Tool Search: Enrollments
The Enrollment tool displays all occurrences of a student’s enrollment in the district. Since this is a historical view, this list could be quite long.
By default, enrollments are first sorted by grade level and sorted by enrollment start date second. To reorder the list of enrollments, click the blue headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date or End Date.
See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.
General Enrollment Information
The General Enrollment Information editor describes the calendar, schedule, grade, start/end date, and reason for the creation or ending of the enrollment record. Both the Start and End Status fields are unique to the state of California. California reporting also relies heavily on Service Type when populating reports. These fields are further described below. All other fields in General Enrollment Information do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Enrollments page.
Field | Description | Additional Information |
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Start Status and Start Date | Start Status indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. The Start Date indicates the start date of the enrollment record. | When creating an enrollment for a student, the student must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields. |
End Status and End Date | The End Status indicates the reason a prior-year student has not enrolled in the district during the current school year. All students with an end-dated enrollment must also have an End Status assigned to it. | Users are not allowed to save an end-dated enrollment without an assigned End Status. However, this condition does not apply if the No Show checkbox is marked. If the No Show checkbox is marked, you can enter an End Status without an End Date. |
No Show | A no-show student is defined as a student who is enrolled in the school but never attends class and does not officially withdraw from the school. Depending on district and/or state policy, enrollment records are ended after a certain number of school days. | The No Show checkbox is NOT used for state reporting. End Status is used to determine No Show students. Please refer to the End Status section to determine the appropriate End Status for a No Show student. No-show students also require an Enrollment End Date in order to be excluded from reports. |
Service Type | The Service Type indicates the type of enrollment and the intended service the student receives. Service Types include (P) Primary, (S) Partial, and (N) Special Education Services. Click this Service Type link to navigate to the list of codes and descriptions for this field. |
Database Location: Enrollment.serviceType
Ad Hoc Inquiries: Student > Learner > Active Enrollment > Core elements > serviceType |
State Reporting Fields
Data entries made in the State Reporting Fields section of the Enrollments tool are unique to the state of Pennsylvania and may directly affect the way students are reported to the state department of education.
Every field on this editor, except the following, is included in state reports:
- CT School Type
- Career Technical Program
- AUN of CT School
- Branch of CT School
Updates to State Reporting fields overwrite previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.
State Reporting Fields
Field | Description | Additional Information | Report(s) |
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No Show | When marked, this option excludes a student from reporting on Pennsylvania state reporting extracts. | Database Location: Enrollment.stateExclude
Ad Hoc Inquiries: Student > Learner > Active Enrollment > State Reporting elements > stateExclude |
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Mobility | When marked, indicates the student did not return to the expected school after summer. Three options are available:
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Database Location: Enrollment.mobility Ad Hoc inquiries: Student > Learner > State Localized Elements > mobility |
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Percent Enrolled | The total percentage of the students' enrollment. A student enrolled full-time has a Percent Enrolled of 100. | Database Location: Enrollment.percentEnrolled Ad Hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > percentEnrolled |
N/A |
Student Status | Indication of the current status of the student.
