Tool Search: Manage Blended Learning Groups

The Manage Blended Learning Groups tool allows users to update certain aspects of Blended Learning Groups, like change the start date of a group to a date in the past (backdating) and redistribute students assigned to learning groups to other learning groups.

To modify a specific student's start date in a learning group to an earlier date, use the available options on the Student Blended Learning Group Assignments tool.

Screenshot of the Manage Blended Learning Groups tool. Manage Blended Learning Groups

Blended Learning tools were first released in the Campus.2028 Release Pack (July 2020). See the Blended Learning Groups article for an overview of the entire Blended Learning Group process.

Tool Rights for Manage Blended Learning Groups

Full access to Manage Blended Learning Groups requires RWA to Scheduling > Blended Learning > Manage Blended Learning Groups.

Read rights and Write rights allow users to navigate to and view the Manage Blended Learning tool, but does not allow users to backdate or redistribute learning groups.
Add rights allow users to navigate to and view the Manage Blended Learning tool, backdate Blended Learning Groups and redistribute Blended Learning Groups.
Delete rights provide no additional functionality.

Screenshot of the classic navigation tool rights.

Classic Navigation - Manage Blended Learning Groups Tool Rights

Screenshot of the new navigation tool rights.

New Navigation - Manage Blended Learning Tool Rights

Blended Learning Information in Ad hoc Query Wizard

Blended learning information is available in the Query Wizard for Student Data Type. Fields are available in the Learner > Blended Learning folder. Fields exist for the student's Active Group Assignment and All Group Assignment.

See the Blended Learning Groups article for more detailed information on Ad hoc information for Blended Learning, including:

Virtual Today and Virtual Tomorrow logic
Term Summary and Participation Detail
Course/Section Data Type and Blended Learning Fields

Blended Learning Ad hoc Fields

Backdate Blended Learning Groups

This tool allows the changing of a start date of a learning group and the updating of all students assigned to that group.

When backdating a group, all participation records (student attendance records for virtual courses) for each student enrollment in the selected date range are updated.
When the date range of a group includes a student's assignment for a future group assignment, that future group assignment is removed.
Student attendance participation records are inserted upon the completion of the backdating process even when Virtual Attendance Preferences are NOT enabled.

Like other Blended Learning tools, use the progress tracker across the top to see where you are in the process and to return to the previous step.

Backdating can be done for groups that currently have student assignments and for groups that do not have student assignments.

When a student is moved from being Physical to Virtual for a particular period (Override option via Teacher Attendance, Classroom Monitor or Section Attendance), the backdating process does not delete or overwrite the participation records for those students.

Due to performance issues, backdating is currently limited to one month at a time.

To begin, click the Manage button and choose Backdate Blended Learning Groups

Backdate Blended Learning Groups

Backdating Attendance Logic

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The following logic applies to backdating student attendance when using the Manage Blended Learning Groups tool to backdate groups and when backdating a single student's Blended Learning Group assignment.

Backdating is processed by calendar, not by student. If there are failures on the calendar, the backdating-related data is rolled back to the state it was in prior to when the backdating process began.

For the entered date range:

Moving from a Virtual Group to a Physical Group DELETES any existing participation records for that day.
Moving from a Physical Group to a Virtual Group and a student has ABSENT attendance records for a period (whether entered by the teacher or by the office staff) on the affected day, NO CHANGES ARE MADE.
Moving from a Physical Group to a Virtual Group and a student has PRESENT attendance records for a period (e.g., no attendance records, or attendance records marked as Present, Early Release or Tardy for that day) on the affected day, a participation record is CREATED for that course with participation marked as CONFIRMED. The modified by information for this participation confirmation is the individual who backdated the learning group.

If the student is scheduled into any form of a block section where the student is not marked absent for all of the periods in which that section meets, participation records are CREATED for all periods linked to the section on that day.

Note the following:

Participation records are NOT inserted when the Calendar Day is not marked for Attendance.
Participation records are NOT inserted when the Course is not marked for recording Attendance.

Date logic for Backdating Blended Learning Groups

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Note the following logic for dates as they related to Blended Learning Groups.

Date fields are auto-populated from the next future date to the last instructional date in the selected calendar.
When creating a blended learning group, the end date entered in the New Blended Learning Group tool is also added to the database and displays for all student group assignment end dates associated with the group.
End dates can only be entered for a current or future date.
End dates are required when editing or adjusting groups.
Extending a future group end date does not update the student group assignment end date.
Shortening a future group end date does update or delete any group assignment or day rotation necessary.

Backdate with Student Assignment

Step 1. Select Group

Select the name of the Group to modify. A list of calendars and the number of students in that group displays, and includes whether Virtual Attendance Preferences have been enabled.
Choose the Backdate with Student Assignments option.
Click the Next button.

Screenshot of the Backdate with Student Assignments process. Backdate with Student Assignments

Step 2. Backdate

The information box at the top of the editor provides some logic on the dates for the selected group.

Enter a start date for the Backdating Range Start Date. The Backdating Range End Date cannot be modified, as it is the last attendance day prior to the current group start date. Enter a new start date in mm/dd/yyyy format or use the calendar icon to select a date.
Choose a Day Rotation for Backdating Range:
- For groups where the students are always in school, choose the first option of Do Not Assign Group to Any Attendance Days in the Backdating Range.
- For groups where the students are always virtual, choose the second option of Assign Group to Every Attendance Day in the Backdating Range.
- For groups where students are sometimes in school and sometimes virtual (hybrid approach), choose the third option of Assign Group to Selected Attendance Days in the Backdating Range. This option also requires the selection of which days to assign the group to that are included in the backdating range. For example, if the students are virtual every Tuesday, place a checkbox next to all of the Tuesday dates. There's also a search field that returns all matching days for easy selection.
Click the Next button.

Screenshot of the Backdate Range Options. Backdate Range Options

Step 3. Preview

The Preview screen provides a summary of the options selected in the previous steps.

A list of calendars and the total number of students affected by this backdating process is included. Click the Finish button.

As another reminder, a confirmation of what is about to occur displays: students, attendance data and group assignment records will be modified. To continue, click the Backdate button to begin the process of backdating the selected group and updating the group assignment for the students.

Screenshot of the Backdating Preview Summary warning. Backdating Preview Summary

Step 4. Results

A status bar displays that indicates the percentage complete. This process may take a while to complete. To backdate additional groups, click the Repeat button to return to Step 1, or click Close.

Screenshot of the Backdate Results screen. Backdate Results