Tool Search: Upload Wizard
Districts that do not use the Infinite Campus District Edition to manage their district data can use the State Edition Upload tool to upload files containing their district's student information to the State System. Files uploaded with the tool must conform to the File Specifications noted in the following information.
Upload Wizard tool
To use the tool, users must have tool rights to the Upload Wizard tool. Their user account must be set to the district that they are trying to upload into or must have state-wide district rights.
Prior to uploading a file, a calendar for the current year and all required grade levels for that calendar must be setup within the SD State Edition user interface. If this is not done, an error message will be displayed when an upload is attempted.
Additionally, the upload tool assumes that a School/Year has only one calendar and one schedule structure defined within the State Edition. If multiple calendars or schedule structures are created for that school/year, an error will display when an upload is attempted.
Understanding the Upload Wizard
The Upload Wizard provides three actions that can be selected:
Action |
Description |
|---|---|
Validate and Test |
In this mode the file will be uploaded and all data validation will be performed to ensure that the file conforms to the file specifications section. Additionally, a search will be performed on the District, School and Student Number to make sure the named District, School and Students actually exist. No data will change as a result of this action. A report will be generated listing errors and their corresponding line numbers and fields of error. |
Load Partial |
This mode will insert or update data for each record from the file that has no errors. If a row has an error, it will be displayed in the report generated after the upload completes.
|
Load Complete |
In addition to Validating and Testing, the Load Complete mode will erase all student data from calendars named in the upload file. After that, the records in the file are inserted as new enrollments. This mode should be used if a complete refresh of the data is required. It should not be used if any data has been manually edited through the user interface as that data will be lost.
This removes all existing data.
|
Uploading Files
- Select the appropriate action as defined above in the Work to Perform dropdown list.
- Locate the file to upload by selecting the Browse button in the File field. Follow the instructions for uploading and click the Upload button.
- Or, select a file from the Result File dropdown and click the Load button.
The file processes and a verification of the upload is returned.
Upload Confirmation
Not all fields are automatically overwritten at the state level. When First Year in Country, Parent Does not want Meal Status shared with DSS, Meal Status or any type of Title 1 fields are not null at the state level but no or null at the district level, a message will appear when a status change is attempted indicating that a status that is not No or Null exists and should not be overwritten.
The Enrollment Upload will create split fields with the date of the Enrollment Report Upload for Meal Status (if the status is changed from F or R to Standard) and any Title 1 status (if changed from Yes to No), with a warning message indicating that the student record was successfully imported and a new record was created.
File Specifications
Files should follow the proper naming conventions and record definitions defined below:
- All files will be tab delimited with a header record.
- If a field is not required it can be left blank, but the proper number of tabs must be in each record.
- All dates within the file will be in the format MM/DD/YYYY.
- Times within the file will be displayed in military (24 hour) time HH:MM:SS such as 23:00:00 for 11:00pm.
File Name
Files must be named with the district number (maximum of 5 digits), underscore, date underscore and record type with the extension *.tsv. Forward slashes are not allowed in file names and should be left out.
Example:
District 10063 submitting a Student Demographics file on 12/01/2006 would name the file: 10063_12012006_SD.tsv
Header Record
The first line of all files will be the header record. This is required.
Name |
Length |
Code/Format |
Description |
|---|---|---|---|
Record Type |
2 |
“HD” |
Always the value “HD” |
Date |
01 |
MM/DD/YYYY |
Date report was generated |
Time |
8 |
HH:MM:SS |
Time report was generated |
Version |
15 |
“SD2.0” |
Always the value “SD2.0” |
Example Record:
Header record submitted on December 1, 2006 at 11:00 pm:
HD 12/01/2006 23:00:00SD2.0
School Calendar Upload Specifications
This record defines each School Calendar or track a school is running. There should be at least 1 record per school. There can be multiple records per school if the school has students receiving instruction on different days or for different durations.If the school has multiple calendars, each calendar must be given a distinct Calendar Number.
| Element Name | Description | Location |
Record Type |
Type of record being generated. Always the value of "SS".
Alphabetic, 2 characters |
Data not stored
|
District Number |
State-assigned district identification number.
Numeric, 5 digits |
District Information > District Number
District.number |
School Number |
State-assigned school identification number.
Numeric, 2 digits |
School Information > State School Number
School.number |
Year |
The end year of the calendar.
