Repository Cleanup

Tool Search: Repository Cleanup

The Repository Cleanup tool allows you to permanently remove files from the Campus Digital Repository (CDR). Occasionally, it may be necessary for you to remove files permanently. For example, you might have a District policy that requires removing documents for students who are no longer enrolled.

You do not need to use this tool to remove missing or incomplete files. All missing files and incomplete uploads are automatically purged from the CDR daily at 5 AM.

Screenshot of the Repository Cleanup tool.

Repository Cleanup Tool

Field Descriptions

FieldDescription

Uploaded on or before

Files that were uploaded on or before the date you select in this field will be permanently removed.

Service/Campus ToolThis is a comprehensive list of Campus tools where documents have been uploaded. Only files that were uploaded in the tools you select will be deleted.
Ad Hoc Filter (uploaded by)

Select an Ad Hoc filter to only remove files uploaded by a specific person or person(s).

Ad Hoc Filters do not limit the repository cleanup to specific calendars.

Ad Hoc Filter (uploaded for)

Select an Ad Hoc filter to only remove files uploaded for a specific person or person(s).

Ad Hoc Filters do not limit the repository cleanup to specific calendars.

Include Detail

When this checkbox is marked, the report that displays after the test and cleanup will include the following details for each file: file name, file size, upload date, uploaded by and uploaded for.


If this checkbox is not marked, a simple summary with the number and total size of the files displays in the report.

Report FormatAfter running the test or the actual removal of files, a report displays in the format you select. 


Running a Test

  1. Determine if you would like file name, file size, upload date, uploaded by, and uploaded for data to be included in the test report. If so, mark the Include Detail checkbox. 
  2. Select the Report Format: PDF or CSV
  3. Click the Run Test button to view a summary report of the files that will be permanently removed.

You must use the Run Test feature before permanently removing files. 

Screenshot of the Repository Cleanup tool.

Below is an example of the cleanup report with details included (shown in the Success Detail section). 

Screenshot of the test Digital Repository Cleanup report in PDF format with details.

Digital Repository Cleanup Report in PDF with Details

Running the Cleanup

You must use the Run Test feature before permanently removing files.

  1. Click the Run Cleanup button. A confirmation message displays.
    Screenshot of the Repository Cleanup tool with a callout around the Run Cleanup button.
  2. Click OK. The files are now permanently removed and the Digital Repository Cleanup Report displays.

    Screenshot of the Digital Repository Cleanup Report in PDF format.

The report will detail which files were successfully deleted (Success Detail) and which failed to be deleted (Failure Detail). If some files failed to be deleted, please re-run the Repository Cleanup tool.