Tool Search: Special Education Summary
The Special Education Summary tool allows users to view student Special Ed data without having tool rights access to their Plans/Evaluations. Users can enter some data for State Reporting purposes.
This tool consists of several sections: Summary Overview, ACS, State Reporting and Data Entry, and SPED Flags.
See the core SPED State Reporting article for information on necessary tool rights, SPED Flags functionality, and guidance on adding State Reporting or Setting records.
Special Education SummarySummary Overview
Select which Plan or Evaluation to view a summary from the Plan to View or Evaluation to View dropdowns. Click the Select button to confirm selection.
This section is read-only. The information displayed in the Plan and Evaluation Information section is pulled from the student's Plan and Evaluation.
Plan Information
See the Georgia Individual Education Plan article for additional information.
Plan InformationThe following table lists all the fields in the Plan Information section and from where that field pulls data.
| Field | Description | Location |
|---|---|---|
| IEP Implementation Date(Start Date) | The day on which the plan begins for the student. | Education Plan > IEP Implementation Date |
Signed Parental Consent for Services (Parent Consent for Provision of Services) | The date on which the consent was reviewed by the parent/guardian. | Education Plan > Signed Parental Consent for Services |
| Primary Area of Exceptionality | The primary disability of the student. | Enrollment Information > Primary Area of Exceptionality |
| Special Ed Status | The student's special ed status. | Enrollment Information > Special Ed Status |
Special Ed Setting/Environment | The location at which the student receives special educational services. | Enrollment Information > Special Ed Setting/Environment |
Extended Year | Indicates if the student participates in an extended year program. | Enrollment Information > Extended Year |
Area Served | The designation for which the student requires special ed services. | Enrollment Information > Area Served |
| Service | The name of the service to be provided to the student. | The Service fields pull from any of the Service editors listed below and repeat for each service (see example).
The Service fields are NOT state-reported and also display in the State Reporting and Data Entry section. |
| Service Start Date | The first day services are administered to the student. | |
| Service End Date | The last day services are administered to the student. | |
| Duration/Session Frequency/Service Frequency | The number of minutes, session frequency, and service frequency, displayed as minutes, # times/frequency (i.e. 30.0 min, 1.0 times/week), |
Evaluation Information
See the Georgia Evaluation article for additional information.
Evaluation InformationThe following table lists all the fields in the Evaluation Information section and from where that field pulls data.
| Field | Description | Location |
|---|---|---|
| Babies Can't Wait | A State Reported field for students who are not served before reaching school age. | Enrollment Information > Babies Can't Wait |
Consent for Evaluation (Parent Consent to Evaluate) | The date consent was given to place the student in special education services. | Eligibility Header > Consent for Evaluation |
| Initial Evaluation | The date an initial evaluation took place. | Eligibility Header > Initial Evaluation |
Eligibility Date (Re-Evaluation Date) | The date the student is considered eligible for special education services. | Eligibility Header > Eligibility Date |
| Primary Area of Exceptionality | The student's primary disability. | Eligibility Determination > Primary |
| Secondary Area of Exceptionality | The student's secondary disability. | Eligibility Determination > Secondary |
| Tertiary Area of Exceptionality | The student's tertiary disability. | Eligibility Determination > Tertiary |
| Fourth Area of Exceptionality | The student's fourth disability. | Eligibility Determination > Fourth |
| Fifth Area of Exceptionality | The student's fifth disability. | Eligibility Determination > Fifth |
ACS
The ACS section tracks students' participation in the Alternate Content Standards (ACS) program and the corresponding eligibility dates.
Overlapping records are NOT allowed.
ACS List ViewSelect an existing record or click New to open the ACS detail screen.
ACS Detail
ACS Detail Screen| Field | Description | Additional Information |
|---|---|---|
| Start Date Required | The first day the student was eligible for Alternate Content Standards. | Database Location: SpecialEdState.startDate Ad hoc Inquiries: Student > Special Ed State (ACS) > startDate (specialEdState.startDate) |
| End Date | The last day the student was eligible for Alternate Content Standards. | Database: SpecialEdState.endDate Ad hoc Inquiries: Student > Special Ed State (ACS) > endDate (specialEdState.endDate) |
| ACS | Indicates the student is eligible for Alternate Content Standards. Options are Yes or No. | Database: SpecialEdState.assessment Ad hoc Inquiries: Student > Learner > Special Ed State (ACS) > assessment (specialEdState.assessment) |
State Reporting and Data Entry
The State Reporting and Data Entry section allows users to enter reported Special Ed data not stored in a student's document. This section is used to enter data for Ed-Fi Reporting.
