Before generating the PMR, verify that the following tools and values are entered.
School Information
The State School Number is entered and meets the following requirements:
- Six digits in length, where the first three characters are the State District Number and the last three digits are a unique school identifier.
- The last three digits must be higher than 300 - 090365, 090385, etc., - or the third character is a letter - 99B378, etc.
School Information - State School Number
Calendar Information
The following fields should be populated with your district's information on the Calendar Information editor:
- Student Day (instructional minutes)
- Teacher Day (minutes)
- Whole Day Absence (minutes)
Student Day, Teacher Day, Whole Day Absence - Calendar Information
When the school operates using Tracks, the Track field on the Calendar must be set for each track. This can be left blank for schools that do not operate using tracks.
Calendar Track Field
Grade Levels
Verify that Grade Levels are configured for the selected calendar AND aligned to the correct State Grade Level Code in Grade Level Setup.
State Grade Level Code Assigned to Grade Levels
Term Setup
Enter a Term Schedule Name(s) (Trimesters, Quarters, etc.). Each term should include a Sequence, a Start Date, and an End Date.
Term Setup
Period Setup
Create Period Schedules according to your school's needs (rotating schedules, block scheduling, etc.). Ensure periods are entered with the correct sequences and names for each period in the school day.
Period Setup
Day Setup
Make sure Calendar Days have been set using the Day Reset tool, and each day in the calendar is marked correctly for Day Events, School Days, Instruction Days, and Attendance Days.
Day Setup
School Months
Create School Months according to state requirements:
- There must be a total of nine School Months in a calendar.
- School Month 1 and School Month 2 must be 20 school days in length.
- The remaining School Months can have between 16 to 26 school days in length.
Generating the PMR Reports BEFORE the end of the School Month will give incomplete calculations.
School Months
Demographics
The following demographic and person identifiers fields must be populated for students:
- Student UID
- Sex
- Race/Ethnicity
Student State ID
Student Enrollments
Students must have a primary Enrollment record in a school in the active school year AND:
- Have a Local Start Status that is mapped to a State Start Status.
- Have an Admission Status of MST1: Member - Standard Day Program or MED1: Member - Extended Day Program.
- The Year-Round Transfer Days Override may be populated for transfer students.
Student Enrollment Record
Students must be enrolled in the correct grade level.
Student Schedule
Students must have a schedule.
Student Schedule
Attendance Codes
Attendance codes need to be mapped to a State Code. When there is no State Code aligned to the Attendance Code, it does not report.
Attendance events recorded by teachers are not associated with an attendance code. The Attendance Office Staff can assign Attendance Codes to teacher-recorded attendance events using various attendance tools.
Attendance Codes