Date field, 4 characters (YYYY) |
School Year Setup > End Year
Calendar.endYear |
Calendar Number |
Number assigned to the calendar. Needs to match calendar number in associated SD-Extract-School Calendar file.
Numeric, 3 digits |
Calendar Information > Calendar ID
Calendar.number |
Calendar Type |
The type of calendar for which information is being reported. If the value being imported is not a valid option, a warning will appear. If data already exists but the import file does not have a value entered, the existing value will not be overwritten.
Alphanumeric, 1 character |
Calendar Information > Type
Calendar.type |
Student Day |
The number of minutes of instruction in the typical student day.
Numeric, 3 digits |
Calendar Information > Calendar
Calendar.
|
4 Day School Week |
Indicates a 4 Day School Week.
Alphanumeric, 1 character (Y or N) |
Calendar Information > 4 Day School Week
Calendar.alternativeCode |
| Virtual | If this field = Y, check the Virtual box on the import calendar.
If blank or N, do not check the box. If currently checked and field is blank or N, do not uncheck box.
Alphanumeric, 1 character (Y or N) |
Calendar Information > Virtual
Calendar.virtual |
Example Records:
An elementary school (0120) grades 1 through 6 that attend 360 minutes of instruction per day and has half-day Kindergarten that attends 180 minutes of instruction per day and starts on a different date then the other grades.
SS 63 2007 1 360 Y
SS 63 120 2007 2 180 Y
School Days Upload Specifications
This record defines when a school is open and when it provides instruction to students. There should be 1 record per date per School Calendar record within the date range that the school is open.
| Element Name | Description | Location |
Record Type |
Type of record being generated. In this case, always a value of "DY". Alphabetic, 2 characters |
Not dynamically stored |
District Number |
State-assigned district identification number. Numeric, 5 digits |
District Information > District Number
District.number |
School Number |
State assigned school identification number. Numeric, 2 digits |
District Information > State School Number
School.number |
Year |
The end year of the calendar (i.e. for 2006-2007 = 2007). Date field, 4 characters (YYYY) |
School Year Setup > End Year
Calendar.endYear |
Calendar Number |
Number assigned to the calendar. Needs to match calendar number in associated SD-Extract-School Calendar file. Numeric, 3 digits |
Calendar Information > Number
Calendar.number |
Date |
A day record for each day in the calendar Date field, 10 characters (MM/DD/YYYY) |
Day Setup > Date
Day.date |
Instructional Day |
Indicates whether instruction was given to students on this date. Alphabetic, 2 characters (Y or N) |
Calendar Information > Days > Instruction
Day.instruction |
School Day |
Indicates if the school was open on this date (i.e. teacher in-service day will have Instruction = N and School Day = Y). Alphabetic, 2 characters (Y or N) |
Day Setup > School Day
Day.schoolDay |
Attendance Day |
Indicates if there is attendance for this day. Alphabetic, 2 characters (Y or N) |
Day Setup > Attendance
Day.attendance |
Day Duration |
Number of minutes of instruction offered on this day. Numeric, 3 digits |
Day Setup > Duration
Day.duration |
Example Records:
The week of April 22, 2007 to April 28, 2007 has instruction starting Monday and continuing through Thursday, with a teacher in-service day on Friday; its records would look like:
DY 63 2007 1 04/22/2007 N N N 0
DY 63 2007 1 04/23/2007 Y Y Y 360
DY 63 120 2007 1 04/24/2007 Y Y Y 360
DY 63 120 2007 1 04/25/2007Y Y Y 360
DY 63 120 2007 1 04/26/2007 Y Y Y 360
DY 63 120 2007 1 04/27/2007 N Y N 0
DY 63 120 2007 1 04/28/2007 N N N 0
Student Demographic Upload Specifications
This record format contains basic student demographics fields. Typically there should be one record per student. The exception for this is when a student’s name or identifying information changes while at a district. The state needs to maintain a history of all name changes for students, and the effective date controls when this name was used.
When a new identity is created for a person, existing information in the Person Information area of the Demographics tab is not deleted for the following fields:
- Social Security Number
- Birth Country
- Date Entered US
- Date Entered US School
- Date Entered State School
- Birth Verification
- Nickname
- Comments
| Element Name | Description | Location |
Record Type |
The type of record being generated. In this case, always the value of "SD" for student demographics. Alphabetic, 2 characters |
Not dynamically stored |
District Number |
State-assigned district identification number. Numeric, 5 digits |
District Information > District Number
District.number |
| State ID | State identification number assigned to students.
