Credentials (California)

Tool Search: Credentials

If Campus Human Resources is enabled, Credential information is maintained in the Personnel Master. See Campus SIS Integration with Campus HR for more information.

The Credentials tab lists the credential types of a staff member. Credentials are based on the date when the credential was earned. There are four types of credentials that can be added for a person:

Multiple credentials can be entered for a staff member. The staff member may be highly qualified in two subject areas or may have multiple degrees.

Credentials are optional to use for staff information. However, for detailed accountability reporting, Federal EDEN reporting and NCLB data collection, each staff member should have the proper credentials listed.

See the Credentials article for guidance on entering credential information.

Screenshot of the Credentials editor, located at Census, Staff. Credentials Editor

The Credentials tool is used for tracking purposes to determine which courses a staff member may be able to teach. This tab will aid in the scheduling of teachers and other personnel for subsequent school years.

Different data elements appear on the Credentials editor depending on which credential is being added. The following information summarizes employment credentials by type.

Credential types are chosen from the New Employment Credential Information editor, which will display AFTER the New Credential icon is selected from the action bar. 

Highly Qualified Credentials

State and Federal reports often require the number of highly qualified teachers responsible for teaching students in a district. This number is used in analysis of student performance. This Credential editor includes the Subject Type for which the staff person is highly qualified and the Subject Matter Competency. The following fields are available when entering a Highly Qualified Credential:The following fields are available when entering a Highly Qualified Credential:

Data Element

Definition

Start Date

Date on which the credential was given to the staff person.

End Date

Date on which the credential expired.

Subject Type

Selection of subject matter for which the staff person is highly qualified. Options are as follows:

  • NA: Not Applicable
  • CORE: Core Academic Subject Area
  • ELEM: Basic Elementary Curriculum
  • SPED: Special Education Content

Core Subject Area

Selected subject area for which the CORE subject type applies. This field will display only when the Subject Type field is set to CORE.

Met HOUSSE

Indication the staff person passed the HOUSSE exam.

HOUSSE Completion Date

Date on which the staff person passes the HOUSSE exam.

Subject Matter Competency

Selection of competency designation. Options are as follows:

  • ACC: Advanced Certification or Credential
  • AMAJ: Academic Major
  • CEAM: Coursework Equivalent to Academic Major
  • RSUB: Rigorous Subject Matter Test
  • VSC: Valid State Competency - When this is selected, a State Competency dropdown list displays, allowing selection of:
    • C: National Board Certification
    • G: VPSS Option

Paraprofessional Qualification

Selection of qualifying paraprofessional credential.

Education Credential

The Education Credential is used to track staff person's Education Level. The following fields are available when entering an Education Credential:

Data Element

Definition

Date Credential Obtained

Date on which the credential was awarded to the staff person.

Subject Type

Selection of subject matter for which the staff person is highly qualified. Options are as follows:

  • NA: Not Applicable
  • CORE: Core Academic Subject Area
  • ELEM: Basic Elementary Curriculum
  • SPED: Special Education Content

Core Subject Area

Selected subject area for which the CORE subject type applies. This field will display only when the Subject Type field is set to CORE.

Education Level

Indicates the level of education the staff person has received.  

Licensure/Certification Credential

The Licensure/Certification Credential tracks the staff person's LEP and Special Education settings.  The following fields are available when entering a Licensure/Certification Credential:

Data Element

Definition

Start Date

Date on which the credential was given to the staff person.

End Date

Date on which the credential will or did end.

Fully Certified

Marking this checkbox indicates the staff person is considered to be fully qualified to teach LEP and Special Education courses.

LEP Credential

Selection indicates what type of Limited English Proficiency credential the staff person has acquired. Options are as follows:

  • ESL: English as a Second Language
  • SPKOT: Teachers of English to Speakers of Other Languages
  • ENGLL: Teachers of English Language Learners
  • BILI: Bilingual Education
  • CERT: Certified in content with ESL/BE PD Training
  • BOTH: Both ESL and BE
  • ENDS: Endores for ESL, TESOL, TELL or BE

SPED Related Services Credential

Selection indicates what type of Special Education credential the staff person has acquired. Options are as follows:

  • AUDIO: Audiologists
  • COUNSELOR: Counselors and Rehabilitation Counselors
  • INTERPRET: Interpreters
  • MEDNURSE: Medical/Nursing Service Staff
  • OCCTHERAP: Occupational Therapists
  • ORIENTMOBIL: Orientation and Mobility Specialists
  • PEANDREC: Phys Ed, Recreation, Therapeutic Rec Specialists
  • PHYSTHERAP: Physical Therapists
  • PSYCH: Psychologists
  • SOCIALWORK: Social Workers
  • SPEECHPATH: Speech-language Pathologists

License Number

Number assigned to the license.

License/Certification Type

Type of License given:

  • REG: Regular/Full
  • TMP: Temporary
  • EMG: Emergency
  • PRO: Provisional

Other Credential

The Other Credential captures Credit Hours and the Credential Number, in addition to the Teaching Area for which the credential applies and the Credential Type. The following fields are available when entering an Other Credential:

Data Element

Definition

Start Date

Date on which the credential was given to the staff person.

Teaching Area

Subject for which the credential applies.

Credential Type

Selection indicates the type of credential received. Options are:

  • 01: Full Credential
  • 02: University Internship
  • 03: District Internship
  • 04: Pre-Intern
  • 05: Emergency Permit (in current assignment)
  • 06: Waiver (in current assignment)
  • 07: Multiple-subject/single-subject Ryan credential

Credit Hours

Total number of hours served toward credential achievement.

Credential Number

The assigned number to the credential.