Overlapping records are NOT allowed.
State Reporting and Data Entry List View State Reporting and Data Entry Detail
Select an existing record or click New to open the State Reporting and Data Entry detail screen. The screen consists of the State Reporting and Data Entry, Related Services, Special Education, and SPED Events sections.
State Reporting and Data Entry SectionThe following table lists all the fields in the State Reporting and Data Entry section.
The following fields report on the Student Special Education Program Associations Ed-Fi resource.
| Field | Description | Location |
|---|---|---|
| Program Start Date Required | The first day of the program record. | Database: SpecialEdStateGA.startDate Ad hoc Inquiries: Student > Special Ed State (ACS) > specialEDStateGA.startDate |
| Program End Date | The last day of the program record. | Database: SpecialEdStateGA.endDate Ad hoc Inquiries: Student > Special Ed State (ACS) > specialEDStateGA.endDate |
| IEP Start Date | The first day of the student's plan. | Database Location: SpecialEdStateGA.iepStartDate Ad Hoc Inquiries: Student > State Reporting GA > iepStartDate (specialEDStateGA.iepStartDate) |
| Special Education Status | The student's special education status. Options are Yes or No. | Database Location: SpecialEDStateGA.specialEdStatus Ad hoc Inquiries: Student > State Reporting GA > specialEdStatus (specialEDStateGA.specialEdStatus) |
| Special Education Setting | The location at which the student receives special education services. | Database Location: SpecialEDStateGA.specialEdSetting Ad hoc Inquiries: Student > State Reporting GA > specialEdSetting (specialEDStateGA.specialEdSetting) |
| Area of Exceptionality | The student's primary disability. | Database Location: SpecialEdStateGA.areaOfExceptionality Ad hoc Inquiries: Student > State Reporting GA > areaOfExceptionality (specialEDStateGA.areaOfExceptionality) |
| Area Served | The options available in this dropdown are located in an unlocked attribute dictionary. | Database Location: SpecialEDStateGA.areaServed Ad hoc Inquiries: Student > State Reporting GA > areaServed (specialEDStateGA.areaServed) |
| Extended Year | Indicates if the student participates in an extended year program. Options are Yes or No. | Database Location: SpecialEDStateGA.extendedYear Ad hoc Inquiries: Student > State Reporting GA > extendedYear (specialEDStateGA.extendedYear) |
| Service Plan | Indicates the student has a service plan. | Database Location: SpecialEDStateGA.servicePlan Ad hoc Inquiries: Student > State Reporting GA > servicePlan (specialEDStateGA.servicePlan) |
| Reason Exited | The reason the student stopped receiving special education services. | Database Location: SpecialEdStateGA.exitReason Ad hoc Inquiries: Student > State Reporting GA > exitReason (specialEDStateGA.exitReason) |
Related Services
Related Services Section The following fields report on the Student Special Education Program Associations Ed-Fi resource.