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Database Location: Enrollment.studentStatus Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > studentStatus |
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Resident District, Resident School, Funding District | Resident District and Funding District fields are used in state reports to indicate the school district where the student resides (Resident District) and the school district who receives the funding for the student (Funding District). Resident School indicates the school in which the student should attend based on school boundaries. The list of districts and schools is managed by the districts and can be modified in the Attribute/Dictionary > Definition > District List attribute and Attribute/Dictionary > Enrollment > Resident District, Resident School. State reports use the list of districts in the Definition list. | Database Location: Enrollment.residentDistrict Enrollment.servingDistrict Enrollment.residentSchool Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > Resident District Student > Learner > Active Enrollment > Core Elements > Serving District Student > Learner > Active Enrollment > State Reporting Elements > Resident School |
PIMS Reporting |
PIMS Residence Status | Residency code used to identify whether the student is a resident or non-resident. Click this PIMS Residence Status link to navigate to the list of codes and descriptions for this field. |
Database Location: Enrollment.pimsResidenceStatus Ad Hoc Inquiries: Student > Learner > Custom Enrollment > pimsResidenceStatus |
PIMS Student Calendar |
District of Enrollment | District Code (AUN) of the LEA providing the majority of the student's core academic education. The list of available districts can be populated in the Attribute/Dictionary and is customizable by the districts. | Database Location: Enrollment.districtOfEnrollment Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > districtOfEnrollment |
Special Ed Snapshot |
Location of Service | Customizable list (in the Attribute Dictionary) for districts to indicate where services are provided for the student. | Database Location: Enrollment.locationOfServices Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > locationOfServices |
Special Ed Snapshot |
District of Sending Charter School | Identifies the sending charter school district. | When a charter school contracts with another public entity to educate its students, the educating entity populates these fields with the charter school’s location code (4-digit building number) and the charter school’s administrative unit number (9-digit AUN). If a student changes charter schools mid-year, the educating entity must create a second Student Calendar Fact record using a different Calendar ID (key field). The Days Enrolled is attributed to each resident school district/charter school combination. Database Location: Enrollment.sendingCharterSchoolDistrict Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > sendingCharterSchoolDistrict |
PIMS Student Calendar |
Sending Charter School Location | Identifies the location of the sending charter school district. | When a charter school contracts with another public entity to educate its students, the educating entity populates these fields with the charter school’s location code (4-digit building number) and the charter school’s administrative unit number (9-digit AUN). If a student changes charter schools mid-year, the educating entity must create a second Student Calendar Fact record using a different Calendar ID (key field). The Days Enrolled is attributed to each resident school district/charter school combination. Database Location: Enrollment.sendingCharterSchoolLocation Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > sendingCharterSchoolLocation |
PIMS Student Calendar |
Location Code Override | Acts as an override value for the School Number. The entered value reports in the Location Code field on the PIMS Extracts, instead of reporting the Location Code from the Alt School Number field on the School editor. When both the Location Code field and the Alt School Number field are not populated, the Location Code reports from the State School Number. | Database Location: Enrollment.locationCode Ad hoc Inquiries: N/A |
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Graduation Status | Indication of whether a student graduates, drops out, or transfers. Click this Graduation Status link to navigate to the list of codes and descriptions for this field. |
Database Location: Enrollment.graduationStatus Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > graduationStatus |
PIMS Student Template |
Post Dropout Plans | Indicates the student's plans after graduating from high school or dropping out of school. | Database Location: Enrollment.postDropoutPlans Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > postDropoutPlans |
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School Start Date | Indicates the start date of the school. | Database Location: Enrollment.schoolStartDate Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > schoolStartDate |
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District Start Date | Indicates the start date of the district. | Database Location: Enrollment.districtStartDate Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > districtStartDate |
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State Start Date | Indicates the state start date for the enrollment. | Database Location: Enrollment.stateStartDate Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > stateStartDate |
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No Benchmark Met | When marked, indicates the student has not met career benchmarks. | Database Location: Enrollment.benchmark Ad hoc Inquiries: Student > Learner > State Localized Elements > benchmark |
PIMS Student Career Benchmarks Template |
Title III | When marked, indicates the student receives Title III services. | Database Location: Enrollment.stateTitle3 Ad hoc Inquiries: Student > Learner > Active Enrollment > State Localized Elements > stateTitle3 |
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Immigrant | When marked, indicates the student has an immigrant designation. | Database Location: Enrollment.immigrant Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > immigrant |
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Title I | When marked, indicates the student is designated as a Title 1 student. | Database Location: Enrollment.title1 Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > title1 |
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Section 504 | When marked, indicates the student is in a 504 program. | Database Location: Enrollment.section504 Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > section504 |
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Economic Disadvantaged | When marked, indicates the student is considered economically disadvantaged.
