Meeting Invitation (Delaware)

The Meeting Invitation is used to document the meeting of a student's special education team members. This is the first step in the process of evaluating the student.

The current print format of the DE Meeting Invite 2024. Delaware is a State Edition and districts cannot change the evaluation format.

Screenshot of the Editor home screen listing all available editors.Editor Home

Editor Home

The Editor Home lists the editors available, their status, and Modification and Completion information.

HeaderDescription
NameThe name of the editor.
Status

The state of the editor. Statuses can be:

  • In Progress indicates a user has entered and saved data in that editor.
  • Not Started is the default status for all editors.
  • Complete indicates a user has clicked the Complete button on the editor, and the editor is read-only. This does not lock the editor from further editing but indicates the user considers the editor finished.
  • Not Needed indicates a user has clicked the Not Needed button on the editor. This is usually done for editors that do not apply to the student.

The following statuses are only available for certain state-specific documents:

  • ESign indicates that the editor has functionality related to the eSignature process. See the Delaware Special Ed Plan eSignature Process article for additional information.
  • Complete Pending eSignature indicates the plan has been entered and sent via the Campus Parent portal to the student's guardian for eSignature.
Modified ByThe date and the user by whom the editor was last edited.
Completed ByThe date and the user who clicked the Complete button for that editor.

General Information

The following table lists the actions available for the editors. When resizing the window, certain buttons are condensed into a single Action button. 

ButtonDescription
Save

Different editors have different save options. Click the arrow next to the Save & Stay button to view all saving options for any given editor.

  • Save captures progress and navigates the user to the Editor Home or to the List Screen for List editors. See the Editor Types section for additional information.
  • Save & Stay captures progress and keeps the user on the current editor. This save button is the default save option and is usually found within the detail screen or list editors, such as Goals and Objectives. 
  • Save & Next captures progress and navigates the user to the next editor.
  • Save & New captures progress and creates a new record. This save button is usually found within the detail screen of a list editor, such as Goals and Objectives. See the Editor Type section for additional information.
Refresh

Retrieves a new copy of data from the student's record. This includes enrollment, student, parent/guardian, and team member information. This also returns any accidentally deleted records. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.


A side panel displays a listing of all the student's applicable enrollment records. See the Enrollments tool documentation for additional information.

CancelNavigates the user to the Editor Home screen or the List Screen for List editors.

Status

Changes the status of the editor. 

  • Complete indicates the editor is finished. This makes the editor read-only. However, this does not lock the editor from further editing. The user must click In Progress to further edit after an editor is marked Complete.
  • Not Needed indicates the editor does not apply to the student's plan or evaluation. This makes the editor read-only. However, this does not lock the editor from further editing. Click the In Progress button to further edit after an editor is marked Not Needed.
  • In Progress only displays when the editor is in the Complete or Not Needed status and allows additional edits to be made.

The following status is only available for the Nevada and Delaware:

  • Complete Pending eSignature only displays for the Procedural Safeguards, IEP Implementation, and Medicaid Consent editors. This button marks the editor as complete until the parent/guardian electronically signs those sections of the plan via the Campus Parent Portal. See the Delaware Special Ed Plan eSignature Process article for additional information.
Print

Prints the entire document.

EditorsOpens a side panel listing all the available editors and their status. Select an editor from this list to navigate to that editor or click Close to collapse the side panel.
PreviousNavigates the user to the previous editor.
NextNavigates the user to the next editor.

Editor Types

There are two types of editors available: List or Basic editors. When navigating to a Basic editor, the list of fields within the editor is displayed. List editors display a list of all records within that editor. Clicking an existing record or the New button opens the detail view for an individual record.

Editor Lock Out and Release Logic

Only one user at a time can actively work on an editor. A person with a padlock icon (Screenshot of the Padlock Icon.) displays in the Editors side panel, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).

Editors that are currently being edited are read-only for all other users. The name of the person working on the editor displays in the header. 

To release an editor, the user must:

  • navigate to the next editor by clicking Save and Next or the Editors button and selecting the next editor from the side panel.
  • click the Cancel button to return to the Editor Home screen.
  • log out of the Campus application.
  • navigate to a different tool in the Campus application.

Editors are automatically released when the in-application timeout limit has been exceeded. This is a back-end process and is usually around 30-60 minutes.

Text Editors

Images should not be inserted into text fields. 

Editors

Meeting Information

The Meeting Information editor documents relevant meeting dates, meeting purpose(s), and methods of communication for the student's special education team.

Screenshot of the Meeting Information editor for an Annual IEP meeting.Meeting Information Editor

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FieldDescriptionValidation
Meeting Type
Required
The type of meeting. Options include:
  • Annual IEP
  • Annual IEP/Reevaluation Eligibility Determination
  • IEP Meeting
  • IEP Revision
  • IEP Revision/Reevaluation Eligibility Determination
  • Initial Eligibility Determination
  • Initial IEP
  • Initial IEP/Initial Eligibility Determination
  • PPPS Meeting
  • Reevaluation Eligibility Determination
N/A
Date Created
Required
The day this meeting invitation document was created.This field defaults to the current day.
Invite Date
Required
The day invitations to the meeting were sent.N/A
Meeting Date
Required
The day of the meeting.N/A
Meeting TimeThe time of the meeting.N/A
Meeting LocationThe location of the meeting.N/A
Notice 1 DateThe day the first meeting reminder was sent.N/A
Notice 1 ModalityThe method of alerting attendees to the meeting. Options include:
  • Person
  • Email
  • Letter
  • Phone
  • Student
  • Other
N/A
Specify Other
*Required
The other method of communication.*This field is required when the Other option is selected above.
Notice 2 DateThe day the second meeting reminder was sent.
Notice 2 ModalityThe method of alerting attendees to the meeting. Options include:
  • Person
  • Email
  • Letter
  • Phone
  • Student
  • Other