| Field | Description | Location |
|---|---|---|
| Audiology Services | The number of hours the student receives audiology services. | Database Location: SpecialEdStateGA.audiologyServices Ad hoc Inquiries: Student > State Reporting GA > audiologyServices (specialEDStateGA.audiologyServices) |
| Counseling Services | The number of hours the student receives counseling services. | Database Location: SpecialEdStateGA.counselingServices Ad hoc Inquiries: Student > State Reporting GA > counselingServices (specialEDStateGA.counselingServices) |
| Diagnostic Services | The number of hours the student receives diagnostic services. | Database Location: SpecialEdStateGA.diagnosticServices Ad hoc Inquiries: Student > State Reporting GA > diagnosticServices (specialEDStateGA.diagnosticServices) |
| Interpreter Services | The number of hours the student receives interpreter services. | Database Location: SpecialEdStateGA.interpreterServices Ad hoc Inquiries: Student > State Reporting GA > interpreterServices (specialEDStateGA.interpreterServices) |
| Occupational Therapy Services | The number of hours the student receives occupational therapy services. | Database Location: SpecialEdStateGA.oTServices Ad hoc Inquiries: Student > State Reporting GA > oTServices (specialEDStateGA.oTServices) |
| Orientation and Mobility Services | The number of hours the student receives orientation and mobility services. | Database Location: SpecialEdStateGA.oMServices Ad hoc Inquiries: Student > State Reporting GA > oMServices (specialEDStateGA.oMServices) |
| Physical Therapy Services | The number of hours the student receives physical therapy services. | Database Location: SpecialEdStateGA.pTServices Ad hoc Inquiries: Student > State Reporting GA > pTServices (specialEDStateGA.pTServices) |
| Psychological Services | The number of hours the student receives psychological services. | Database Location: SpecialEdStateGA.psychologicalServices Ad hoc Inquiries: Student > State Reporting GA > psychologicalServices (specialEDStateGA.psychologicalServices) |
| Recreation Services | The number of hours the student receives recreation services. | Database Location: SpecialEdStateGA.recreationServices Ad hoc Inquiries: Student > State Reporting GA > recreationServices (specialEDStateGA.recreationServices) |
| School Health/Nursing Services | The number of hours the student receives school health/nursing services. | Database Location: SpecialEdStateGA.sHNServices Ad hoc Inquiries: Student > State Reporting GA > sHNServices (specialEDStateGA.sHNServices) |
| School Social Work Services | The number of hours the student receives school social work services. | Database Location: SpecialEdStateGA.sSWServices Ad hoc Inquiries: Student > State Reporting GA > sSWServices (specialEDStateGA.sSWServices) |
| Special Transportation Services | The number of hours the student receives special transportation services. | Database Location: SpecialEdStateGA.sTServices Ad hoc Inquiries: Student > State Reporting GA > sTServices (specialEDStateGA.sTServices) |
| Speech Therapy Hours | The number of hours the student spends receiving speech therapy services. | Database Location: SpecialEdStateGA.speechTherapy Ad hoc Inquiries: Student > State Reporting GA > speechTherapy (specialEDStateGA.speechTherapy) |
Special Education
Special Education SectionThe following fields report on the Student Special Education Program Associations Ed-Fi resource.
| Field | Description | Location |
|---|---|---|
| Autism Hours | The number of hours the student receives autism services. | Database Location: SpecialEdStateGA.autismServiceHours Ad hoc Inquiries: Student > State Reporting GA > autismServiceHours (specialEDStateGA.autismServiceHours) |
| Blind Hours | The number of hours the student receives blind services. | Database Location: SpecialEdStateGA.blindServiceHours Ad hoc Inquiries: Student > State Reporting GA > blindServiceHours (specialEDStateGA.blindServiceHours) |
| Deaf and Blind Hours | The number of hours the student receives deaf and blind services. | Database Location: SpecialEdStateGA.dBServiceHours Ad hoc Inquiries: Student > State Reporting GA > dBServiceHours (specialEDStateGA.dBServiceHours) |
| Deaf Hours | The number of hours the student receives deaf services. | Database Location: SpecialEdStateGA.deafServiceHours Ad hoc Inquiries: Student > State Reporting GA > deafServiceHours (specialEDStateGA.deafServiceHours) |
