Tool Search: Transcript
A transcript is a historical record of a student's performance in a course. The information printed on the transcript can vary from district to district depending on district preferences. Each district records grading information that students receive on transcripts and report cards. Grading information is connected to the course schedule of a student. Transcript fields that are specific to the state of Texas are described below. For all other inquiries, please visit the Transcripts article.
Much of the data that appears in the Transcripts tab is auto-populated from other areas of the software. Users may change the value of these fields within Transcripts. However, be aware that making a change here does NOT change the value of the originating field. For this reason, modifying posted Transcript records may cause discrepancies in records.
Transcript Credit Information
Transcript Credit Information
Pass/Fail Credit
The Pass/Fail Indicator Code is used to indicate the outcome for a course taken by a particular student. The Pass/Fail Credit field automatically populates from the Pass/Fail Indicator Code field on the Grading By Task tab.
Making a change here, does NOT change the value of the originating field. For this reason, modifying posted Transcript records may cause discrepancies in records.
Additional Information
Additional Information fields provide further details on the transcript entry, and includes localized fields (used for state reports) and district-defined fields (created by the district) This section is collapsible or expandable by clicking the minus/plus sign on the right-hand side.
Additional Transcript Information
Abbreviated Course Name
Abbreviated Course Name allows users to enter a shortened name for the course. Abbreviated Course Name is not used for state reporting. The Abbreviated Course Name field automatically populates from the Abbreviated Course Name field on the Course tab.
Making a change here does NOT change the value of the originating field. For this reason, modifying posted Transcript records may cause discrepancies in records.
Distance Learning
Distance Learning means remote instruction (instruction provided through a technology that allows for real-time, two-way interaction between a student and teacher who are in different physical locations) in which a student physically located at his or her home campus participates in a class provided at another campus in the same district or in another district at which students and a teacher are physically present. Distance Learning does not include instruction provided through the TxVSN. The Distance Learning field automatically populates from the Distance Learning field on the Course tab. Distance Learning is not used in state reporting.
Special Explanation
The Special Explanation Code is a description authorized by TEA as a means to document on the transcript (AAR) specific information regarding the course to which the code is associated. Examples include explanation codes for course credit earned in middle school or at a college-level. More than one code may be included with a Course Type.
Making a change here does NOT change the value of the originating field. For this reason, modifying posted Transcript records may cause discrepancies in records.
Only Special Explanations with a value in the Value column of the dictionary are reported.
Course Sequence
Course Sequence identifies the unique part(s) of a course when a course is taught during a single grading period, semester, or across multiple grading periods/semesters. The Course Sequence field automatically populates from the Course Sequence field on the Course tab.
Making a change here does NOT change the value of the originating field. For this reason, modifying posted Transcript records may cause discrepancies in records.
