Tool Search: SBAR
The Student Behavior and Administrative Response Collection (SBAR) reports information regarding student behavior incidents.
See the Virginia Behavior documentation for additional information on Virginia-specific behavior setup.
Student Behavior and Administrative Response Collection Extract Editor
Read - Access and generate Student Behavior and Administrative Response Collection (SBAR).
Write - N/A
Add - N/A
Delete - N/A
For more information about Tool Rights and how they function, see the Tool Rights article.
Report Logic
One record reports per student per incident. Only Offenders report.
Reports events where the Date of Incident is on or within report generation date range. State Coded event must have an associated state coded resolution to report any records in the file. Note: There must be a state coded event and state coded resolution in order to report. However, a record is reported when the resolution mapped to the state resolution is NONE.
Data does NOT report when:
- the Incident occurred in a Calendar marked as State Exclude.
- the Incident occurred while the student Enrollment record is marked as State Exclude or No Show.
- the Incident occurred while the student's Enrollment is in a Grade Level marked as Exclude from State Reporting.
Extract Editor
| Field | Description |
|---|---|
| Date Range | The timeframe when data is pulled for the report. |
Grade | Allows you to limit the results to only the selected grade(s). |
| Ad Hoc Filter | Allows you to limit the results to only the students included in the filter. |
| File Submission Type | The type of report. Options include: 03: End of Year, 09: Pre-submission, or 17: Preliminary. |
| File Format | The format in which the report generates. Options include: CSV, Tab Delimited, or HTML. |
| Calendar Selector | The calendar(s) from which data is pulled. This defaults to the Calendar selected in the Campus tool bar. At least one calendar is required in order to report. |
| Generate Report or Submit to Batch Queue | Users have the option of submitting a Student Course report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process allows larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article. |
Report Layout
A Record
Header
| Element Name | Description |
|---|---|
| Sender ID | Reports the 3-digit Division Number of division submitting the file. This includes leading zeroes. |
| Create Date | Reports the current date in mm/dd/yyyy format. |
| Create Time | Reports the current time in hh:mm:ss format. |
Reports the sender's email address. | |
| Data Type | Reports as SBAR. |
Fixed Length
| Element Name | Description | Location |
|---|---|---|
| Record Type | Reports A. Alphanumeric, 1 character | N/A |
| File Submission Type | Reports the code selected in the File Submission Type. Options are 03, 09, or 17. Numeric, 2 digits | Pulls from the extract editor. |
| Beginning School Year | Reports the beginning school year. Alphanumeric, 4 characters, YYYY | Pulls from the extract editor. |
| Division Number | Reports the District State Number. This includes leading zeroes. Numeric, 3 digits | District Information > State District Number District.stateDistrictNumber |
B Record - Event Record
| # | Element Name | Description | Location |
|---|---|---|---|
| B1 | Record Type | Reports as B. | N/A |
| B2 | Local Event ID | The event identification number. Numeric, 11 digits | Behavior Management > Incident Detail > Incident ID BehaviorEvent.incidentID |
| B3 | Event Division | The code associated with the incident location OR the State District Number. Reports the code before the colon (:) from the Incident Location dropdown. When blank, the State District Number reports. Numeric, 3 digits* *When less than three digits, leading zeroes are added. | Behavior Management > Incident Detail > Localized Incident Location BehaviorIncident.localizedLocation OR District Information > State District Number District.stateDistrictNumber |
| B4 | Event School | The code associated with the incident location OR the State School Number. Reports the code after the colon (:) from the Incident Location dropdown. When blank, the State School Number reports. Numeric, 4 digits* *When less than four digits, leading zeroes are added. | Behavior Management > Incident Detail > Localized Incident Location BehaviorIncident.localizedLocation OR District Information > State School Number District.stateDistrictNumber |
| B5 | Date of Event | The date of the incident. Date Field, 10 characters MM/DD/YYYY | Behavior Management > Incident Detail > Date of Incident |
| B6 | Time of Event | The time code associated with the incident. Alphanumeric, 1 character | Behavior Management > Incident Detail > Time of Incident |
| B7 | Location of Event | The code associated with the incident location. When the code is NOT 1-7 or blank, reports blank. Numeric, 1 digit | Behavior Management > Incident Detail > Incident Location BehaviorIncident.location |
