Flags can be used by Front Office or other staff to assign indicators for programs, alerts, or notices to students.
See the Flags (Student) article to learn more about how this tool is used.
Student Information > General > Flags
Related Tool Alert:
These tools are used to set up different types of student flags.
- Flags: Indicators related to general information such as contact or school groups.
- Health Conditions: Medical Conditions flagged to display when assigned to a student.
- Graduation Programs: Display when a student is assigned to a Graduation Program.
- Blended Learning: Display when a student is assigned to a Blended Learning Group
For privacy reasons, State reported, Contact, Medical and Special Education flags require additional tool rights to be assigned to the user to view, add or modify flag assignments. The Flag subrights of Contact Flags, Medical Flags, State Reporting and Special Ed need to be assigned to users who are responsible for adding these types of flags. In addition, to see the Special Education flag in the header a user must have rights to Special Education information.
Top level Flags rights override subrights. It is assumed that users with Flags tool rights may need the same level of access for one or more subrights. Users cannot be given subrights only, so consider that you may have to grant more rights than needed to users who are intended to only work with subright flags.
Using the Contact Flags subright as an example, this means:
- A user with R rights to Contact Flags who has RWAD rights at the Flags level inherits RWAD access to Contact Flags, even though only R is selected.
- It is not possible to grant a user Contact Flags rights without corresponding Flags level rights. A user with no Flags rights and RWAD Contact Flags subrights has no access to Contact Flags.
- A user with RWAD rights at the Flags level and R rights to Contact Flags inherits RWAD rights from Flags at the Contact Flags level
- It may be helpful to think of Flags subrights as additional flag types you wish users to see, with the same level of access they have for general flags.
- Full access to Student Flags requires RWAD rights to Flags and subrights.
Special Education subrights overrule State Reporting subrights. Depending on how a flag is created in the Falgs Setup tool, additional rights may need to be assigned for users who are responsible for managing flags for students. For example, a user with Read and Write rights to Flags, and Read and Write rights to State Reporting can modify flags marked as State Reported. When the same user attempts to modify a flag that is marked as State Reporting AND as Special Education, the user cannot modify that flag.
Available Tool Rights
| R | W | A | D |
|---|---|---|---|
Flags | |||
No modificaitons can be made. |
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| Contact Flags | |||
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| Medical Flags | |||
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| State Reporting | |||
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| Special Education | |||
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Suggested User Groups
Some groups may only need Read access to the information displayed in this tool.
- Counselor
- Front Office
- Health Office Staff User Group
- Health Office Administrators User Group
- Principal
- Registrars
- Special Education Administrations User Group
- Special Education Staff User Group
- Teachers
See User Groups and Suggested Roles for more information.
