Infinite Campus is expanding our SIS functionality with more flexible gender options to meet districts' specific needs.
What is the issue?
Districts need additional security around who should have access to view gender information. This allows administrators to control which users can view gender information and which genders are displayed to the appropriate users.
What is changing?
NEW View Gender tool right
A new View Gender tool right is being added as an Additional Access Right, like Allow unfiltered search and rights for viewing Social Security numbers. This tool right controls whether a user can view the gender field assigned to a person, wherever gender is displayed - in Demographics, Identities, Campus Instruction, in reports and reporting tools, etc.
Assign the View Gender tool right to users who are allowed to view a person's genderA user who is not assigned this right can no longer view the gender fields in the user interface and is blocked from viewing gender on relevant reports.
This tool right is either ON (the All checkbox is marked) or OFF (no tool rights assigned). The standard Read, Write, Add, and Delete rights do not apply to View Gender.
NEW System Preference to determine Gender display
A new System Preference, called Gender, has been added to specify which "gender" field displays in tools/reports. Administrators can choose to display either the Gender Identity or the Legal Gender field.
Set the desired gender option to display in tools and reportsNEW View Gender User Group
As part of the Campus.2627 Release, Infinite Campus will update access to the View Gender tool right to ensure a smooth transition for all districts. This setup ensures that all users can view gender information while allowing administrators to adjust permissions as needed.
What to expect:
- The View Gender tool right will be added to all existing active user groups.
- A new user group called View Gender will be created in each district.
- All active users will be automatically added to this new group.
- This group will include only the View Gender tool right.
If all users are already assigned to a user group, this new View Gender user group may not be necessary and can be deleted without issue.
UPDATE to Portal Gender Identity preferences
The Portal Gender Identity Portal Preference allows administrators to choose to display Birth Gender, Gender Identity, or Legal Gender in the Portal. Gender Pronouns can also be marked for display.
The Display Gender checkbox is changing to a dropdown list, with the selection determining which gender option displays in Campus Student and Campus Portal.
UPDATE to Attribute names
The attribute name (the field label that displays in the interface) for Gender and Legal Gender is now unlocked and can be changed from "Gender" to another name as the district sees fit. For example, if a district wants the field on the Identities record to show as 'Sex' instead of 'Gender', the attribute name can be changed from Gender to Sex without contacting Campus for assistance.
Tool names, tool rights, user groups, database tables, and Ad hoc fields will not be updated with an attribute label name change. For example, in Ad hoc reporting, the field will still display as identity.gender and identity.legalGender even when a district changes the attribute to display as Sex and Legal Sex.
These attribute changes do not affect districts in North Carolina and South Dakota.
Exceptions to Gender Display
The following tools do not adhere to the View Gender tool right. Gender is displayed on these tools regardless of a user being assigned tool rights to View Gender or not:
| Transcript
eTranscript Batch Transcript Student Locator Staff Locator |
State Reports
Census Wizard My Demographics Combine Person Student Records Transfer |
What do you need to do?
Upon taking the Campus.2627 Release:
- The View Gender tool right will be enabled for all user groups and for all users assigned the Administrator role.
- The new Gender System Preference will be set to Gender Identity.
- Tool rights assigned to individual users outside of user groups will not include the View Gender tool rights.
- The Gender and Legal Gender attributes will be unlocked, allowing users to update their display name at their leisure.
Recommended action:
- Review your user groups to ensure only appropriate users can view gender information.
- If you currently manage access at the individual user level, consider using user groups to simplify ongoing management.