| B8 | Firearms Confiscated | The number of firearms confiscated during the incident. Numeric, 2 digits | Sums from Behavior Management > Incident Information > Event > Participant Details > Weapon Type BehaviorWeapon.Type |
| B9 | Weapons Confiscated | The number of weapons confiscated during the incident. This field only reports when the Event Type State Code is BESO15, BESO16, BSC26, BSC27, PD2, or PD6. Otherwise, reports blank. This counts each Weapon Type with codes 03-18. When multiple Events are tied to the incident, counts from the lowest Event ID first. Numeric, 2 digits | Sums from Behavior Management > Incident Information > Event > Participant Details > Weapon Type BehaviorWeapon.Type |
B10 | Firearms Code | The code that describes the weapon used in the Event. Valid codes include:
Cannot be blank when the Behavior Code is PD1, PD6, PD11, PD12 or PD15. Cannot be blank when Firearms Confiscated reports greater than 0 (zero). When multiple Events are tied to the incident, counts from the lowest Event ID first. Numeric, 1 digit | Behavior Management > Event and Participation Details > Weapon Type BehaviorWeapon.Type |
B11 | Law Enforcement Flag | Indicates Law Enforcement was notified. Reports as Y when the Event State Code starts with PD or BESO14 (when the victim is a staff member), BESO17, or BSC21, even when the Law Enforcement Notified checkbox is not marked on the Event. All other state Events report Y when the Law Enforcement checkbox is marked. Reports N when not marked. When multiple Events are tied to the incident, looks from the lowest Event ID first. Alphanumeric, 1 character (Y or N) | Behavior Management > Events and Participants Detail > Law Enforcement Notified BehaviorEvent.policeReport |
B12 | Notified of Charges Filed Flag | Indicates charges have been filed for the behavior event. Y reports when the Event State Code is BESO18, regardless of the status of the Charges Filed field. Otherwise reports as N. When multiple Events are tied to the incident, looks from the lowest Event ID first. Alphanumeric, 1 character (Y or N) | Behavior Management > Events and Participants Detail > State Code Behavior Management > Resolution Details > Charges Filed BehaviorEvent.stateCode BehaviorResolution.chargesFiled |
B13 | Notified of Conviction Flag | Indicates a conviction has been made related to the behavior event. When the Behavior Code is BESO18 AND the Notified of Conviction checkbox is NOT marked, this field reports as N. When multiple Events are tied to the incident, looks from the lowest Event ID first. Alphanumeric, 1 character (Y or N) | Behavior Management > Resolution Details > Notified of Conviction BehaviorResolution.notifiedOfConviction |
B14 | CAHO Flag | Indicates a Court Appointed Hearing Officer was assigned to this event by the Virginia Supreme Court. This only reports when the student has an IEP. Alphanumeric, 1 character (Y or N) | Behavior Referral > Participant Details > Court Appointed Hearing Officer BehaviorDetail.hearingOfficer |
B15 | State Testing ID | The state identification number of the student, assigned by EIMS. Reports the student state ID number of the student with the role or offender associated with the behavior event (Behavior Management > Participant(s) Details > Role). When no offender or the student does not have a student state ID number, 9999999999 reports. Numeric, 10 digits | Demographics > Student State ID Person.stateID |
B16 | Behavior Code 1 | The identification number of the primary event. When there are multiple Events tied to the incident, the B16-B19 elements report the first four entered (Primary first, then event ID order with the lowest ID first). Reports as blank when no events have Primary selected. Numeric, 6 digits | Behavior Management > Incident > Event > Participant > Offense Type > Primary BehaviorRole.violationlevel1 |
B17 | Behavior Code 2 | The identification number of the second lowest event ID. When there are multiple Events tied to the incident, the B16-B19 elements report the first four entered (Primary first, then event ID order with the lowest ID first). Reports as blank when no events have Primary selected. Numeric, 6 digits | Behavior Management > Incident > Event > Participant > Offense Type > Primary BehaviorRole.violationlevel1 |
B18 | Behavior Code 3 | The identification number of the third lowest event ID. When there are multiple Events tied to the incident, the B16-B19 elements report the first four entered (Primary first, then event ID order with the lowest ID first). Reports as blank when no events have Primary selected. Numeric, 6 digits | Behavior Management > Incident > Event > Participant > Offense Type > Primary BehaviorRole.violationlevel1 |
B19 | Behavior Code 4 | The identification number of the fourth lowest event ID. When there are multiple Events tied to the incident, the B16-B19 elements report the first four entered (Primary first, then event ID order with the lowest ID first). Reports as blank when no events have Primary selected. Numeric, 6 digits | Behavior Management > Incident > Event > Participant > Offense Type > Primary BehaviorRole.violationlevel1 |