When importing in the State Edition, if the State ID does not match any person, a new person is created and a new State ID is created. The State ID in the file is not imported. When importing in the District Edition, if the State ID is null, the record is ignored and not imported. If the State ID exists in the file but does not match a person, an error message is produced and the record is not imported. Numeric, 9 digits |
Demographics > Person Identifiers > Student State ID
Person. studentNumber |
Last Name |
Student's legal last name Alphanumeric, 40 characters |
Demographics > Last Name
Identity.lastName |
First Name |
Student's legal first name Alphanumeric, 35 characters |
Demographics > First Name
Identity.firstName |
Middle Name |
Student's legal middle name. Alphanumeric, 20 characters |
Demographics > Middle Name
Identity.middleName |
Suffix |
Suffix attached to student's legal name. Accepts Jr. and SR. with or without punctuation. Alphanumeric, 3 characters |
Demographics > Suffix
Identity.suffix |
Gender |
Student's gender Alphabetic, 1 character (M or F) |
Demographics > Gender
Person.gender |
Birth Date |
Student's date of birth Date field, 10 characters (MM/DD/YYYY) |
Demographics > Birth Date
Identity.birthDate |
Race Determination |
Code indicating how student race was determined.
Numeric, 2 digits |
Demographics > Race Determination
IdentitraceEthnicityDetermination |
Hispanic Indicator |
Indicates if student is Hispanic/Latino. Numeric, 1 digit |
Demographics > Race/Ethnicity > Edit > Is the individual Hispanic/Latino?
IdentithispanicEthnicity |
American Indian or Alaska Native |
Indicates if student is American Indian or Alaska native. Alphanumeric, 1 digit (Y or N) |
Demographics > Race/Ethnicity > American Indian or Alaska Native
Identity.raceEthnicity |
Asian |
Indicates if student is Asian Alphanumeric, 1 digit (Y or N) |
Demographics > Race/Ethnicity > Asian
Identity.raceEthnicity |
Black or African American |
Indicates if student is Black or African American Alphanumeric, 1 digit (Y or N) |
Demographics > Race/Ethnicity > Black or African American
IdentitraceEthnicity |
Native Hawaiian or Other Pacific Islander |
Indicates if student is Native Hawaiian or Other Pacific Islander. Alphanumeric, 1 digit (Y or N) |
Demographics > Race/Ethnicity > Native Hawaiian or Other Pacific Islander
Identity.raceEthnicity |
White |
Indicates if student is White. Alphanumeric, 1 digit |
Demographics > Race/Ethnicity > White
Identity.raceEthnicity |
| Primary Address | The reporting student's primary home address.
Alphanumeric, 50 characters (Allow leading zeros) |
Membership in Households > Address
StudentContacts.address |
| City | The city the student resides in.
Alphanumeric, 20 characters |
Membership in Households > City
StudentContacts.city |
| State | The state the student resides in.
Alphanumeric, 2 characters |
Membership in Households > State
StudentContacts. state |
| Zip Code | The zip code the student resides in.
Numeric, 10 digits |
Membership in Households > Zip Code
StudentContacts. zip |
Example Records:
A student record for Joe Smith,
SD 63 Smith Joe Alan II M 03/01/1997 05
Common errors:
- Gender or Race/Ethnicity left blank (data is required for these fields)
- Field names included in file (please remove all field names, such as legal entity number, gender, race/ethnicity, etc.).
- Date Fields must be in a MM/DD/YYYY format (e.g. 03/07/1999).
- Fields with no information still require a tab.
Enrollment Upload Specifications
This record contains information for the student enrollment. Typically there should be one record per student enrollment. For your file name, the record type is EN.
The Enrollment Import file will not overwrite existing Homeless records.
Header Record
Name |
Length |
Code/Format |
Description |
|---|---|---|---|
Record Type |
2 |
“HD” |
Always the value “HD” |
Date |
10 |
MM/DD/YYYY |
Date report was generated |
Time |
8 |
HH:MM:SS |
Time report was generated |
Version |
15 |
“SD2.0” |
Always the value “SD2.0” |
Enrollment Record
| Name | Description | Location |
District Number |
State-assigned district identification number. Number, 5 digits Zero padding required. |
District Information > District Number
District.number |
School Number |
State-assigned school identification number. Number, 2 digits Zero padding required. |
School Information > State School Number
School.number |
Calendar Number |
Number assigned to the calendar. Needs to match calendar number in associated SD-Extract-School Calendar file. Number, 3 digits |
Calendar Information > Number
Calendar.number |
| District Code | The district associated with the enrollment record.
