students to be assigned the selected attendance code when they scan into a Custom location. |
Lunch Config
Field | Description |
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Ignore lunch minutes in calculations | When this option is checked, Campus will disregard any minutes allocated to lunch periods in Scheduling & Courses > Calendar Setup > Period Setup. Student check-ins for classes are expected to occur promptly at the commencement of each period, mirroring the standard procedure for other periods throughout the day. When left unchecked, Campus will display all configured lunches in the calendar under Scheduling > Lunch or Scheduling and Courses > Build Schedules > Lunch Setup. Once lunches are created in the core area, listed above, they also need to navigate to the course/section and select which lunch that section goes to. |
Lunch at Beginning or End of Period | Allows you to identify whether lunch minutes are at the beginning or end of the period and adjusts attendance calculations based on your selection. This field only displays when the Ignore lunch minutes in calculations checkbox is not marked. |
District Wide Scanner Settings
The District Wide Scanner Settings are available when All Calendars is selected in the toolbar.
Student Barcodes
Field | Description |
Expected Student Identifier in Scanner Tools | Changes the barcode student identifier in the Scanning toolset to either the Student Number, Person ID, or the State ID. |