B20 | Unknown Offender Code | Reports a code when the offender is unknown. Reports 1: School aged person, when the role of the person is the Offender and Relationship to School is 21: Unknown School aged person. Reports 2: Person beyond school age, when the role of the person is the Offender and Relationship to School is 22: Unknown person beyond school age.Reports 3: Other/Unknown, when the role of the person is the Offender and Relationship to School is 16: Unknown Person or 17: Other or 18: Non-student. Reports blank for all others. Numeric, 1 digit | Not dynamically stored Behavior Management > Participant(s) Details > Role AND Relationship to School BehaviorRole.role BehaviorRole.relationshipToSchool |
B21 | Enrolled Division | The state-assigned division number | Enrollments > State Reporting Fields > Serving Division-School Enrollment.servingDivisionSchool AND
District.number AND Behavior Management > Incident Information > Participation Details > Relationship to School BehaviorRole.relationshipToSchool |
B22 | Enrolled School | The state-assigned division number | Enrollments > State Reporting Fields > Serving Division-School Enrollment.servingDivisionSchool AND
School.number AND Behavior Management > Incident Information > Participation Details > Relationship to School BehaviorRole.relationshipToSchool |
B23 | Behavioral Intervention Code 1 | One of three codes that addresses the student behavior(s) of this specific Incident Behavior Code 11 always reports in Behavioral Intervention Code 1. When multiple Events are tied to the incident, looks from the lowest Event ID first. Only one code reports when there are duplicate Behavior Intervention codes. Numeric, 2 digits | Behavior Management > Resolution Details > Behavioral Intervention |
B24 | Behavioral Intervention Code 2 | One of three codes that addresses the student behavior(s) of this specific Incident. Behavior Code 11 always reports in Behavioral Intervention Code 1. Reports blank when the state resolution code is EX2. When multiple Events are tied to the incident, looks from the lowest Event ID first. Only one code reports when there are duplicate Behavior Intervention codes. Numeric, 2 digits | Behavior Management > Resolution Details > Behavioral Intervention |
B25 | Behavioral Intervention Code 3 | One of three codes that addresses the student behavior(s) of this specific Incident. Behavior Code 11 always reports in Behavioral Intervention Code 1. Reports blank when the state resolution code is EX2. When multiple Events are tied to the incident, looks from the lowest Event ID first. Only one code reports when there are duplicate Behavior Intervention codes. Numeric, 2 digits | Behavior Management > Resolution Details > Behavioral Intervention |
B26 | Instructional Support Code | One of up to three Instructional Support Codes that address the support provided to a student. This field reports when the Disciplinary Sanction Code is STS1, LTS1, or EX1. When multiple Instructional Support Codes are selected, only one record reports. This field reports blank when the Disciplinary Sanction Code is STS2, LTS2, or EX2. When multiple Events are tied to the incident, looks from the lowest Event ID first. Numeric, 1 digit | Behavior Management > Resolution Detail > Instructional Support |
B27 | Instructional Support Code 2 | One of up to three Instructional Support Codes that address the support provided to a student. This field reports when the Disciplinary Sanction Code is STS1, LTS1, or EX1. When multiple Instructional Support Codes are selected, only one record reports. This field reports blank when the Disciplinary Sanction Code is STS2, LTS2, or EX2. When multiple Events are tied to the incident, looks from the lowest Event ID first. Numeric, 1 digit | Behavior Management > Resolution Detail > Instructional Support |
B28 | Instructional Support Code 3 | One of up to three Instructional Support Codes that address the support provided to a student. This field reports when the Disciplinary Sanction Code is STS1, LTS1, or EX1. When multiple Instructional Support Codes are selected, only one record reports. This field reports blank when the Disciplinary Sanction Code is STS2, LTS2, or EX2. When multiple Events are tied to the incident, looks from the lowest Event ID first. Numeric, 1 digit | Behavior Management > Resolution Detail > Instructional Support |
B29 | Detention (DS) | The number of hours the student spent in detention. Reports when the State Resolution Code is DS. Reports first from the Hours Sanctioned Override when populated. When blank, this field is calculated from Resolution Start Time to Resolution End Time. Only whole numbers report. Rounds down to the nearest whole number with a max of 364. Reports as 0 (zero) when the State Resolution Code is NOT DS. Numeric, 3 digits | Behavior Management > Resolution Details > Hours Sanctioned Override Calculated, Behavior Management > Resolution Details > Resolution Start Date minus Resolution End Date |