| Emotional/Behavioral Disorder Hours | The number of hours the student receives emotional/behavioral disorder services. | Database Location: SpecialEdStateGA.eBDServiceHours Ad hoc Inquiries: Student > State Reporting GA > eBDServiceHours (specialEDStateGA.eBDServiceHours) |
| Hard of Hearing Hours | The number of hours the student receives hard of hearing services. | Database Location: SpecialEdState.hHServiceHours Ad hoc Inquiries: Student > State Reporting GA > hHServiceHours (specialEDStateGA.hHServiceHours) |
| Mild Intellectual Hours | The number of hours the student receives mild intellectual services. | Database Location: SpecialEdStateGA.milServiceHours Ad hoc Inquiries: Student > State Reporting GA > milServiceHours (specialEDStateGA.milServiceHours) |
| Moderate Intellectual Hours | The number of hours the student receives moderate intellectual services. | Database Location: SpecialEdStateGA.moIServiceHours Ad hoc Inquiries: Student > State Reporting GA > molServiceHours (specialEDStateGA.molServiceHours) |
| Orthopedic Impairment Hours | The number of hours the student receives orthopedic impairment services. | Database Location: SpecialEdStateGA.oIServiceHours Ad hoc Inquiries: Student > State Reporting GA > oIServiceHours (specialEDStateGA.oIServiceHours) |
| Other Health Impairment Hours | The number of hours the student receives other health impairment services. | Database Location: SpecialEdStateGA.oHIServiceHours Ad hoc Inquiries: Student > State Reporting GA > autismServiceHours (specialEDStateGA.oHIServiceHours) |
| Profound Intellectual Hours | The number of hours the student receives profound intellectual services. | Database Location: SpecialEdStateGA.pIServiceHours Ad Hoc Inquiries: Student > Special Ed GA > pIServiceHours (specialEDStateGA.pIServiceHours) |
| Receives All IEP | Indicates the student receives all IEP services. | Database Location: SpecialEdStateGA.receivesAllIEP Ad hoc Inquiries: Student > State Reporting GA > receivesAllIEP (specialEDStateGA.receivesAllIEP) |
| SDD Hours | The number of hours the student receives SDD services. | Database Location: SpecialEdStateGA.sDDServiceHours Ad hoc Inquiries: Student > State Reporting GA > sDDServiceHours (specialEDStateGA.sDDServiceHours) |
| Severe Intellectual Hours | The number of hours the student receives severe intellectual services. | Database Location: SpecialEdStateGA.sIServiceHours Ad hoc Inquiries: Student > State Reporting GA > autismServiceHours (specialEDStateGA.sIServiceHours) |
| Specific Learning Disability Hours | The number of hours the student receives specific learning disability services. | Database Location: SpecialEdStateGA.sLDServiceHours Ad hoc Inquiries: Student > State Reporting GA > sLDServiceHours (specialEDStateGA.sLDServiceHours) |
| Speech-Language Impairment Hours | The number of hours the student receives speech-language impairment services. | Database Location: SpecialEdStateGA.sLIServiceHours Ad hoc Inquiries: Student > State Reporting GA > sLIServiceHours (specialEDStateGA.sLIServiceHours) |
| Traumatic Brain Injury Hours | The number of hours the student receives traumatic brain injury services. | Database Location: SpecialEdStateGA.tBIServiceHours Ad hoc Inquiries: Student > State Reporting GA > tBIServiceHours (specialEDStateGA.tBIServiceHours) |
| Visual Impairment Hours | The number of hours the student receives visual impairment services. | Database Location: SpecialEdStateGA.vIServiceHours Ad hoc Inquiries: Student > State Reporting GA > vIServiceHours (specialEDStateGA.vIServiceHours) |
SPED Events
SPED Events SectionThe following fields report on the Student Special Education Program Associations Ed-Fi resource.
| Field | Description | Location |
|---|---|---|
| Babies Can't Wait Notification (01) | The date of the Babies Can't Wait Notification. | Database Location: SpecialEdDateGA.babiesCannotWaitDate Ad hoc Inquiries: Student > State Reporting GA > babiesCannotWaitDate (specialEDStateGA.babiesCannotWaitDate) |
| Parent Consent to Evaluation (02) | The date the parent consented to evaluate the student. | Database Location: specialEdStateGA.pCToEDate Ad hoc Inquiries: Student > State Reporting GA > pCToEDate (specialEDStateGA.pCToEDate) |
| Initial Evaluation (03) | The date of the initial evaluation. | Database Location: SpecialEdStateGA.initialEvalDate Ad hoc Inquiries: Student > State Reporting GA > initialEvalDate(specialEDStateGA.initialEvalDate) |
| Initial Eligibility (04) | The date of the initial eligibility determination. | Database Location: SpecialEdStateGA.iEDDate Ad hoc Inquiries: Student > State Reporting GA > iEDDate (specialEDStateGA.iEDDate) |