Specify Other
*Required
The other method of communication.*This field is required when the Other option is selected above.
Notice 3 DateThe day the third meeting reminder was sent.
Notice 3 ModalityThe method of alerting attendees to the meeting. Options include:
  • Person
  • Email
  • Letter
  • Phone
  • Student
  • Other

Specify Other
*Required
The other method of communication.*This field is required when the Other option is selected above.
Parent QuestionnaireIndicates how the parent received the parent questionnaire. Options are:
  • Enclosed with invitation
  • Sent prior to invitation
N/A
Meeting Facilitator NameThe person organizing the meeting.N/A
Meeting Facilitator Phone NumberThe contact phone number of the meeting organizer.N/A
Meeting Facilitator EmailThe contact email address of the meeting organizer.N/A
The purpose of this meeting is toThe reason the team is meeting. Mark all that apply. Options include:
  • Determine your initial or continued eligibility for special education and related services
  • Conduct an evaluation or reevaluation
  • Conduct an annual review of your Individualized Education Program (IEP)
  • Conduct transition planning for students who are in the 8th grade and above or when the student is 14 or older
  • Develop, review, and/or revise your Individualized Education Program (IEP) if student is found eligible for special education and/or related services
  • Develop a functional behavior assessment and/or behavior support plan
  • Determine whether a recent behavioral incident was a manifestation of disability
  • Consider dismissal from special education
  •  Discuss the impact of the pandemic
  • Other

Specify Other
*Required
The other meeting purpose.*This field is required when the Other option is selected above.

This field is limited to 1000 characters.
CommentsAny additional comments related to the team meeting.This field is limited to 8000 characters.

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Enrollment Information

The Enrollment Information editor is a read-only editor that pulls in district and school information where the student is enrolled.

Screenshot of the Enrollment Information editor.Enrollment Information Editor

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FieldDescriptionValidation
District of ResidenceThe student's district of residence. This field pulls in from the student's Enrollment record when available but can be manually edited.
Attending BuildingThe building where the student attends school.Upon Refresh, this field is pulled from the Enrollment tool and cannot be modified.
GradeThe student's grade.

Upon Refresh, this field is pulled from the Enrollment tool and cannot be modified.


Database Location: enrollment.grade

District Information
District NumberThe district number associated with the Enrolled school.District Information > State District Number
District NameThe district name associated with the Enrolled school.District Information > Name
District AddressThe district address associated with the Enrolled school.District Information > Address
District PhoneThe district phone number associated with the Enrolled school.District Information > Phone
District SPED AddressThe district special education address associated with the Enrolled school.District Information > SPED Address
District SPED PhoneThe district special ed phone number associated with the Enrolled school.District Information > SPED Phone

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Attendance

The Attendance editor documents the team members invited to the meeting.

Screenshot of the Attendance Editor.Attendance Editor

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Column NameDescriptionValidation
First Name
Required
The person's first name.This field is read-only and pulls from the student's Team Members tool. Manual entries are also allowed.
Last Name
Required
The person's last name.This field is read-only and pulls from the student's Team Members tool. Manual entries are also allowed.
Role NameThe role of the person. Click the expand link to view the list of available roles.
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  • Student
  • Parent
  • LEA Representative/Designee
  • General Education teacher
  • Special Education Teacher
  • Speech Language Pathologist
  • Career and Tech Education
  • Administrator
  • Advocate
  • Audiologist
  • Teacher
  • COTA
  • Curriculum Specialist
  • Designee
  • Educational Diagnostician
  • Instructional Aide
  • Interpreter
  • Occupational Therapist
  • Orientation and Mobility Specialist
  • Physical Therapist
  • Recreation Therapist
  • School Counselor
  • School Nurse
  • School Social Worker
  • Special Education Administrator
  • Special Education Classroom Teacher
  • Special Education Paraprofessional
  • Supervisor
  • Supportive Services Staff
  • Teacher English as a Second Language
  • Teacher's Aid
  • Other

N/A
RemoveRemoves the team member from the document.N/A

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Parent/Guardian Information

The Parent/Guardian Information editor pulls the contact information of the student's parent/guardian(s). 

Screenshot of the Parent/Guardian editor.Parent/Guardian Information Editor

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FieldDescription
Print SequenceThe order in which the parent/guardian displays.
Print In InviteIndicates the record prints.
NameThe name of the parent/guardian.
AddressThe address of the parent/guardian.
Home PhoneThe parent/guardian's home phone.
Work PhoneThe parent/guardian's work phone.
Cell PhoneThe parent/guardian's cell phone.
EmailThe parent/guardian's email.
Home Primary LanguageThe language the parent/guardian speaks at home.

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