Tool Search: Special Ed Documents

The Individual Family Education Plan captures student special education plan information and matches the required documentation provided by the state of Nebraska. This document describes each editor, each field on the editor, and any special considerations and instructions.

The current print format of this document is the NE 2024.1. Plan formats are set up using the Plan Type Setup tool.

Editor Home

The Editor Home lists the editors available, their status, and Modification and Completion information.

Header	Description
Name	The name of the editor.
Status	The state of the editor. Statuses can be: In Progress indicates a user has entered and saved data in that editor. Not Started is the default status for all editors. Complete indicates a user has clicked the Complete button on the editor, and the editor is read-only. This does not lock the editor from further editing but indicates the user considers the editor finished. Not Needed indicates a user has clicked the Not Needed button on the editor. This is usually done for editors that do not apply to the student. The following statuses are only available for certain state-specific documents: ESign indicates that the editor has functionality related to the eSignature process. See the following articles for your state's eSignature information: Nevada Plan eSignature Editors Nebraska Plan eSignature Editors Delaware Plan eSignature Editors South Dakota Plan eSignature Editor Complete Pending eSignature indicates the plan has been entered and sent via the Campus Parent portal to the student's guardian for eSignature.
Modified By	The date and the user by whom the editor was last edited.
Completed By	The date and the user who clicked the Complete button for that editor.

General Information

The following table lists the actions available for the editors. When resizing the window, certain buttons are condensed into a single Action button.

Button	Description
Save	Different editors have different save options. Click the arrow next to the Save & Stay button to view all saving options for any given editor. Save captures progress and navigates the user to the Editor Home or to the List Screen for List editors. See the Editor Types section for additional information. Save & Stay captures progress and keeps the user on the current editor. This save button is the default save option and is usually found within the detail screen or list editors, such as Goals and Objectives. Save & Next captures progress and navigates the user to the next editor. Save & New captures progress and creates a new record. This save button is usually found within the detail screen of a list editor, such as Goals and Objectives. See the Editor Type section for additional information.
Refresh	Retrieves a new copy of data from the student's record. This includes enrollment, student, parent/guardian, and team member information. This also returns any accidentally deleted records. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes. A side panel displays a listing of all the student's applicable enrollment records. See the Enrollments tool documentation for additional information.
Cancel	Navigates the user to the Editor Home screen or the List Screen for List editors.
Status	Changes the status of the editor. Complete indicates the editor is finished. This makes the editor read-only. However, this does not lock the editor from further editing. The user must click In Progress to further edit after an editor is marked Complete. Not Needed indicates the editor does not apply to the student's plan or evaluation. This makes the editor read-only. However, this does not lock the editor from further editing. Click the In Progress button to further edit after an editor is marked Not Needed. In Progress only displays when the editor is in the Complete or Not Needed status and allows additional edits to be made. The following status is only available for the Nevada IEP: Complete Pending eSignature only displays for certain editors. This button marks the editor as complete until the parent/guardian electronically signs those plan sections via the Campus Parent Portal. See the Special Ed eSignature Process articles for additional information.
Print	Prints the entire document.
Editors	Opens a side panel listing all the available editors and their status. Select an editor from this list to navigate to that editor or click Close to collapse the side panel.
Previous	Navigates the user to the previous editor.
Next	Navigates the user to the next editor.

Editor Types

There are two types of editors available: List or Basic editors. When navigating to a Basic editor, the list of fields within the editor is displayed. List editors display a list of all records within that editor. Clicking an existing record or the New button opens the detail view for an individual record.

Editor Lock Out and Release Logic

Only one user at a time can actively work on an editor. A person with a padlock icon ( Screenshot of the Padlock Icon. ) displays in the Editors side panel, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).

Editors that are currently being edited are read-only for all other users. The name of the person working on the editor displays in the header.

To release an editor, the user must:

navigate to the next editor by clicking Save and Next or the Editors button and selecting the next editor from the side panel.
click the Cancel button to return to the Editor Home screen.
log out of the Campus application.
navigate to a different tool in the Campus application.

Editors are automatically released when the in-application timeout limit has been exceeded. This is a back-end process and is usually around 30-60 minutes.

Template Banks

Certain fields within several editors have an Add Template icon that displays next to their name. Clicking this button displays a side panel with the available library of predetermined text for that field. Template Banks are managed in System Administration.

