Meeting Invitation (Delaware)

Tool Search: Special Ed Documents

The Meeting Invitation documents the meeting of a student's special education team members. This is the first step in the process of evaluating the student. For information on general functionality, navigation, and additional plan and evaluation features, see the core Plan and Evaluation Information article.

The current print format of the DE Meeting Invite 2024.2. Delaware is a State Edition. Districts cannot change the evaluation format.

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Meeting Information

The Meeting Information editor documents relevant meeting dates, meeting purpose(s), and methods of communication for the student's special education team.

Screenshot of the Meeting Information editor for an Annual IEP meeting.Meeting Information Editor

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Field Description Validation
Meeting Type
Required
The type of meeting. Options include:
  • Annual IEP
  • Annual IEP/Reevaluation Eligibility Determination
  • IEP Meeting
  • IEP Revision
  • IEP Revision/Reevaluation Eligibility Determination
  • Initial Eligibility Determination
  • Initial IEP
  • Initial IEP/Initial Eligibility Determination
  • PPPS Meeting
  • Reevaluation Eligibility Determination
N/A
Date Created
Required
The day this meeting invitation document was created. This field defaults to the current day.
Invite Date
Required
The day invitations to the meeting were sent. N/A
Meeting Date
Required
The day of the meeting. N/A
Meeting Time The time of the meeting. N/A
Meeting Location The location of the meeting. N/A
Notice 1 Date The day the first meeting reminder was sent. N/A
Notice 1 Modality The method of alerting attendees to the meeting. Options include:
  • Person
  • Email
  • Letter
  • Phone
  • Student
  • Other
N/A
Specify Other
*Required
The other method of communication. *This field is required when the Other option is selected above.
Notice 2 Date The day the second meeting reminder was sent.
Notice 2 Modality The method of alerting attendees to the meeting. Options include:
  • Person
  • Email
  • Letter
  • Phone
  • Student
  • Other

Specify Other
*Required
The other method of communication. *This field is required when the Other option is selected above.
Notice 3 Date The day the third meeting reminder was sent.
Notice 3 Modality The method of alerting attendees to the meeting. Options include:
  • Person
  • Email
  • Letter
  • Phone
  • Student
  • Other

Specify Other
*Required
The other method of communication. *This field is required when the Other option is selected above.
Parent Questionnaire Indicates how the parent received the parent questionnaire. Options are:
  • Enclosed with invitation
  • Sent prior to invitation
N/A
Meeting Facilitator Name The person organizing the meeting. N/A
Meeting Facilitator Phone Number The contact phone number of the meeting organizer. N/A
Meeting Facilitator Email The contact email address of the meeting organizer. N/A
The purpose of this meeting is to The reason the team is meeting. Mark all that apply. Options include:
  • Determine your student's initial or continued eligibility for special education and related services
  • Conduct an evaluation or reevaluation
  • Conduct an annual review of your Individualized Education Program (IEP)
  • Conduct transition planning for students who are in the 8th grade and above or when the student is 14 or older
  • Develop, review, and/or revise your Individualized Education Program (IEP) if student is found eligible for special education and/or related services
  • Develop a functional behavior assessment and/or behavior support plan
  • Determine whether a recent behavioral incident was a manifestation of disability
  • Consider dismissal from special education
  • Other

Specify Other
*Required
The other meeting purpose. *This field is required when the Other option is selected above.

This field is limited to 1000 characters.
Comments Any additional comments related to the team meeting. This field is limited to 8000 characters.

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Enrollment Information

The Enrollment Information editor is a read-only editor that pulls in district and school information where the student is enrolled.

Screenshot of the Enrollment Information editor.Enrollment Information Editor

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Field Description Validation
District of Residence The student's district of residence.  This field pulls in from the student's Enrollment record when available but can be manually edited.
Attending Building The building where the student attends school. Upon Refresh, this field is pulled from the Enrollment tool but can be manually edited.
Grade The student's grade.

Upon Refresh, this field is pulled from the Enrollment tool and cannot be modified.


Database Location: enrollment.grade

District Information
District Number The district number associated with the Enrolled school. District Information > State District Number
District Name The district name associated with the Enrolled school. District Information > Name
District Address The district address associated with the Enrolled school. District Information > Address
District Phone The district phone number associated with the Enrolled school. District Information > Phone
District SPED Address The district special education address associated with the Enrolled school. District Information > SPED Address
District SPED Phone The district special ed phone number associated with the Enrolled school. District Information > SPED Phone

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Attendance

The Attendance editor documents the team members invited to the meeting.

Screenshot of the Attendance Editor.Attendance Editor

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Column Name Description Validation
First Name
Required
The person's first name. This field is read-only and pulls from the student's Team Members tool. Manual entries are also allowed.
Last Name
Required
The person's last name. This field is read-only and pulls from the student's Team Members tool. Manual entries are also allowed.
Role Name The role of the person. Click the expand link to view the list of available roles.
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  • Student
  • Parent
  • LEA Representative/Designee
  • General Education teacher
  • Special Education Teacher
  • Speech Language Pathologist
  • Career and Tech Education
  • Administrator
  • Advocate
  • Audiologist
  • Teacher
  • COTA
  • Curriculum Specialist
  • Designee
  • Educational Diagnostician
  • Instructional Aide
  • Interpreter
  • Occupational Therapist
  • Orientation and Mobility Specialist
  • Physical Therapist
  • Recreation Therapist
  • School Counselor
  • School Nurse
  • School Social Worker
  • Special Education Administrator
  • Special Education Classroom Teacher
  • Special Education Paraprofessional
  • Supervisor
  • Supportive Services Staff
  • Teacher English as a Second Language
  • Teacher's Aid
  • Other

N/A
Remove Removes the team member from the document. N/A

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Parent/Guardian Information

The Parent/Guardian Information editor pulls the contact information of the student's parent/guardian(s). 

Screenshot of the Parent/Guardian editor.Parent/Guardian Information Editor

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Field Description
Print Sequence The order in which the parent/guardian displays.
Print In Invite Indicates the record prints.
Name The name of the parent/guardian.
Address The address of the parent/guardian.
Home Phone The parent/guardian's home phone.
Work Phone The parent/guardian's work phone.
Cell Phone The parent/guardian's cell phone.
Email The parent/guardian's email.
Home Primary Language The language the parent/guardian speaks at home.

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