Tool Search: Student Record Cards
The student record card is used to maintain a paper copy of student information as required by Maryland Department of Education (MSDE).
Student Record Card 7 is completed for the current school year when a student is moving from one school to another. The Maryland State Department of Education (MSDE) requires districts to provide a summary of a student’s schooling when transferring between schools.
Student Record Card 7 Editor
Report Logic
- One record card reports per student.
- If the student had multiple enrollments during the year, the report header reflects the latest/most recent enrollment.
- To report, students must have had a Primary, Partial, or Special Ed enrollment in the selected calendar within the start and end dates.
- Student enrollment must be in grade levels PreK-12.
Extract Options
| Field | Description |
|---|---|
| Record Card Type | Select Record Card 7. |
| Start Date | Default date is the earliest date of the calendar(s) selected. The date can be changed. |
| End Date | Default date is the latest date of the calendar(s) selected. The date can be changed. |
| Format |
|
| Grade | A grade level filter will narrow report results to only include students in the selected grade levels. |
| Ad Hoc Filter | Ad Hoc Filters are available for users to narrow report results. |
| State Student ID | Limit search results to only include student's matching the State Student IDs entered. This field allows one to multiple State Student IDs when each number is separated by a comma. |
| Calendar Select |
|
Generate Report Submit to Batch | Users have the option of submitting the report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process allows larger reports to generate in the background without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article. Student Record Card 3 is resource intensive and can only be generated for one school at a time. If there are more than 500 students in the file, the report must be run in batch mode. |
Record Card 7 Example
Student Record Card 7 Side 1
Student Record Card 7 Side 2
Record Card Side 1 Layout
| Field | Description | Location |
|---|---|---|
| Header | ||
| Title | This element always says "Record Card 7 - Student Exit Record (To be completed when a student is moving from one school to another)." | N/A |
| School Name | The school name tied to the selected calendar. | School & District Settings > Schools > School Information > School Name |
| School Address | The school address tied to the selected calendar. | School & District Settings > Schools > School Information >Address |
| School Phone Number | The school phone number tied to the selected calendar. | School & District Settings > Schools > School Information > Phone |
| School Fax Number | The school fax number tied to the selected calendar. | School & District Settings > Schools > School Information >Fax |
| Disclaimer | Hard coded text. | N/A |
| Demographics | ||
| Last Name | The student's last name. | Census > People > Identities > Current Identity > Last Name |
| First Name | The student's first name. | Census > People > Identities > Current Identity > First Name |
| Preferred Name | The preferred name requested by the student and/or their guardian. | Census > People > Identities > Current Identity > First Name |
| Middle Name | The student's middle name. | Census > People > Identities > Current Identity > Middle Name |
| Suffix | The student's generational suffix (Jr, III, etc.). | Census > People > Identities > Current Identity > Suffix |
| LOCID | The number assigned by the local education agency. | Census > People > Demographics > Student Number |
| SASID | The student's State Assigned Student ID Number. | Census > People > Demographics > Student State ID |
| Birth Date | The student's birth date. | Census > People > Identities > Current Identity > Birth Date |
| Grade | The student's grade. | Student Information > General> Enrollments > Grade |
| Parent/Guardian Name | The name of the student's parent/guardian. | Census > People > Relationships > Name |
| Parent/Guardian Relationship | The student's relationship with the parent/guardian. | Census > People > Relationships > Relationship |
| Enrollment Information | ||
| Exit Code/Status | The student’s local end status code. | Student Information > General > Enrollments > Local End Status |
| Exit Date | The student’s local end status. | Student Information > General > Enrollments > Local End Status |
| Is Student not attending school due to disciplinary action? | Indicates whether the student is not attending school due to a disciplinary action. Y reports if the student has a behavior resolution of Expulsion or Out-of-school suspension where the enrollment end dates is between the resolution start date and resolution end date. If the end date is empty, Campus uses the current date for comparison. Otherwise, this field reports N. | Student Information > General > Behavior |
