The following sections document the specific fields on the Ohio Evaluation, Individual Education Plan, and Special Ed Dates tab used for state reporting purposes. For more specific information about the Evaluation, IEP, and Special Ed Dates tab, see the corresponding linked documentation for each section below.
See the Ohio Department of Education Special Education website (education.ohio.gov) for specific details on how to enter data into these editors and tool.
Ohio Evaluation (ETR)
Classic View: Student Information > Special Ed > General > Documents > Evaluations
The Individual Education Program (IEP) or Evaluation team uses the Evaluation to document the student's educational needs and the student's determination of eligibility for special education.
See the Ohio Evaluation Summary Report document for the most updated format of the Evaluation.
Evaluation Editor
Evaluation Editor
Evaluation Type
The Evaluation Type field is used to indicate the intended use for the evaluation, whether the student is being evaluated for the first time, reevaluated, or transferred.
Date of Meeting
The date of the Evaluation Meeting.
Date of Last ETR
The date of the previous Evaluation.
Referral Date
The date the student was referred for evaluation.
Consent Date
The date the parent/guardian provided consent for evaluation.
Transfer Date
The date the student transferred.
Parent Consent Outcome
The Parent Consent Outcome field is used to indicate the details of how the parent/guardian consented for evaluation.
Non-Compliance
The Non-Compliance field is used to indicate the reason the special education even has not met federally mandated time lines, if applicable.
Eligibility Determination Editor
Eligibility Determination Editor
Primary Disability
The Primary Disability field is used to designate the student's officially identified primary disability.
Ohio Individual Education Plan (IEP)
Classic View: Student Information > Special Ed > General > Documents > Plans
The Individual Education Plan is used to document all required special education information by the state of Ohio.
See the Ohio Individual Education Plan document for the most updated format of the IEP.
Education Plan Editor
Education Plan Editor
Meeting Type
Meeting Type is used to indicate the type of meeting the team members had that is being document in this plan.
Meeting Date
The Meeting Date is the date on which the team members met.
Start and End Date
The projected start and end date of the student's plan.
Secondary Planning (for state reporting)
The Secondary Planning (for state reporting) field is used to document the transition planning designation for the student.
Non Compliance ID
The Non-Compliance ID field is used to indicate the reason the special education even has not met federally mandated time lines, if applicable.
Enrollment Status Editor
Three options are available for the Enrollment Status editor. The first is a read only editor that pulls information from the student's Enrollment tab. The second pulls information from the student's Enrollment tab and certain fields can be modified. The third pulls information from the student's Enrollment tab, certain fields can be modified, and when the plan is Locked, this data is then pushed back to the student's Enrollment tab and overrides existing data.
It is recommended that a district selects one of these editors to use and hide the unused editors to avoid confusion.
Enrollment Status Editor
Primary Disability
The Primary Disability field is used to designate the student's officially identified primary disability.
Special Ed Status
The Special Ed Status field is used to indicate the student's defined special ed status.
Special Ed Setting
The Special Ed Setting field.
Transportation as a Related Service
Transportation as a Related Service Editor
Does the child require special transportation?
This question is used to indicate if the student requires any transportation services.
Statewide and Districtwide Testing Editor
Statewide and Districtwide Testing Editor
Is the child participating in the Alternate Assessment for Students with Significant Cognitive Disabilities (AASCD)?
This question is used to indicate if the student is participating in an alternate assessment.
Will the child participate in district wide and state wide assessments with accommodations?
This question is used to indicate if the student is participating in district wide and state wide assessments with accommodations.
Detail of Accommodations
Any information regarding the specific accommodation for the student.
The Detail of Accommodations is district defined at System Administration > Custom > Attribute/Dictionary > Plan Accommodation.
Plan Accommodations Attribute/Dictionary
Test Mode
Indicates the form by which the student will be taking the statewide test. Options include: P: Paper, O: Online, S: Supplemental, and N: Not Eligible.Values in this dropdown cannot be modified.
Exemptions Editor
Exemptions Editor
Is the child excused from the consequences of not passing required graduation tests?
Indicates if the student is exempt from consequences for failing required graduation tests.
Category
Indicates the area of study in which the student is exempt.
Special Ed Dates Tool
Classic View: Student Information > Special Ed > General > Special Ed Dates
Search Terms: Special Ed Dates
The Special Ed Dates tool is a data entry tool used to store special education information for Ohio state reporting purposes.