Number, 2 digits |
District Information > District Code
District.districtCode |
First Name |
Student's legal first name. Alphanumeric, 35 characters |
Demographics > First Name
Identity.firstName |
Middle Name |
Student's legal middle name. Alphanumeric, 20 characters |
Demographics > Middle Name
Identity.middleName |
Last Name |
Student's legal last name. Alphanumeric, 40 characters |
Demographics > Last Name
Identity.lastName |
Birth date |
Student's date of birth. Date field, 10 characters (MM/DD/YYYY) |
Demographics > Birth Date
Identity.birthdate |
Gender |
Student's gender. Alphabetic, 1 character (M or F) |
Demographics > Gender
Person.gender |
State ID Number |
Student's state ID number. Numeric, 9 digits |
Demographics > Person Identifiers > Student State ID
Person.studentNumber |
Social Security Number |
Student's Social Security number. Numeric, 9 digits |
Demographics > Social Security Number
Student.ssn |
Grade Level |
Student grade level Alphanumeric, 2 characters |
Enrollments > Grade
Enrollment.grade |
Resident District Number |
The identification number of the district in which the student resides. Numeric, 5 digits |
Enrollments > State Reporting Fields > Resident District
Enrollment.residentDistrict |
Attending District Number |
The identification number of the district in which the student attends school. Numeric, 5 digits |
Enrollments > State Reporting Fields > Serving (Attending) District
Enrollment.servingDistrict |
Enrollment Start Date |
The day student enrollment began. Date field, 10 characters (MM/DD/YYYY) |
Enrollments > Start Date
Enrollment.startDate |
Enrollment End Date |
The day student enrollment ended. Date field, 10 characters MM/DD/YYYY |
Enrollments > End Date
Enrollment.endDate |
Service Type |
Indicates type of service student is receiving.
Alphabetic, 1 character |
Enrollments > Service Type
Enrollment.serviceType |
Percent Enrolled |
Percentage of time student was enrolled in the service, between 0 and 100. Numeric, 3 digits |
Enrollments > State Reporting Fields > Percent Enrolled
Enrollment.percentEnrolled |
Start Status |
The reason for the student's entry into the school. Numeric, 2 digits |
Enrollments > General Enrollment Information > Start Status
Enrollment.startStatus |
End Status |
Reason student enrollment was ended. If Enrollment End Date is supplied, an End Status must be entered. See options in the South Dakota Enrollments article. Numeric, 2 digits |
Enrollments > End Status
Enrollment.endStatus |
County Number |
State defined county number or code. Numeric, 2 digits |
Enrollments > County
County.number |
Enrollment Status |
Status of the student's enrollment. If Resident District and Attending District are not the same, an Enrollment Status must be selected. If Resident District and Attending District are the same, only codes A and D are available. If the districts differ, codes B, C, E, G, J, M, O, P, T and W are available. Alphanumeric, 1 character |
Enrollments > State Reporting Fields > Enrollment Status
EnrollmentSD.
|
EL |
Indicates student is participating in English Learner programming.
This field will not import if the District Code field = 30 or blank. Alphabetic, 1 character (Y or N) |
English Learners (EL) > Program Status
LEP.programStatus |
Primary Language |
Primary language the student speaks. Import logic is as follows:
Alphanumeric, 3 characters |
Identities > Home Primary Language
Enrollment.language |
EL Date |
The date on which the student began participation in the English Learner program.
This field will not import if the District Code field = 30 or blank. Date field, 10 characters (MM/DD/YYYY) |
English Learners (EL) > EL Services > Start Date
LEP.startDate |
| EL Service Type | When this field is populated with an EL state code, create an EL services record on the EL Services screen
|
English Learners (EL) > EL Services > Service Type
ELService.type |
| EL Service Start Date | Import this start date as the start date from the EL Service record created when importing the EL Service Type value. Date field, 10 characters (MM/DD/YYYY) |
English Learners (EL) > EL Services > Start Date
ELService.startDate |
| Gifted | Indicates if the student is considered gifted. Alphanumeric, 1 character (Y or N) |
Enrollments > State Reporting Fields > Gifted
Enrollment.giftedTalented |
| Documented Hearing Loss | Indicates if the student has documented hearing loss.
