Classic View: MT State Reporting > MT State Assessment Report
Search Term: MT State Assessment Report
The State Assessment Report returns IEP, Section 504, and EL student test accommodation data. Each student record in the report includes all accommodations per assessment as entered on an active, locked IEP or an active State Assessment Test Setting record during the date range entered on the extract editor.
Tool Rights
Classic View: System Administration > User Security > Users > Tool Rights > MT State Reporting > MT State Assessment Report
Users must have at least R(ead) tool rights and calendar rights to the calendar(s) selected in the extract editor in order to generate the report.
Reporting Population Logic
Reports one record per student Test Setting (504/EL) or per student Plan (IEP) with at least one reportable accommodation present. |
To report, students MUST be enrolled on at least one date on/between the Start Date and End Date selected on the Extract Editor. |
Students do NOT report if ALL enrollments active during the reporting range are at least one of the following:
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If a student has more than one enrollment record in different schools during the reporting range, that student returns 1 record per school. |
If a student has more than one enrollment record in the same school during the reporting range, one record returns for that School/Student. |
EL and 504 student accommodation records report from State Assessment Test Setting records that are active on at least one date on/between the Start Date and End Date selected on the Extract Editor. |
IEP student accommodation records report from locked IEPs that are active on at least one date on or between the Start Date and End Date selected on the Extract Editor.
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This report is run at the school level and is available in the District, Montana, and State Editions of Infinite Campus. |
If generated in the CSV format, the filename is defined as (Source)_(SchoolNumber)_(StartDate)-(EndDate).csv
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Generate the Report
- Enter a Start Date. Only enrollment records active on or after this date are considered for reporting.
Note: File Type is currently set to a default value of 'State Assessment Student Accommodation Report'. - Enter an End Date. Only enrollment records active on or before this date (active between the Start Date and End Date time period) are considered for reporting.
- Select the Source:
- ALL = reports accommdation data from all sources (IEP, Section 504 and EL).
- 504 = Only records from qualifying State Assessment Test Setting Records marked 504 Student are reported.
- EL = Only records from qualifying State Assessment Test Setting Records marked EL Student are reported.
- IEP = Accommodation records are reported from a student's qualifying IEP.
- Based on whether the Most Recent IEP that is active within the reporting date range or All IEPs active within the reporting date range option is selected on the extract editor.
- Select which Assessment(s) are looked at when determine which student records to report
Assessment Logic All All assessments are looked at when reporting data. ACCESS for ELLs Delimits record return to only those students with accommodations where:
- If IEP: the *Assessment field on the Plan’s State Assessment editor =
- ACCESS for ELLs or
- Alt ACCESS for ELLs
- IF EL or 504: *State Assessment field on State Assessment Test Settings tab =
- ACCESS for ELLs – Listening or
- ACCESS for ELLs – Reading or
- ACCESS for ELLs – Speaking or
- ACCESS for ELLs – Writing
ACT Delimits record return to only those students with accommodations where: - IEP: the *Assessment field on the Plan’s State Assessment editor =
- ACT
- EL or 504: the *State Assessment field on State Assessment Test Settings tab =
- ACT – English or
- ACT – Mathematics or
- ACT – Reading or
- ACT – Science or
- ACT – Writing
Smarter Balanced Delimits record return to only those students with accommodations where: - IEP: the *Assessment field on the Plan’s State Assessment editor =
- Smarter Balanced
- EL or 504: the *State Assessment field on State Assessment Test Settings tab =
- Smarter Balanced ELA-CAT (reading)
- Smarter Balanced Math – CAT
- Smarter Balanced Math – PT
Science Delimits record return to only those students with accommodations where: - IEP: the *Assessment field on the Plan’s State Assessment editor =
- Science
- Alt Science
- EL or 504: the *State Assessment field on State Assessment Test Settings tab =
- MT Science Assessment
Multi-State Alt Assessment Only IEP student accommodation records where the *Assessment field on the Plan’s State Assessment editor = Multi-State Alt Assessment (MSAA) are reported.
N/A Only IEP student accommodation records where the *Assessment field on the Plan’s State Assessment editor =N/A are reported. - If IEP: the *Assessment field on the Plan’s State Assessment editor =
- Determine if you want to Report Accommodations from All active IEPs or Report Accommodations from Most Recent IEP Only.
- Select which Grade(s) should be looked at when reporting data
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Filter reported data based on an Ad Hoc Filter (filters are created in the Filter Designer tool). - Select the File Format.
- Select which School(s) should report data. Only enrollment records within this school(s) are considered when reporting. Only schools active in the school year selected in the Campus Toolbar are available for selection.
- Click the Generate Report button to generate the report immediately or click Submit to Batch to schedule when the report should generate in the background.
Note: Use the Submit to Batch option if generating the report for a large amount of data or during peak usage time to prevent impacting system performance.
Understand Report Fields
Use the table below to understand each field on the report.