Screenshot of the Add Template icon highlighted and the Template Bank side panel displayed on the right. Template Bank Side PanelClick the plus (+) icons next to the category to view the available template values.

Screenshot of an expanded Template Bank Category on the left and several template values selected on the right. Expanded Category and Values SelectedTemplate Bank Categories display on the left and the selected text displays on the right. Click the Add button to add the template value. This adds the template to the queue of values on the right. The red X removes selected templates while the sequence field can be used to reorder the templates. Another option is to use the up and down arrows next to the sequence field to reorder values.

Click Cancel to go back to the document. The Clear Selected Template(s) button removes all selected template values from the right selection screen.

Once selections are finalized, click the Insert Selected Template(s) button to add the values to the field within the document in the selected order. Template values are separated by carriage returns.

Screenshot of an example field with several template bank selections added. Example Template Bank Selections in the Document

Text Editors

Images should not be inserted into text fields.

Field	Description
Start Date Required	The first day of the plan.
End Date Required	The last day of the plan.
IFSP Mail Date	The day the IFSP was mailed.
Referral to Early Intervention Required	The day the student was referred for early intervention.
Consent for Evaluation Required	The day the team received consent to evaluate the student.
Date of MDT Required	The day the Multi-Disciplinary Team met.
Family's language of choice	The language the family primarily speaks. This field is limited to 150 characters.
Family would like an interpreter?	Indicates the family would like an interpreter. Options are Yes or No.
Transition Conference Date	The day the transition conference took place.
Estimated Transition Date	The day the student transitions to the age of majority.

Field Name	Description	Database and UI Location (when Refreshed is clicked)
Last Name	The student's last name.	Demographics > Last Name identity.lastName
First Name	The student's first name.	Demographics > First Name identity.firstName
Middle Name	The student's middle name.	Demographics > Middle Name identity.middleName
Suffix	The student's suffix.	Demographics > Suffix Name identity.suffix
Age	The student's age.	Demographics > Birth Date (calculated) identity.birthDate (calculated)
Birthdate	The student's birthdate.	Demographics > Birth Date identity.birthDate
Gender	The student's gender.	Demographics > Gender identity.gender
Address	The student's address.	Households > Address Info address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip
Student Number	The student's ID number.	Enrollment > Student Number identity.studentNumber
Student Primary Language	The language the student primarily speaks.	Demographics > Home Primary Language identity.homePrimaryLanguage
Medicaid Number	The student Medicaid number.	N/A
Case Manager Information
Name	The first and last name of the team member.	Student Information > Special Ed Team Members
Title	The role of the team member.	Student Information > Special Ed Team Members
Phone	The phone number of the team member.	Student Information > Special Ed Team Members

Field	Description
Print Sequence	The order in which the parent/guardian displays.
Name	The name of the parent/guardian.
Address	The address of the parent/guardian.
Home Phone	The parent/guardian's home phone.
Work Phone	The parent/guardian's work phone.
Cell Phone	The parent/guardian's cell phone.
Email	The parent/guardian's email.
Home Primary Language	The language the parent/guardian speaks at home.