| Initial IEP Meeting (05) | The date of the initial IEP meeting. | Database Location: SpecialEdStateGA.iIEPMDate Ad Hoc Inquiries: Student > State Reporting GA > iIEPMDate (specialEDStateGA.iIEPMDate) |
| Parent Present | Indicates the parent/guardian was a participant. | Database Location: SpecialEDStateGA.pPInitIEP Ad hoc Inquiries: Student > State Reporting GA > pPInitIEP (specialEDStateGA.pPInitIEP) |
| Student Present | Indicates the student was a participant. | Database Location: SpecialEDStateGA.sPInitIEP Ad hoc Inquiries: Student > State Reporting GA >sPInitIEP (specialEDStateGA.sPInitIEP) |
| Initiation of IEP Services (06) | The first day of IEP services. | Database Location: SpecialEdStateGA.iIEPSDate Ad hoc Inquiries: Student > State Reporting GA > iIEPSDate (specialEDStateGA.iIEPSDate) |
| IEP Annual Review (07) | The date of the IEP annual review. | Database Location: SpecialEdStateGA.iEPARDate Ad hoc Inquiries: Student > State Reporting GA > iEPARDate (specialEDStateGA.iEPARDate) |
| Parent Present | Indicates the parent/guardian was a participant. | Database Location: SpecialEDStateGA.pPAnnRev Ad hoc Inquiries: Student > State Reporting GA > pPAnnRev (specialEDStateGA.pPAnnRev) |
| Student Present | Indicates the student was a participant. | Database Location: SpecialEDStateGA.sPAnnRev Ad hoc Inquiries: Student > State Reporting GA > sPAnnRev (specialEDStateGA.sPAnnRev) |
| 2nd IEP Annual Review (07) | The date of the second IEP annual review. | Database Location: SpecialEdStateGA.sIEPARDate Ad hoc Inquiries: Student > State Reporting GA > sIEPARDate (specialEDStateGA.sIEPARDate) |
| Parent/Guardian Present | Indicates the parent/guardian was present for the second IEP annual review. | Database Location: SpecialEdStateGA.pPSecIEP Ad hoc Inquiries: Student > State Reporting GA > pPSecIEP (specialEDStateGA.pPSecIEP) |
| Student Present | Indicates the student was present for the second IEP annual review. | Database Location: SpecialEdStateGA.sPSecIEP Ad hoc Inquiries: Student > Special Ed GA > sPSecIEP (specialEDStateGA.sPSecIEP) |
| Re-Evaluation (08) | The date of the re-evaluation. | Database Location: SpecialEdStateGA.reEvaluationDate Ad hoc Inquiries: Student > State Reporting GA > reEvaluationDate (specialEDStateGA.reEvaluationDate) |
| 2nd Re-ELG Determination (08) | The date of the second re-eligibility determination. | Database Location: SpecialEdStateGA.sREDDate Ad hoc Inquiries: Student > State Reporting GA > sREDDate (specialEDStateGA.sREDDate) |
| Special Education Exit (09) | The date the student stopped receiving special education services. | Database Location: SpecialEdStateGA.exitDate Ad hoc Inquiries: Student > State Reporting GA > exitDate (specialEDStateGA.exitDate) |
| Parent Revoked Consent (10) | The date the parent revoked consent. | Database Location: SpecialEdStateGA.pRCDate Ad hoc Inquiries: Student > State Reporting GA > pRCDate (specialEDStateGA.pRCDate) |
| Ineligible for Init. Provision (11) | The date the student was determined not to be eligible for the initial provision of services. | Database Location: SpecialEdStateGA.nEIPSDate Ad hoc Inquiries: Student > State Reporting GA > nEIPSDate (specialEDStateGA.nEIPSDate) |
| Parent Refused Initial (12) | The date the parent refused the initial provision of services. | Database Location: SpecialEdStateGA.pRIPSDate Ad hoc Inquiries: Student > State Reporting GA > pRIPSDate (specialEDStateGA.pRIPSDate) |
| Incorrectly Reported SWD (13) | The date of the incorrectly reported SWD. | Database Location: SpecialEdStateGA.iRSWDPYDate Ad hoc Inquiries: Student > State Reporting GA > iRSWDPYDate (specialEDStateGA.iRSWDPYDate) |
| Parent Consent for Provision of Services (14) | The date the parent gave consent for the provision of services. | Database Location: SpecialEdStateGA.pCForPSDate Ad hoc Inquiries: Student > State Reporting GA > pCForPSDate (specialEDStateGA.ipCForPSDate) |
| Re-Evaluation Waiver (15) | The date of the re-evaluation waiver. | Database Location: SpecialEdStateGA.reEvalWDate Ad hoc Inquiries: Student > State Reporting GA > reEvalWDate (specialEDStateGA.reEvalWDate) |
Tool Rights
Tool Search: User Account
See the core SPED State Reporting article for the core tool right information.
Georgia has an additional tool right specific to the ACS section on the Special Education Summary tool.
Georgia Special Education Summary Tool Rights| Tool | Read | Write | Add | Delete |
|---|---|---|---|---|
| ACS | View existing ACS records. | Edit existing ACS records. | Add new ACS records. | Delete ACS records. |
