Student Information Reports Tool Rights

Since generating a report doesn't add or change existing data, only Read rights are required. Write/Add/Delete rights, if granted, have no impact. This article contains screenshots of what the Student Information Reports look like, with summaries of what each report is used for.

To learn more about these reports and how to run them, consult the individual articles in Student Information Reports.

Screenshot of the Student Information Reports tool rights. Student Information - Reports Tool Rights

Some information, such as Social Security numbers, may not display on a report if the person generating the report doesn't have rights to view it. Users require Calendar Rights that determine the years and schools for which they can generate reports. 

Activity Eligibility Report

The Activity Eligibility Report can be used to monitor student grades and determine eligibility for participation in activities such as sports and theater.

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Screenshot of the Activity Eligibility Report. Activity Eligibility Report

Age and Grade Level Exceptions Report

The Age/Grade Level Exceptions Report identifies students enrolled in grade levels but may not be the appropriate age for that grade level, as determined by the Grade Level Age settings. Schools can generate this report to verify the enrollments into the grade level are correct for this student or determine which students need to be enrolled in a different grade level.

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Screenshot of the Age /Grade Exceptions ReportAge/Grade Level Exceptions Report

Counselor Report

TheCounselor Report prints counselor information for students. To appear in this report, the staff member must be listed as a counselor in the District Assignment or in the Personnel Master, and the student must have an active enrollment.

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Screenshot of the Counselor Report. Counselor Report

Duplicate IDs Report

The Duplicate IDs Report lists students who have the same Local ID (Student Number) and/or State ID as other students. The report searches for duplicate Local or State IDs assigned to multiple students across the entire district, regardless of the school selected in the Campus toolbar. ALL students associated with duplicate Local or State IDs are returned, including inactive students.

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Screenshot of the Duplicate IDs ReportDuplicate IDs Report

Duplicate Students Search Report

The Duplicate Students Search displays student records with a match in demographic information based on either an Exact Match or a Soundex Match. This report is useful in maintaining clean student data.

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Screenshot of the Duplicate Students Search Report. Duplicate Students Search 

Enrollment Reports

Enrollment Loss Report

The Enrollment Loss Report provides a list of students who are no longer enrolled in the selected school as of the entered date.

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Screenshot of the Enrollment Loss ReportEnrollment Loss Report

Enrollment Overlap Report

The Enrollment Overlap Report lists students who are simultaneously enrolled in two or more different schools on the same date. While running the report, students visible under the user's calendar rights enables the visibility of data regarding enrollment overlaps that pertain to other schools in the state.

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Screenshot of the Enrollment Overlap Report Editor and HTML Format. Enrollment Overlap Report

Enrollment Status Report

The Enrollment Status Report displays all enrollment information for a certain student within a certain calendar. If a student is enrolled, and then leaves the district but moves back, both enrollments are included on the report.  

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Screenshot of the Enrollment Status Report editor and HTML Format. Enrollment Status Report

Enrollment Summary Details Report

The Enrollment Summary Details Report lists student enrollment data using the start and end date of enrollment, enrollment start and end status, and race/ethnicity information.

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Screenshot of the Enrollment Summary Details Report, Enrollment Summary Details Report

Enrollment Summary Report

The Enrollment Summary Report lists a district-wide breakdown of enrollments grouped by school, grade, gender and race. This report will print for one school, multiple schools or All Schools.

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Screenshot of the Enrollment Summary ReportEnrollment Summary Report

File Labels by DOB

The File Labels by DOB report is formatted to print on 1" X 2-5/8" labels (Avery 5160). The labels include the student's name, student number, and birthdate. The report includes only students whose birth dates fall within the entered date range.

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Screenshot of the File Labels by DOB Report. File Labels by DOB

Folder Labels by DOB

The Folder Labels by DOB report is formatted to print on 1" X 2-5/8" labels (Avery 5160). The labels include the guardian's name, student name, gender, date of birth, primary household address, and household phone number. Only students whose birth date falls within the entered birth date range (required entry) will be included on the report.