B30 | School Based Community Service (SBCS) | The number of hours the student spent in school based community service. Reports when the State Resolution Code is SBSC. Reports first from the Hours Sanctioned Override when populated. When blank, this field is calculated from Resolution Start Time to Resolution End Time. Only whole numbers report. Rounds down to the nearest whole number with a max of 364. Reports as 0 (zero) when the State Resolution Code is NOT SBSC. Numeric, 3 digits | Behavior Management > Resolution Details > Hours Sanctioned Override Calculated, Behavior Management > Resolution Details > Resolution Start Date minus Resolution End Date |
B31 | Loss of Privileges (LOP) | The number of hours the student spent in loss of privileges. Reports when the State Resolution Code is LOP. Only whole numbers report. Rounds down to the nearest whole number with a max of 364. Reports as 0 (zero) when the State Resolution Code is NOT LOP. Numeric, 3 digits | Behavior Management > Resolution Details > Duration in School Days |
B32 | Suspension of Bus Privileges (SBP) | The number of hours the student spent in suspension of bus privileges. Reports when the State Resolution Code is SBP. Only whole numbers report. Rounds down to the nearest whole number with a max of 364. Reports as 0 (zero) when the State Resolution Code is NOT SBP. Numeric, 3 digits | Behavior Management > Resolution Details > Duration in School Days |
B33 | Class Removal (CR) | The number of hours the student spent in class removal. Reports when the State Resolution Code is CR. This elements reports Partial Days to the nearest hundredth place. Partial Days report a value between 0 and 0.49. Reports as 0 (zero) when the State Resolution Code is NOT CR. When multiple events exist for the CR State Resolution Code, the lowest Event ID reports first. Numeric, 6 digits (XXXX.XX) | Behavior Management > Resolution Details > Duration in School Days |
B34 | In School Suspension (ISS) | The number of hours the student spent in school suspension. Reports when the State Resolution Code is ISS. This elements reports Partial Days to the nearest hundredth place. Maximum of 364. Partial Days report a value between 0 and 0.49. Reports as 0 (zero) when the State Resolution Code is NOT ISS. When multiple events exist for the ISS State Resolution Code, all hours for all events are summed. Numeric, 6 digits (XXXX.XX) | Behavior Management > Resolution Details > Duration in School Days |
B35 | OSS by Sch Admin (STS) | The number of hours the student spent in out of school suspension. Resolution Type must be STS and Resolution Assigned by must be School Admin to report. This elements reports Partial Days to the nearest hundredth place. Maximum of 364. Partial Days report a value between 0 and 0.49. Reports as 0 (zero) when the State Resolution Code is NOT STS. When multiple events exist for the STS State Resolution Code, all hours for all events are summed. The Instructional Support code is required when value is greater than 0. Numeric | Behavior Management > Resolution Details > Duration in School Days Behavior Referral > Behavior Resolution > Assigned By: School Administration behaviorDetail.resolution.assignedBy |
B36 | OSS by Div Admin (LTS) | The number of hours the student spent in out of school suspension. Resolution Type must be LTS and Resolution Assigned by must be Division Admin to report. This elements reports Partial Days to the nearest hundredth place. Maximum of 364. Partial Days report a value between 0 and 0.49. Reports as 0 (zero) when the State Resolution Code is NOT LTS. When multiple events exist for the LTS State Resolution Code, all hours for all events are summed. The Instructional Support code is required when value is greater than 0. Numeric | Behavior Management > Resolution Details > Duration in School Days Behavior Referral > Behavior Resolution > Assigned By: District Administration behaviorDetail.resolution.assignedBy |
B37 | OSS by Sch Board | The number of hours the student spent in out of school suspension. Resolution Type must be LTS OR EX and Resolution Assigned by must be School Board to report. This elements reports Partial Days to the nearest hundredth place. Maximum of 364. Partial Days report a value between 0 and 0.49. Reports as 0 (zero) when the State Resolution Code is NOT LTS or EX. When multiple events exist for the LTS or EX State Resolution Code, all hours for all events are summed. The Instructional Support code is required when value is greater than 0. Numeric | Behavior Management > Resolution Details > Duration in School Days Behavior Referral > Behavior Resolution > Assigned By: School Board behaviorDetail.resolution.assignedBy |
B38 | Alt Placement By Sch Admin (ALT) | The number of hours the student spent in an alternate placement. Resolution Type must be ALT and Resolution Assigned by must be School Admin to report. This elements reports Partial Days to the nearest hundredth place. Maximum of 364. Partial Days report a value between 0 and 0.49. Reports as 0 (zero) when the State Resolution Code is NOT ALT. When multiple events exist for the ALT State Resolution Code, all hours for all events are summed. The Instructional Support code is required when value is greater than 0. Numeric | Behavior Management > Resolution Details > Duration in School Days Behavior Referral > Behavior Resolution > Assigned By: School Administration behaviorDetail.resolution.assignedBy |