Field	Description	Validation
Primary Disability Required	The student's first disability. Options include: 00: No Verified Disability 01: Emotional Disturbance 02: Deaf-Blindness 03: Deaf or Hard of Hearing 07: Multiple Impairment 08: Orthopedic Impairment 09: Other Health Impairment 10: Specific Learning Disability 11: Speech Language Impairment 12: Visual Impairment 13: Autism 14: Traumatic Brain Injury 15: Developmental Delay 16: Intellectual Disability	This pulls in from the selected Enrollment record when users click Refresh.
Secondary Disability	The student's second disability, when applicable. The options available are the same as the Primary Disability options.	This pulls in from the selected Enrollment record when users click Refresh.
Tertiary Disability	The student's third disability, when applicable. The options available are the same as the Primary Disability options.	This pulls in from the selected Enrollment record when users click Refresh.
Hearing Disability	The student's hearing disability, when applicable. Options include: DEAF: Deaf (Severe/Profound) PD: Hard of Hearing (Mild/Moderate)	This pulls in from the selected Enrollment record when users click Refresh.
Vision Disability	The student's vision disability, when applicable. Options include: BLIND: Blind LB: Legally Blind PB: Partial Sighted	This pulls in from the selected Enrollment record when users click Refresh.
Special Ed Status	Indicates the student's special ed status. Options are Yes or No.	This pulls in from the selected Enrollment record when users click Refresh.
Special Ed Setting	The location where the student where the student receives their education and special education service. Click the expand link to view available options. Click here to expand... 1: 0-3 Home 2: 0-3 Community Based Setting 3: 0-3 Other Setting 5: 3-21 Separate School 6: 3-5 Separate Class 7: 3-21 Residential Facility 8: 3-5 Home 9: 3-5 Service Provider Location 20: Public School - Inside regular class 80% or more of the day 21: Public School - Inside regular class 40% through 79% of the day 22: Public School - Inside regular class less than 40% of the day 13: 6-21 Homebound/Hospital 14: 6-21 Private School or Exempt (Home) School 15: 6-21 Correction/Detention Facility 16: Reg EC Prog, 10+ h/wk; Services at EC Prog 17: Reg EC Prog, 10+ h/wk; Services outside EC Prog 18: Reg EC Prog, <10 h/wk; Services at EC Prog 19: Reg EC Prog, <10 h/wk; Services outside EC Prog 4: 3-5 Regular EC Program 10: 6-21 Public School 11: 6-21 Separate School 12: 6-21 Residential Facility	This pulls in from the selected Enrollment record when users click Refresh.
Entry Date	The day the student entered special education services.	This pulls in from the selected Enrollment record when users click Refresh.
Part C Transition Delay Reason	Options include: 1: Parent Refused Consent 2: Parent Chose to remain in Part C Other	N/A
School Name	The name of the school where the student attends.	This pulls in from the selected Enrollment record when users click Refresh.
School Phone	The phone number of the school.	This pulls in from the selected Enrollment record when users click Refresh and cannot be modified.
School Year	The school year tied to the student's enrollment.	This pulls in from the selected Enrollment record when users click Refresh and cannot be modified.
Grade	The student's grade.	This pulls in from the selected Enrollment record when users click Refresh and cannot be modified. Database Location: enrollment.grade
District Information
District Number	The district number associated with the Enrolled school.	District Information > State District Number
District Name	The district name associated with the Enrolled school.	District Information > Name
District Address	The district address associated with the Enrolled school.	District Information > Address
District Phone	The district phone number associated with the Enrolled school.	District Information > Phone
District SPED Address	The district special education address associated with the Enrolled school.	District Information > SPED Address
District SPED Phone	The district special ed phone number associated with the Enrolled school.	District Information > SPED Phone

Column Name	Description
Padlock Icon	Indicates the person currently editing the record.
Meeting Type	The type of meeting.
Meeting Date	The day of the meeting.
Date Sent	The day the meeting invitation was sent.

Field	Description
Meeting Type Required	The type of meeting. Options include: Initial Interim Annual Periodic
Meeting Date Required	The day of the meeting.
Sent Date Required	The day the meeting invitation was sent.

Column Name	Description
Padlock Icon	Indicates the person currently editing the record.
Date	The day of the record.
Family Concern and Priority	Displays the first 100 characters of the record.

Field	Description	Validation
Date Required	The day of the record.	N/A
Family's Concern and Desired Priority Required	A description of the family's concern and its priority.	This field is limited to 8000 characters.

Field	Description	Validation
Date Required	The day of the record.	N/A
Child and Family's Strengths Required	A description of the family's strengths.	This field is limited to 8000 characters.

Field	Description	Validation
Date Required	The day of the record.	N/A
Years	The age of the student.	N/A
Months	The age of the student.	N/A
Area of Evaluation	The area evaluated. Options include: Vision Hearing Health Status Cognitive/Thinking Skills Social/Behavior Skills Self-Help/Adaptive Skills Fine Motor Skills Gross Motor Skills	N/A
Current Abilities Required	A description of the student's current abilities.	The Template Bank associated with this field is named NE IFSP Current Abilities. This field is limited to 8000 characters.

Column Name	Description
Padlock Icon	Indicates the person currently editing the record.
Area	The area evaluated.
Outcomes	The outcome of the goal. Displays the first 100 characters of the record.

