As of Campus.2415, this tool was incorporated into the User Account tool. An individual's tool rights are now set up and managed in their user account.
Tool Search: Tool Rights
Tool Rights determine the level of access users have to tools throughout Infinite Campus. Rights are listed by tool and are assigned by the Campus Administrator at the school.
Only users assigned a Product Security Role may assign Tool Rights to other Campus Application users. The Product Security Role is assigned on the User Account tab.
Due to the wide range of school-specific duties and policies, this article cannot make recommendations on how to assign tool rights to particular types of users/groups. District administrators will need to determine the appropriate amount of access for each user/group based on that user/group’s needs.
Tool Rights Definitions
This article will refer to tool rights in abbreviated form (i.e., R, W, A, D, or any combination of the four). Details on the abbreviations are as follows:
A partially checked indicator 
has been added to the New Look of Infinite Campus, appearing in the RWAD checkboxes of tools/menu items where the user does not have tool rights to the tool/menu item but does have rights to tools or sub-rights contained within the tool/menu-item.
Expand the link below for an example of this indication.
Read
Read indicates the user may view the information in the applicable interface area. When only R rights are applied, the user cannot access the action bar's Save, Add, or Delete icons. Reports need only the R right for full access to viewing and generating results. In addition, R rights allow the printing of information, when applicable. Many wizards require only the R right to have complete access.
Write
Write indicates that the information on the applicable interface area may be viewed and modified by the user. When this right is applied, the Save icon in the action bar will be functional. This right allows the user to modify only existing data in the area (adding new data is controlled by the A right). This right includes the ability to modify data from a specific field.
Add
Add indicates the information on the applicable interface area may be viewed, modified and added to. When this right is applied, the New or Add icons in the action bar will be functional. This right allows the user to add new data/records.
Delete
Delete indicates the information on the applicable interface area may be deleted. When this right is applied, the Delete icon in the action bar will be functional. This right provides the ability to completely remove an existing record, including all data contained within the record. The ability to change/remove data from a field is controlled through Write. A user generally has RWA rights if he/she has D rights.
Users should assign this right with caution.
Campus Instruction Tool Rights
Compared to the RWAD rights structure for Campus Tools, rights to Campus Instruction are currently all or nothing. Each Instruction tool can have All rights for a tool or not.
User Rights Summary
To access a comprehensive view of all tool rights the user has been granted within Campus (including tool rights granted via User Groups), click the User Rights Summary button. The User Rights Summary Report will appear in a separate window (see Image 7).
You can expand tools to view additional tool rights and sub-rights. You can also hover the mouse cursor over a tool to see exactly how the user was granted rights to the tool (granted by tool rights or granted by a group).
You will only see tools for which the user has been granted access within Campus.
Identifying Sub-Rights
Sub-rights are used to control specific functions or gatekeep certain data within a tool. Sub-rights are also found under the tool it applies to and has a | to the left of the sub-right, delineating it as a sub-right.
User Tool Rights vs. User Group Rights
Campus highly recommends assigning tool rights to users through user groups. Individual users should NOT be assigned individual rights; rather, they should be made members of the user groups to which their job duties relate.
User groups should be created in sets and contain tool rights tailored to specific job duties (e.g., separate user groups for nurses, secretaries, principals, counselors, and reporting staff). User groups should also be created for specific school/year/calendar access (e.g., a user group with access to all schools/all years/all calendars, a user group with access to only Ballard High School/11-12 school year/11-12 Ballard High calendar).
Individual users should then be added to the user groups to which their duties correspond.
See the User Groups article for more information about User Group tool rights.
Example of Tool Rights
The following are examples of how tool rights affect how users are able to view and access tools throughout Campus.
Limited Tool Rights (Read Only)
Limiting a user's tool rights affects how a user is able to interact with a tool. The example below gives the user only R (Read) rights to the Student Information module. Because the user only has R (Read) rights, all of the fields within each Student Information tool is read-only and the Save, Delete, and New buttons are unable to be used.
Full Tool Rights (RWAD)
Providing RWAD tool rights to a user means the user has full access to modifying data within the tool. In the example below, a user with RWAD tool rights to the Student Information module is able to modify all data within any Student Information tool.
Compare this example with the example above for a better understanding of how users are provided different tool access based on tool rights.
Privacy Law Compliance
To ensure that unauthorized users do not violate federal FERPA and HIPPA privacy laws, unauthorized users should NOT be allowed access to certain, federally protected areas of Infinite Campus.
This is not a comprehensive list. System Administrators should use caution and follow district guidelines for what users and user groups should be given access to Federally protected data. System Administrators must specifically deny unauthorized users and user groups access to these fields; otherwise, these users may be able to access this data when pulling Ad hoc filters.
The following fields/areas of student data are federally protected:
- FRAM > Eligibility > Eligibility
- Enrollments > State Reporting > Ward of State
- Enrollments > State Reporting > Ward of State
- Enrollments > State Reporting > Homeless
- Enrollments > State Reporting > Homeless
- Enrollments > State Reporting > Migrant
- Enrollments > State Reporting > Migrant
- Enrollments > Special Ed > Service Hours
- Enrollments > Special Ed > Service Hours
- Enrollments > Special Ed > Service Hrs Percent Reported
- Enrollments > Special Ed > Service Hrs Percent Reported
- Program Participation > English Learners (EL)
- Enrollments > Enrollment History
- Enrollments > Enrollment History
- Health > Conditions