B39 | Alt Placement by Div Admin (ALT) | The number of hours the student spent in an alternate placement. Resolution Type must be ALT and Resolution Assigned by must be Division Admin to report. This elements reports Partial Days to the nearest hundredth place. Maximum of 364. Partial Days report a value between 0 and 0.49. Reports as 0 (zero) when the State Resolution Code is NOT ALT. When multiple events exist for the ALT State Resolution Code, all hours for all events are summed. The Instructional Support code is required when value is greater than 0. Numeric | Behavior Management > Resolution Details > Duration in School Days Behavior Referral > Behavior Resolution > Assigned By: Division Admin behaviorDetail.resolution.assignedBy |
B40 | ALT Placement by Sch Board (ALT) | The number of hours the student spent in an alternate placement. Resolution Type must be ALT and Resolution Assigned by must be School Board to report. This elements reports Partial Days to the nearest hundredth place. Maximum of 364. Partial Days report a value between 0 and 0.49. Reports as 0 (zero) when the State Resolution Code is NOT ALT. When multiple events exist for the ALT State Resolution Code, all hours for all events are summed. The Instructional Support code is required when value is greater than 0. Numeric | Behavior Management > Resolution Details > Duration in School Days Behavior Referral > Behavior Resolution > Assigned By: School Board behaviorDetail.resolution.assignedBy Behavior Management > Incident Information > Resolution > Alt Placement Educational Agency BehaviorResolution.alternatePlacementAE |
| B41 | Alt Placement Educational Agency | The agency for alternate education placement for the student. | Behavior Management > Incident Information > Resolution > Alt Placement Educational Agency BehaviorResolution.alternatePlacementAE |
B42 | Alt Placement School | The agency for alternate placement for the student. | Behavior Management > Incident Information > Resolution > Alternate Placement School BehaviorResolution.alternatePlacementSchool |
B43 | Aggravating Circumstances Flag | Indicates the behavior event has an aggravated circumstance. Reports as Y when the Days Sanctioned STS, LTS, EX, or ALT is greater than 45 and student is in state grade 04-12. Reports as Y when Days Sanctioned STS, LTS, EX, or ALT is greater than 3 and student is in state grade PK-03. Otherwise reports 0 (zero). Alphanumeric, Y or N | Behavior Management > Incident Information > Resolution Details > State Code: STS1, STS2, LTS1, LTS2, EX1, EX2, or ALT BehaviorResolution.resolutionCode Behavior Management > Resolution Details > Duration in School Days |
B44 | Student Victims | The number of student victims associated with the incident. This is a count of students with a Role of Victim AND a Relationship to School of 1, 2, 3, or 4 AND the Participant Detail is associated with a state coded event. Numeric, 4 digits | Behavior Management > Participant(s) Detail > Role: Victim AND Relationship to School: 1, 2, 3, or 4 BehaviorEvent.numOfStuVictims
|
B45 | Staff Victims | The number of staff victims associated with the incident. This is a count of staff with a Role of Victim AND a Relationship to School of 5, 6, 7, 8, 9, 10, or 11 AND the Participant Detail is associated with a state coded event. Numeric, 4 digits | Behavior Management > Participant(s) Detail > Role: Victim AND Relationship to School: 5, 6, 7, 8, 9, 10, or 11 |
B46 | Other Adult Victims | The number of other adult victims associated with the incident. This is a count of people with a Role of Victim AND a Relationship to School of 12, 13, 14, or 15 AND the Participant Detail is associated with a state coded event. Numeric, 4 digits | Behavior Management > Participant(s) Detail > Role: Victim AND Relationship to School: 12, 13, 14, or 15 |
B47 | Other/Unknown Victims | The number of other victims associated with the incident. This is a count of people with a Role of Victim AND a Relationship to School of 16, 17, 18, 21, or 22 AND the Participant Detail is associated with a state coded event. Numeric, 4 digits | Behavior Management > Participant(s) Detail > Role: Victim AND Relationship to School: 16, 17, 18, 21, or 22 |
B48 | Indeterminate Victim Flag | Indicates the event has an unknown number of victims. When there are multiple Events tied to the incident, all events are considered. When any event has the Indeterminate Victim checkbox marked, this reports as Y. Alphanumeric, 1 character (Y or N) | Behavior Referral > Event Details > Indeterminate Victim |
| B49 | Filler | N/A | N/A |
Trailer Record
| Element Name | Description |
|---|---|
| Record Count | Counts the number of A and B records in the report. Numeric, 3 digits |