| Days Present (as of exit date) | The total number of days the student was present for the current school year as of the end date. If the end date is empty, the current date is used for the calculation. | Student Information > General > Attendance |
| Days Absent (as of exit date) | The total number of days the student was absent for the current school year. If the end date is empty, the current date is used for the calculation. | Student Information > General > Attendance |
| As-of Date | Reports the student's enrollment end date. If the enrollment end date is empty, the current date reports. | Student Information > General > Enrollments > End Date (Enrollment.endDate) or (CurrentDate) |
| Graduation Requirements Completed | ||
| Algebra 1 Assessment | Indicates whether the requirements were met for the exam. X reports when the assessment has a status of 10-18. Reports blank when the assessment has a status of 30 or 31. | Student Information > General > Calculated Assessment Statuses > ·Primary Algebra Assessment Status |
| English Assessment | Indicates whether the requirements were met for the exam. X reports when the assessment has a status of 10-18. Reports blank when the assessment has a status of 30 or 31. | Student Information > General > Calculated Assessment Statuses > ·Primary ELA Assessment Status |
| Biology Assessment | Indicates whether the requirements were met for the exam. X reports when the assessment has a status of 10-18. Reports blank when the assessment has a status of 30 or 31. | Student Information > General > Calculated Assessment Statuses > ·Biology Assessment Status |
| Government Assessment | Indicates whether the requirements were met for the exam. X reports when the assessment has a status of 10-18. Reports blank when the assessment has a status of 30 or 31. | Student Information > General > Calculated Assessment Statuses > Government Assessment Status |
| Service Learning Hours | Indicates whether the requirements were met for the exam. X reports when the assessment has a status of 10-18. Reports blank when the assessment has a status of 30 or 31. | Student Information > General > Calculated Assessment Statuses |
| Special Service Received | ||
| Special Education (if yes, attach copy of current IEP) | Y reports if the student had a locked IEP that overlapped the school year (07/01-06/30). Otherwise, N reports. | Student Information > Special Ed > Documents > Locked IEP |
| Related Services (if yes, attach copy of current IEP) | This field is left blank. | N/A |
| Section 504 (if yes, attach copy of current 504) | Y reports if the student has a 504 flag that overlaps the school year. Otherwise, N reports. | Student Information > General > Flags > 504 |
| ELL | Y reports if the student was active in English Learners (EL) at any point during the school year. Otherwise, N reports. | Student Information > Program Participation > English Learners (EL) |
| Gifted and talented/honors Program | Y reports if the student was marked as Gifted and Talented on any enrollment during the school year. Otherwise, N reports. | Student Information > General > Enrollments > Gifted/Talented = Y |
| Other supplemental program (if yes, attach description) | This field is left blank. | N/A |
| Health Information | ||
| Immunizations Compliant (attach immunization record) | Indicates whether the student is compliant with Maryland’s immunization records. Y reports if the student’s immunization record is compliant on all immunizations. Otherwise, N reports. | Student Information > Health > General > Immunizations |
| Blood Lead Screening | Indicates whether the student had a blood lead screening. Y or N reports. | Student Information > Health > General > Screenings |
| Physical Exam | Indicates whether the student had a physical exam. Y reports if the student had one of the following:
Otherwise, N reports. | Student Information > Health > General > Screenings |
| Special Health Considerations (if yes, please list) | Indicates whether the student has any special health considerations. Y reports if the student has any conditions or medications listed. Otherwise, N reports. | Student Information > Health > General > Conditions AND |
Record Card Side 2 Layout
| Field | Description | Location |
|---|---|---|
| Subject | All courses in which the student was enrolled for the current school year, whether passed or failed. | Student Information > General > Transcript |
| Current Grade | The most current grade for the corresponding course. If the course is complete, the final grade reports. If the course is in progress, the in-progress grade reports. If an in-progress grade does not exist, the most recent posted grade reports.. | Student Information > General > Grades |
| Comments | This field is left blank. | N/A |
| Contact person for additional student information: | This field is left blank. | N/A |
| Phone Number | This field is left blank. | N/A |
| Certifying signature of school principal or designee/Title | This field is left blank. | N/A |
| Phone Number | This field is left blank. | N/A |