Alphanumeric, 1 character (Y or N) |
Enrollments > State Reporting Fields > Documented Hearing Loss
Enrollment.hearingLoss |
| 504 Plan | Indicates if the student has a 504 Plan. Alphanumeric, 1 character (Y or N) |
Enrollments > State Reporting Fields > 504 Plan
Enrollment.section504 |
Special Ed Category |
Code indicating category into which student's special education program participation fits. If Special Ed Category is entered, Special Ed Start Date must not be empty.
Numeric, 8 digits |
Enrollments > Special Ed Fields > Special Ed Category
Enrollment.
|
Occupational Therapy Hours |
Number of hours student participated in occupational therapy. Round to 3 decimals. Decimal, 8 digits |
Enrollments > Special Ed Fields > Occupational Therapy Hours
CustomEnrollment
|
Physical Therapy Hours |
Number of hours student participated in physical therapy. Round to 3 decimals. Decimal, 8 digits |
Enrollments > Special Ed Fields > Physical Therapy Hours
CustomEnrollment
|
Psychological Therapy Hours |
Number of hours student participated in psychological therapy. Round to 3 decimals. Decimal, 8 digits |
Enrollments > Special Ed Fields > Psychological Therapy Hours
CustomEnrollment
|
Counseling Hours |
Number of hours student participated in counseling services. Round to 3 decimals. Decimal, 8 digits |
Enrollments > Special Ed Fields > Counseling Services Hours
CustomEnrollment
|
Social Work Hours |
Number of hours student participated in social work services. Round to 3 decimals. Decimal, 8 digits |
Enrollments > Special Ed Fields > Social Work Services Hours
CustomEnrollment
|
Audiological Therapy Hours |
Number of hours student participated in audiological services. Round to 3 decimals. Decimal, 8 digits |
Enrollments > Special Ed Fields > Audiological Services Hours
CustomEnrollment
|
Recreational Therapy Hours |
Number of hours student participated in recreational therapy. Round to 3 decimals. Decimal, 8 digits |
Enrollments > Special Ed Fields > Recreational Therapy Hours
CustomEnrollment
|
School Health Hours |
Number of hours student participated in school health services. Round to 3 decimals. Decimal, 8 digits |
Enrollments > Special Ed Fields > School Health Services Hours
CustomEnrollment
|
Speech Therapy Hours |
Number of hours student participated in speech/language therapy. Round to 3 decimals. Decimal, 8 digits |
Enrollments > Special Ed Fields > Speech/Language Therapy Hours
CustomEnrollment
|
SPED Transportation |
Indicates whether student is receiving transportation assistance. Decimal, 8 digits |
Enrollments > Special Ed Fields > Transportation
CustomEnrollment
|
Other Service Hours |
Number of hours student participated in other services. Round to 3 decimals. Decimal, 8 digits |
Enrollments > Special Ed Fields > Other Service Hours
CustomEnrollment
|
SPED Assistive Technology |
Indicates whether student is receiving assistive technology services. Alphabetic, 1 character (Y or N) |
Enrollments > Special Ed Fields > Assistive Technology
CustomEnrollment
|
Orientation Mobility Hours |
Number of hours student participated in orientation mobility therapy. Round to 3 decimals. Decimal, 8 digits |
Enrollments > Special Ed Fields > Orientation Mobility Hours
CustomEnrollment
|
| ASD Severity Behaviors | Indicates if the student requires ASD Behavioral support and the severity level of this support.
This field is required when Primary Disability = 560: Autism Spectrum Disorder. Alphanumeric, 1 character |
Enrollments > Special Ed Fields > ASD Severity Behaviors
CustomEnrollment sped.asdSeverity Behaviors |
| ASD Severity Communication | Indicates if the student requires ASD Communication support and the severity level of this support.
|
Enrollments > Special Ed Fields > ASD Severity Communication
CustomEnrollment sped. asdSeverity Communication |
| Participates in Alt Assessment | Indicates if the student participates in alternative assessment.