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Screenshot of the Folder Labels by DOBFolder Labels by DOB

Graduation Cohort Validations Report

The Graduation Cohort Validations Report lists graduation and cohort records that are not complete or do not match enrollment records. Information returned on this report can be used to perform data cleanup before state and federal graduation reporting.

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Screenshot of the Graduation Cohort Validation ReportGraduation Cohort Validation Report

Medicaid Reports

Medicaid Eligibility Report

The Medicaid Eligibility Report is used to assess eligibility across the district more effectively. Users can generate the report by students, by school year, and by insurance type, and the report provides several sort options.

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Screenshot of the Medicaid Eligibility ReportMedicaid Eligibility Report

Medicaid Provider Service Log Report

The Medicaid Provider Service Log Detail Report lists the services being provided to students by each provider for each service group type and by location.

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Screenshot of the Medicaid Provider Service Log Report. Medicaid Provider Service Log

Medicaid Service Log

The Medicaid Service Log Report is used for reporting all billable services to a third party billing agent. This report can be configured to include a page break that appears between each student record.

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Screenshot of the Medicaid Service Log ReportMedicaid Service Log Report

Medicaid Service Report

The Medicaid Service Detail Report details the currently configured Medicaid billable services. Users can select service groups, services and sort option.

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Screenshot of the Medicaid Service Detail ReportMedicaid Service Detail Report

Meeting Report

The Meeting Report provides detailed or summary information about counseling meetings based on the options selected. It is also available from the Meetings calendar.

Access to this report is determined by your tool rights. If you have the meeting administrator tool rights, you can view all meetings in this report. Otherwise, only meetings where you are the owner or an invited participant report.

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Screenshot of the Meeting Report. Meeting Report

No Show Report

The No Show Report lists enrollments with the No Show checkbox selected. A no show student is a student who is enrolled in the school but never attends class and does not officially withdraw from the school. These enrollment records are ended after a certain number of school days, depending on district and/or state policy.

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Screenshot of the No Sho Report. No Show Report

Special Education Reports

Caseload Summary Report

The Caseload Summary Report lists detailed information about each student in a caseload.

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Screenshot of the Caseload Summary ReportCaseload Summary report

Plan Audit Report

The Plan Audit Report reviews basic data entered in special education plans and assesses areas that may have incorrect or missing data for the plan in general and services it describes. Once errors are identified, plans can be updated to reflect correct information.

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Screenshot of the Plan Audit ReportPlan Audit Report

Process Compliance Report

The Process Compliance report searches for all students with special education plan information that does not comply with certain requirements. 

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Screenshot of the Process Compliance ReportProcess Compliance Report

Service Detail Report

The Service Detail Report allows schools to identify which services have been added to a student within a given date range. 

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Screenshot of the Service Detail ReportService Detail Report

Service Provider Detail Report

The Service Provider Detail Report displays provider's name, the provided service's detailed information, which includes students' name, student number, grade, service start/end dates, and minute summary.

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Screenshot of the Service Provider Detail ReportService Provider Detail Report

Service Provider Summary Report

The Service Provider Summary Report displays students' count, service providers' count and minute summary, which include indirect minutes, direct minutes and total minutes. The service information will be displayed if "Providers and Services" selected as the report type.

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Screenshot of the Service Provider Summary ReportService Provider Summary Report

Service Summary Report

The Service Summary Report summarizes the Services assigned to students through special education documents. 

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Screenshot of the Service Summary ReportService Summary Report

Test Accommodations Report

The Test Accommodations Report lists special accommodations and modifications provided for students receiving Special Education services, such as more time or more breaks, to complete tests. 

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Screenshot of the Test Accommodations ReportTest Accommodations Report

Test Results Report

TheTest Results Report lists student scores on selected assessments. State Tests, National Tests, and District Tests can be selected.

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Screenshot of the Test Results ReportTest Results Report

Suggested User Groups

See User Groups and Suggested Roles for more information.