Field	Description	Validation
Area Required	The area evaluated.	The values available in this dropdown are pulled records created on the Present Levels of Development Areas of Evaluation.
Outcome	The outcome of the goal.	The Template Bank associated with this field is named NE IFSP Outcome. This field is limited to 8000 characters.
Child/Family strengths and resources related to this outcome	A description of the student's and family's strengths related to this outcome.	This field is limited to 8000 characters.
What will be done/by whom	A description on what will be done.	This field is limited to 8000 characters.
Progress will be reviewed: How Often	A description of the frequency in which progress will be reviewed.	This field is limited to 8000 characters.
Progress will be reviewed: By Whom	A description of who will review the outcome.	This field is limited to 8000 characters.
Progress will be reviewed: How Measured	A description of how the outcome is measured.	This field is limited to 8000 characters.
Outcome Review
Date Required	The day of the outcome review.	N/A
Next Steps/Comments	A description of any next steps or comments related to the outcome review.	This field is limited to 8000 characters.
How much progress	A description of how much progress the student/family has made.	This field is limited to 8000 characters.

Column Name	Description
Padlock Icon	Indicates the person currently editing the record.
What needs to be done	A description of the transition plan. Displays the first 100 characters of the record.
Who is responsible	The responsible person or agency. Displays the first 100 characters of the record.
Time Line	The timeline for completing the plan. Displays the first 100 characters of the record.
Date Completed	The day the plan was completed.

Field	Description	Validation
What needs to be done? Required	A description of the transition plan.	The Template Bank associated with this field is named NE IFSP Transition Plan Activity. This field is limited to 8000 characters.
Who is responsible?	The responsible person or agency.	This field is limited to 8000 characters.
Time Line	The timeline for completing the plan.	This field is limited to 8000 characters.
Date Completed	The day the plan was completed.	N/A

Column Name	Description
Padlock Icon	Indicates the person currently editing the record.
Service	The name of the service.
Start Date	The first day the student receives the service.
End Date	The last day the student receives the service.

Field	Description	Validation
Service Required	The name of the service.	The values available in this dropdown are district-defined using the Special Ed Services Setup tool. Services marked as Normal Service in the Type dropdown display in this dropdown.
Location Required	The location where the student receives the service. Options include: Home Community Home and Community Other	N/A
Specify Other Location *Required	The other location.	*This field is available and required when Other is selected as the Location. This field is limited to 150 characters.
Group/Individual Required	The group/individual. Options include: Group Individual Others	N/A
Specify Other *Required	The other group/individual.	*This field is available and required when Other is selected as the Group/Individual. This field is limited to 150 characters.
Environment Required	The type of environment. Options include: Natural Environment Not a Natural Environment Other	N/A
Specify Other Environment *Required	The other type of environment.	*This field is available and required when Other is selected as the Environment. This field is limited to 150 characters.
Method Required	The method. Options include: Face-to-face Face-to-face or Phone Other	N/A
Specify Other Method *Required	The other method.	*This field is available and required when Other is selected as the Method. This field is limited to 150 characters.
Who Pays Required	The paying group. Options include: OPS EDN Other	N/A
Specify Other Payor *Required	The other paying group.	*This field is available and required when Other is selected as the Payer. This field is limited to 150 characters.
Duration and Frequency
Start Date Required	The first day of the service.	This automatically populates with the Plan Start Date.
End Date Required	The last day of the service.	This automatically populates with the Plan End Date.
Minutes per session Required	The number of minutes the student receives the service.	N/A
Number Session per Required	The number of times the student receives the service.	N/A
Frequency Required	The frequency of service. Options include: month 6 months Other	N/A
Specify Other *Required	The other frequency.	*This field is available and required when Other is selected as the Frequency. This field is limited to 150 characters.

Column Name	Description
Padlock Icon	Indicates the person currently editing the record.
Service Provided	The name of the service.
Time	The service frequency.
Start Date	The first day of service.
End Date	The last day of service.