Alphabetic, 1 character (Y or N) |
Enrollments > Special Ed Fields > Participates in Alt Assessment
CustomEnrollment sped.cognitive Disabilities |
Special Ed Program |
Code indicating the type of special education program in which the student is participating. If Special Ed Program is entered, SPED Start Date must not be empty.
Alphabetic, 1 character |
Enrollments > Special Ed Fields > Special Ed Program
Enrollment.specialEdStatus |
Primary Disability |
Student's primary disability. If Primary Disability is entered, SPED Start Date must not be empty. Alphanumeric, 3 characters |
Enrollments > Special Ed Fields > Primary Disability
Enrollment.disability1 |
Multiple Disability 1 |
Student's disability in addition to Primary Disability. Alphanumeric, 3 characters |
Enrollments > Special Ed Fields > Multiple Disability 1
Enrollment.disability2 |
Multiple Disability 2 |
Student's disability in addition to Primary Disability. Alphanumeric, 3 characters |
Enrollments > Special Ed Fields > Multiple Disability 2
Enrollment.disability3 |
Multiple Disability 3 |
Student's disability in addition to Primary Disability. Alphanumeric, 3 characters |
Enrollments > Special Ed Fields > Multiple Disability 3
Enrollment.disability4 |
Multiple Disability 4 |
Student's disability in addition to Primary Disability. Alphanumeric, 3 characters |
Enrollments > Special Ed Fields > Multiple Disability 4
Enrollment.disability5 |
Multiple Disability 5 |
Student's disability in addition to Primary Disability. Alphanumeric, 3 characters |
Enrollments > Special Ed Fields > Multiple Disability 5
Enrollment.disability6 |
SPED Start Date |
Beginning date of Special Education program participation. Date field, 10 characters (MM/DD/YYYY) |
Enrollments > Special Ed Fields > Effective Date
Enrollment.spedStartDate |
SPED End Date |
Ending date of Special Education program participation. Date field, 10 characters (MM/DD/YYYY) |
Enrollments > Special Ed Fields > End Date
Enrollment.spedExitDate |
SPED Exit Code |
Exit code attached to the ending of the student's special education participation. Special Ed Exit Code is required when the Special Ed End Date is not null. |
Enrollments > Special Ed Fields > Exit Code
Enrollment.spedExitReason |
Days Absent |
Number of days student was absent. Decimal, 8 digits |
Enrollments > State Reporting Fields > Absent Days
Calculated, not dynamically stored |
Title 1 Status |
Indicates whether student is participating in title 1 services. Alphabetic, 1 character (Y or N) |
Enrollments > State Reporting Fields > Title 1
Enrollment.title1 |
Citizenship |
Code indicating student's citizenship status.
Numeric, 1 digits |
Enrollments > State Reporting Fields > Citizenship
Enrollment.citizenship |
Transportation |
Indication of transportation assistance provided to the student, if applicable.
Numeric, 2 digits |
Enrollments > State Reporting Fields > Transportation Category
Enrollment.transportation |
Homeless |
Indicates student's homeless status. If student was homeless at any point during the school year, field should remain populated even if student is no longer homeless.
Alphanumeric, 1 character |
Homeless > Primary Nighttime Residence
Homeless.
|
| Homeless Start Date | The first day the student was identified as homeless.
Date field, 10 characters (MM/DD/YYYY) |
Homeless > Start Date
Homeless.startDate |
| Unaccompanied Youth | Indicates the student is not in the presence of a parent, guardian or legal status identified by the court system. Accepted values are as follows:
The most recent Homeless record is reported.F
Alphanumeric, 3 characters |
Homeless > Unaccompanied Youth
Homeless. unaccompaniedYouth |
Title 1 Math |
Indicates student's participation in Title 1 Math program. Alphabetic, 1 character (Y or N) |
Enrollments > State Reporting Fields > Title 1 Math
EnrollmentSD.title1Math |
Title 1 Reading |
Indicates student's participation in Title 1 Reading program. Alphabetic, 1 character (Y or N) |
Enrollments > State Reporting Fields > Title 1 Reading
EnrollmentSD.title1Reading |
Title 1 Science |
Indicates student's participation in Title 1 Science program. Alphabetic, 1 character (Y or N) |
Enrollments > State Reporting Fields > Title 1 Science
EnrollmentSD.title1Science |
Title 1 Social Science |
Indicates student's participation in Title 1 Social Science program. Alphabetic, 1 character (Y or N) |
Enrollments > State Reporting Fields > Title 1 Social Science
EnrollmentSD.title1SocialScience |
Title 1 Vocational |
Indicates student's participation in Title 1 Vocational program. Alphabetic, 1 character (Y or N) |
Enrollments > State Reporting Fields > Title 1 Vocational
EnrollmentSD. title1Vocational |
Title 1 Health |
Indicates student's participation in Title 1 Health program. Alphabetic, 1 character (Y or N) |
Enrollments > State Reporting Fields > Title 1 Health/ Dental/Eye Care
EnrollmentSD.title1Health |
Title 1 Guidance |
Indicates student's participation in Title 1 Guidance program. Alphabetic, 1 character (Y or N) |
Enrollments > State Reporting Fields > Title 1 Supporting Guidance
EnrollmentSD.