Ohio Special Ed Dates Tool
Special Ed Dates Detail
| Field | Description | Ad Hoc / Database Location | Report |
|---|---|---|---|
Date Required | The date the record was created. | Student > Learner Planning > SPED Dates > specialEdDates.statusDate SpecialEdDates.statusDate | N/A |
| NIEP Event Type | |||
| Outcome | The outcome of the NIEP Event Type. | Student > Learner Planning > SPED Dates > specialEdDates.outcome SpecialEdDates.outcome | This field reports as the Outcome ID field on the NIEP Event Type on the Student SPED Records (GE). See the Student SPED Record (GE) documentation for the report logic . |
| Non Compliance | The reason an event has not met federally mandated timelines. | Student > Learner Planning > SPED Dates > specialEdDates.nonCompliance SpecialEdDates.nonCompliance | This field reports as the Non-compliance ID field on the NIEP Event Type on the Student SPED Records (GE). See the Student SPED Record (GE) documentation for the report logic . |
| Outcome Beginning Date | The day on which the outcome of the event is effective. | Student > Learner Planning > SPED Dates > specialEdDates.outcomeBeginningDate SpecialEdDates.outcomeBeginningDate | This field reports as the Outcome Beginning Date field on the NIEP Event Type on the Student SPED Records (GE). See the Student SPED Record (GE) documentation for the report logic . |
| Outcome Ending Date | The last day on which the outcome of the event is effective. | Student > Learner Planning > SPED Dates > specialEdDates.outcomeEndDate SpecialEdDates.outcomeEndDate | This field reports as the Outcome End Date on the NIEP Event Type of the Student SPED Records (GE). See the Student SPED Record (GE) documentation for the report logic . |
| ESY Services | Indicates whether the student receives Extended School Year services. | Student > Learner Planning > SPED Dates > SpecialEdDates.esyServices | This field reports as the Extended School Year (ESY) Services field on the NIEP Event Type of the Student SPED Records (GE). See the Student SPED Record (GE) documentation for the report logic . |
| SEMD Event Type | |||
| Manifestation Determination Date | The date the manifestation determination was completed for the related incident of misconduct. | Student > Learner Planning > SPED Dates > specialEdDates.manifestationDeterminationDate SpecialEdDates.manifestationDeterminationDate | This field reports as the Date field on the SEMD Event Type of the Student SPED Records (GE). See the Student SPED Record (GE) documentation for the report logic. |
| Evaluation | |||
| Exit Date | The exit date of the student's evaluation. | Student > Learner Planning > SPED Dates > specialEdDates.exitDate SpecialEdDates.exitDate | This field is used to calculate the Split Record Population Logic on the Student Attributes Effective Date Record (FD). See the Student Attributes Effective Date Record (FD) documentation for report logic. If the Exit Date matches the Meeting Date of the Evaluation, the Exit Reason will report in the Outcome ID field on the Student SPED Records (GE). See the Student SPED Record (GE) documentation for the report logic. |
| Exit Reason | The reason the student is exiting. | Student > Learner Planning > SPED Dates > specialEdDates.exitReason SpecialEdDates.exitReason | This field is used to calculate the Split Record Population Logic on the Student Attributes Effective Date Record (FD). See the Student Attributes Effective Date Record (FD) documentation for report logic. If the Exit Date matches the Meeting Date of the Evaluation, the Exit Reason will report in the Outcome ID field on the Student SPED Records (GE). See the Student SPED Record (GE) documentation for the report logic. |
| Preschool Transition Conference Date | This is the date of the preschool transition conference arranged by the Early Intervention Service Coordinator (Department of Health) with the school district. | Student > Learner Planning > SPED Dates > specialEdDates.pstcDate SpecialEdDates.pstcDate | This field is used to calculate the PSTC Event Type on the Student SPED Records (GE). See the Student SPED Record (GE) documentation for the report logic . |
| Updated October 31 IEP Outcome | |||
| Federal LRE Date | The Date of the Federal LRE outcome. | Student > Learner Planning > SPED Dates > specialEdDates.federalLREDate SpecialEdDates.federalLREDate | This field reports as the Updated October 31 IEP Outcome field on the Student Attributes - No Date Record (FN). See the Student Attributes - No Date Record (FN) documentation for report logic. |
| Federal LRE Setting | This field is used when the federal SPED setting for the student differs from the ODE SPED setting of the student. The Least Restrictive Environment (LRE) outcome as of October 31 for a student whose IEP currently on file with ODE does not reflect the current LRE for a student with a disability. | Student > Learner Planning > SPED Dates > specialEdDates.amendedOutcome SpecialEdDates.amendedOutcome | This field reports as the Updated October 31 IEP Outcome field on the Student Attributes - No Date Record (FN). See the Student Attributes - No Date Record (FN) documentation for report logic. |