Field	Description	Validation
Sequence Number Required	The order of the record.	This field automatically sequences in the order in which the records are created. Duplicate numbers are not allowed.
Service Required	The name of the service.	The values available in this dropdown are district-defined using the Special Ed Services Setup tool. Services marked as Normal Service in the Type dropdown display in this dropdown.
Service Position	The person, agency, or role of the person administering the service.	The values available in this dropdown are district-defined using the Special Ed Service Positions Setup tool.
Location Required	The location where the student receives the service. Options include: Special Ed General Ed	N/A
Duration and Frequency
Start Date Required	The first day of the service.	N/A
End Date Required	The last day of the service.	N/A
Direct Minutes per session Required	The number of direct minutes the student receives the service.	N/A
Number Session per Required	The number of times the student receives the service.	N/A
Service Frequency Required	The frequency of service. Options include: year quarter month day week	N/A
Indirect Minutes per session Required	The number of indirect minutes the student receives the service.	N/A

Field	Description	Validation
Are there special conditions for safe transportation for this child?	A description of any special conditions the student requires for safe transportation.	This field is limited to 8000 characters.
Include a justification of the extent, if any, to which a service will not be provided in a natural environment	A description of the justification of the service.	This field is limited to 8000 characters.

Column Name	Description
Padlock Icon	Indicates the person currently editing the record.
Service Description	The service.
Start Date	The first day of service.
End Date	The last day of service.

Individual Family Service Plan (Nebraska)

Editor Home

General Information

Editor Types

Editor Lock Out and Release Logic

Template Banks

Text Editors

Editors

Plan Information

Student Information

Parent/Guardian Information

Enrollment Information

IFSP Meeting Dates

IFSP Meeting Dates List Screen

IFSP Meeting Dates Detail Screen

Family Concerns and Priorities

Family Concerns and Desired Priorities List Screen

Family Concerns and Desired Priorities Detail Screen

Child/Family Strengths

Child and Family's Strength List Screen

Child and Family's Strength Detail Screen

Present Levels of Development

Present Levels of Development List Screen

Present Levels of Development Detail Screen

Outcomes

Outcomes List Screen

Outcomes Detail Screen

Transition Plan

Transition Plan List Screen

Transition Plan Detail Screen

Special Ed Services

Special Ed Services List Screen

Special Ed Services Detail Screen

Accommodations

Accommodations List Screen

Accommodations Detail Screen

Transportation/Natural Environment

Other Services/Supports

Other Services/Supports List Screen

Other Services/Supports Detail Screen

Home and Community-Based Services/Supports

Home and Community-Based Services/Supports List Screen

Home and Community-Based Services/Supports Detail Screen

Child/Family Team

Child/Familly Team List Screen

Child/Family Team Detail Screen

Prior Written Notice

Prior Written Notice List Screen

Prior Written Notice Detail Screen

Consent to Continue Services

IFSP Signature Page

Related Articles

Field	Description	Validation
Service Description Required	The service.	This field is limited to 8000 characters.
Person Responsible	The person responsible.	This field is limited to 8000 characters.
Funding Source	The funding source.	This field is limited to 8000 characters.
Duration and Frequency
Start Date Required	The first day of service.	This automatically populates with the Plan Start Date.
End Date Required	The last day of service.	This automatically populates with the Plan End Date.

Field	Description	Validation
Print in Plan	Indicates this record prints.	This defaults to marked.
Meeting Date Required	The day of the meeting.	This automatically populates with the Plan Start Date.
Meeting Type	The type of the meeting.	N/A
Comments	Any comments related to the notification or meeting.	This field is limited to 8000 characters.
Attendance Click Refresh to restore any accidentally removed participants who were pulled in from the Team Members tool.
First Name Required	The person's first name.	This information is pulled in from the student's Special Ed Team Members tool, but participants can also be manually entered with the Add button.
Last Name Required	The person's last name.	This information is pulled in from the student's Special Ed Team Members tool, but participants can also be manually entered with the Add button.
Role	The person's role.	This pulls in from the student's Special Ed Team Members tool, but can be modified.

Field	Description	Validation
Print in Plan	Indicates this record prints.	This defaults to unmarked.
Date Required	The day of the prior written notice.	N/A
Description of the action proposed or refused by the school district	A description of the proposed or refused action.	This field is limited to 8000 characters.
Explanation of why the district proposes or refuses to take this action	An explanation of why the school is proposing or refusing to take action.	This field is limited to 8000 characters.
Description of options the IEP team considered and the reasons why those options were rejected	A description of the choices considered and rejected by the IEP team.	This field is limited to 8000 characters.
Description of each evaluation procedure, assessment, records or report the district used as a bases for the proposal or refusal	A description of the evidence used to decide to propose or refuse action.	This field is limited to 8000 characters.
Description of any other factors that are relevant to the district's proposal	Any other reasons why the school proposed or refused action.	This field is limited to 8000 characters.