|
First Year In Country |
Indicates that this enrollment represents the student's first year in the country. Alphabetic, 1 character (Y or N) |
Enrollments > State Reporting Fields > First Year in Country
EnrollmentSD. firstYearInCountry |
Date Entered US Schools |
The date the student enrolled in a US school. Date field, 10 characters (MM/DD/YYYY) |
Demographics > Data Entered US Schools
Identity.
|
Date Entered 9th Grade |
Indicates the date in which the student entered 9th grade. Data is imported into the student's Graduation > Date First Entered the 9th Grade field.
Date field, 10 characters (MM/DD/YYYY) |
Graduation > Date First Entered the 9th Grade Graduation.grade9Date |
Diploma Type |
The student's graduation diploma type.
Alphanumeric, 2 characters |
Graduation > Diploma Type
Graduation.
|
Diploma Date |
The date the student received Date field, 10 characters (MM/DD/YYYY) |
Graduation > Diploma Date
Graduation.
|
| Diploma Period | Indicates when the diploma was issued. Reported values are as follows:
If a Diploma Period value already exists for the student, the value in Campus will be updated to the value in the upload file. If a Diploma Period value exists for a student but their Diploma Period is blank in the upload file, the student's Diploma Period value will be removed and replaced with null. Alphanumeric, 2 characters |
Graduation > Diploma Period
Graduation. diplomaPeriod |
| Graduation Endorsement 1 | Indicates if the student has a Graduation Endorsement of 'Advanced Endorsement'.
Alphanumeric, 1 character (Y or N) |
Graduation > Endorsements
GraduationSealstateSeal |
| Graduation Endorsement 2 | Indicates if the student has a Graduation Endorsement of 'Advanced Career Endorsement'.
Alphanumeric, 1 character (Y or N) |
Graduation > Endorsements
GraduationSeal.stateSeal |
| Graduation Endorsement 3 | Indicates if the student has a Graduation Endorsement of 'Advanced Honors Endorsement'.
Alphanumeric, 1 character (Y or N) |
Graduation > Endorsements
GraduationSeal.stateSeal |
| Student of Active Military Parent | Indicates the student has a parent who is actively in the military.
|
Enrollments > State Reporting Fields > Student of Active Military Parent
Enrollment. studentOfActive MilitaryParent |
| Student Directory Information | Indicates whether or not the school is allowed to share information about the student with non school entities. Alphabetic, 3 character (Yes or No) |
Enrollments > State Reporting Fields > Student Directory Info 7-12 ONLY
EnrollmentSD. doNotShare |
| Student GPA | The student's GPA..
Numeric, 5 digits (X.XXXX) |
Enrollments > State Reporting Fields > GPA
EnrollmentSD.gpa |
| Participates in After School Prg | Indicates if the student participates in an after school program.
Alphanumeric, 1 character (Y or N) |
Enrollments > State Reporting Fields > Participates in After School Prg
Enrollment.afterSchoolProgram |
Year |
The end year of the enrollment (i.e. for SY2006-2007 = 2007). Date field, 4 characters (YYYY) |
School Year Setup > End Year
Calendar.endYear |
Important Fields to Note
In preparation for future importing and state reporting requirements, you should be aware of and begin using ASD Severity Behavior Level and ASD Severity Communication Level fields (Enrollments > Special Ed Fields).
See the Enrollments (South Dakota) article for more information about these fields.
ASD Severity FieldsYou should also begin using the Endorsement field found in the Graduation Endorsements section of the Graduation tool (Graduation > Graduation Endorsements).
See the Graduation (South Dakota) article for more information.
Graduation Endorsements