To determine if a student is economically disadvantaged, poverty data sources such as Temporary Assistance for Needy Families cases, census poor, Medicaid, children living in institutions for the neglected or delinquent, or those supported in foster homes may be used. |
Database Location: Enrollment.economicDisadvantaged Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > economicDisadvantaged |
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Foreign Exchange Student | When marked, indicates the student is a foreign exchange student. | Database Location: Enrollment.foreignStudent Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > foreignStudent |
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Gifted/Talented | Indicates the student is in a gifted/talented program. |
Database Location: Enrollment.giftedTalented Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting elements > giftedTalented |
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Displaced Homemaker | When marked, indicates the student is a displaced homemaker, meaning the individual:
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Database Location: Enrollment.displacedHomemaker Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > displacedHomemaker |
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Single Parent | When marked, it indicates that the student is part of a single-parent household—any individual who is unmarried or legally separated from a spouse and who has a minor child or children for which the parent has either custody or joint custody, or is pregnant. This is a Perkins requirement. This is an element required for secondary and adult affidavit program CTE students only. | Database Location: Enrollment.singleParent Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > singleParent |
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English Assessment Test | Selection indicates the type of English Assessment the student took. | Database Location: Enrollment.englishAssessmentTest Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > englishAssessmentTest |
PIMS Location Annual Fact Template |
Assessment Category | Selection indicates into which category the student's assessment status falls. | Database Location: Enrollment.assessmentCategory Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > assessmentCategory | |
EL 1st Yr Exempt | Identifies a first-year EL student as being exempt from testing. | Database Location: Enrollment.elExempt Ad hoc Inquiries: Student > Learner > State Localized Elements > elExempt |
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Date 1st Enrolled in EL ED Program | Identifies the first date of enrollment in an EL program. | Database Location: Enrollment.firstELLEnrollDate Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > firstELLEnrollDate |
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Assessment Participation | Identifies the state assessment(s) that a student is participating in throughout the given school year. This field will facilitate PDE parsing data for LEAs administering the test and support the creation of pre-code labels by various testing vendors.
The purpose of this field is to generate precode labels for the PSSA. This field is not used for PSSA Accountability. During the Accountability snapshot, this field can remain unchanged. Students in grades 3-8 must test in the PSSA (code B) or PASA (code A) per Chapter 4 requirements. The LEA should use Code I (Not Participating) for the student that is dual-enrolled, but being educated outside the LEA. |
Database Location: Enrollment.assessmentParticipation Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > assessmentParticipation |
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Assessment Participation Code 2-4 | Identifies that a student will participate in:
These field will facilitate PDE parsing data for LEAs administering the test and support the creation of pre-code labels by various testing vendors. |
Database Location: Enrollment.assessmentParticipation2 Enrollment.assessmentParticipation3 Enrollment.assessmentParticipation4 Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > assessmentParticipation2 Student > Learner > Active Enrollment > Custom Enrollment > assessmentParticipation3 Student > Learner > Active Enrollment > Custom Enrollment > assessmentParticipation4 |
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EL Assessment Participation Code 5 | Identifies the associated assessment(s) in which a student participates throughout the given school year. | Database Location: Enrollment.assessmentParticipation5 Ad hoc Inquiries: Student > Learner > Active Enrollment > State Localized Elements > assessmentParticipation5 |
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BID School Number | The School Number within the LEA that is responsible for the student based on Best Interest Determination. The values available in this dropdown are pulled from the Resident School dropdown. | Database Location: EnrollmentPA.bidSchoolNumber
Ad hoc Inquiries: Student > Learner > State Localized Elements > es.bidSchoolNumber |
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BID AUN | The AUN of the LEA that is responsible for the student based on Best Interest Determination. The values available in this dropdown are pulled from the Resident District dropdown. | Database Location: EnrollmentPA.BidAUN
Ad hoc Inquiries: Student > Learner > State Localized Elements > es.bidAUN |
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PASA Testing Agency AUN | The AUN district conducting the PASA. The values available in this dropdown are pulled from the Resident District dropdown. | Database Location: EnrollmentPA.pasaTestingAUN
Ad hoc Inquiries: Student > Learner > State Localized Elements > es.pasaTestingAUN |
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CTE Student | Indication of the student's CTE Status. | Database Location: Enrollment.cte Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > cte |
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Alternate Calendar ID (CTE) | Calendar ID of the alternate enrollment calendar. |
Database Location: Enrollment.altCalendar Ad hoc Inquiries: Student > Learner > Active Enrollment > State Localized Elements > altcalendar |
PIMS Student Calendar Template |
CTE Session | Indicates that the student is a part of an MBIT adult education program. | Database Location: Enrollment.mbitSession Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > mbitSession |
Appendices: Codes and Descriptions
Service Type
Click this Service Type link to navigate to the field description table above.
PIMS Residence Status
Click this PIMS Residence Status link to navigate to the field description table above.
Graduation Status
Click this Graduation Status link to navigate to the field description table above.
Previous Versions
Enrollments (Pennsylvania) [.2239 - .2247]
Enrollments (Pennsylvania) [.2235 and previous]