Data Element Label | Business Requirements/Rules | UI Location and Database Field |
---|---|---|
District | The reporting district's State District Number. | System Administration > Resources > District Information > District Detail > State District Number district.number |
District Name | The name of the reporting district. | System Administration > Resources > District Information > District Detail > Name district.name |
School | The reporting school's State School Number | System Administration > Resources > School Information > School Detail > State School Number school.number |
School Name | The name of the school in which the student was enrolled during the reporting range. If the student is enrolled in more than one school, a record is returned for each school. | System Administration > Resources > School Information > School Detail > Name school.name |
StudentLastName | The student's last name from their active Identity record as of report generation. | Census > People > Demographics > Person Information > Last Name identity.lastName |
StudentFirstName | The student's first name from their active Identity record as of report generation. | Census > People > Demographics > Person Information > First Name identity.firstName |
StateID | The student's State Identifier. | Census > People > Person Identifiers > Student State ID student.stateID |
Grade | The student's mapped State Grade Level code based on the Enrollment Grade selected from the student's most recent enrollment flagged as Primary (in the School reported in field 2) at the time of report generation. If a Grade is selected on the Extract Editor, Grade/EnrollStart/EnrollEnd returns from the most recent enrollment flagged as Primary where mapped State Grade Level code = Grade selected. | Student Information > General > Enrollment > Grade Calendar > Calendar > Grade Levels > State Grade Level GradeLevel.stateGrade |
EnrollStart | The Start Date from the student's most recent Enrollment flagged as Primary at the time of report generation.
| Student Information > General > Enrollment > Start Date Enrollment.startDate |
EnrollEnd | The End Date from the student's most recent Enrollment flagged as Primary at the time of report generation; else leave null/blank.
| Student Information > General > Enrollment > General > End Date Enrollment.endDate |
Source | Reports IEP if one of the following is true:
If State Assessment Test Settings:
| Student Information > Special Ed > General > IEP > Plan Outline > Statewide Assessments > With Accommodations, Alternate Student Information > General > State Assessment Test Settings > 504 Student, EL Student mtAccommodations.accommodationType mtAccommodations.particpates testAccommodations.ell testAccommodations.section504 |
PlanStart | If Special Ed, report Plan Start Date
If State Assessment Test Settings (504 or EL), reports Start Date | Student Information > Special Ed > IEP > Start Date Student Information > General > State Assessment Test Settings > *Start Date LearningPlan.planStartDate testAccommodations.startDate |
PlanEnd | If from Special Ed, reports Plan End Date
If from State Assessment Test Settings (504 or EL), reports End Date. | Student Information > Special Ed > General > IEP > *End Date Student Information > General > State Assessment Test Settings > End Date learningPlan.planEndDate testAccommodations.endDate |
PrimaryDisability | If from Special Ed, report value in Primary Disability, else leave as blank/null
| Student Information > Special Ed > General > IEP > Plan Outline > State Reported Data (6-21) > Primary Disability learningPlan.disability1 |
AlternateType | If from Special Ed; returns Participates value. If from State Assessment Test Settings (504 or EL); retures hard coded value as 'With Accommodations' for all records. | Student Information > Special Ed > General > IEP > Plan Outline > Statewide Assessments > With Accommodations mtAccommodations.participates |
Assessment | From IEP:
From 504 or EL: Based on the student's State Assessment Test Setting of record, report the test to which the Accommodation of Record reports to.
| Student Information > Special Ed > General > IEP > Plan Outline > Statewide Assessments > *Assessment Student Information > General > State Assessment Test Settings > State Assessment
mtAccommodations.testName TestAccommodations.tsAccessListening TestAccommodations.tsAccessSpeaking TestAccommodations.tsAccessReading TestAccommodations.tsActReading TestAccommodations.tsSmarterReading TestAccommodations.tsActEnglish TestAccommodations.tsAccessWriting TestAccommodations.tsActWriting TestAccommodations.tsActScience TestAccommodations.tsMtScience TestAccommodations.tsActMath TestAccommodations.tsSmarterMatCat |
ContentArea | If from Special Ed, reports Alt Accommodation Description. If from State Assessment Test Settings (504 or EL)
| Student Information > Special Ed > General > IEP > Plan Outline > Statewide Assessments > Content Area Student Information > General > State Assessment Test Settings > State Assessment
mtAccommodations. altAccommodationsDescription TestAccommodations.tsAccessListening TestAccommodations.tsAccessSpeaking TestAccommodations.tsAccessReading TestAccommodations.tsActReading TestAccommodations.tsSmarterReading TestAccommodations.tsActEnglish TestAccommodations.tsAccessWriting TestAccommodations.tsActWriting TestAccommodations.tsActScience TestAccommodations.tsMtScience TestAccommodations.tsActMath TestAccommodations.tsSmarterMatCat TestAccommodations.tsSmarterMatPT |
Accommodations | Report as a string ALL Accommodations selected from the test of record separated by an underscore _ If Special Ed – report accommodations. (may hold multiple values) If State Assessment Test Settings (504 or EL) -
Example: If "AL039: EL/504 .Assistive Devices" and "AL050: 504 .In-Person Human Reader" are selected, return as "Assistive Devices_In-Person Human Reader" Else leave null/blank. | Student Information > Special Ed > General > IEP > Plan Outline > Statewide Assessments > Support/Accommodation Student Information > General > State Assessment Test Settings > Test Settings
mtAccommodations.accommodations TestAccommodations.tsAccessListening TestAccommodations.tsAccessSpeaking TestAccommodations.tsAccessReading TestAccommodations.tsActReading TestAccommodations.tsSmarterReading TestAccommodations.tsActEnglish TestAccommodations.tsAccessWriting TestAccommodations.tsActWriting TestAccommodations.tsActScience TestAccommodations.tsMtScience TestAccommodations.tsActMath TestAccommodations.tsSmarterMatCat |