Upload Wizard - Vendor Information (South Dakota)

Last Modified on 04/10/2024 12:55 pm CDT

This information is current as of the Campus.2323 (June 2023) release.

File Specifications

Files should follow the proper naming conventions and record definitions defined below:

  • All files will be tab delimited with a header record. 
  • If a field is not required it can be left blank, but the proper number of tabs must be in each record.
  • All dates within the file will be in the format MM/DD/YYYY. 
  • Times within the file will be displayed in military (24 hour) time HH:MM:SS such as 23:00:00 for 11:00pm. 

File Name

Files must be named with the district number (maximum of 5 digits), underscore, date underscore and record type with the extension *.tsv.  Forward slashes are not allowed in file names and should be left out.

Example:

District 10063 submitting a Student Demographics file on 12/01/2006 would name the file:      10063_12012006_SD.tsv

Header Record

The first line of all files will be the header record. This is required.

Name

Length

Code/Format

Description

Record Type

2

“HD”

Always the value “HD”

Date

01

MM/DD/YYYY

Date report was generated

Time

8

HH:MM:SS

Time report was generated

Version

15

“SD2.0”

Always the value “SD2.0”

Example Record:

Header record submitted on December 1, 2006 at 11:00 pm:

HD 12/01/2006 23:00:00SD2.0

School Calendar

This record defines each School Calendar or track a school is running.  There should be at least 1 record per school. There can be multiple records per school if the school has students receiving instruction on different days or for different durations.  If the school has multiple calendars, each calendar must be given a distinct Calendar Number.

Element Name

Description

Type, Format and Length

Campus Database

Campus Interface

Record Type

Type of record being generated.

Alphabetic, 2 characters

Always the value of "SS"

Not dynamically stored

Not dynamically stored

District Number

State-assigned district identification number.

Numeric, 5 digits

district.number

System Administration > Resources > District Information > District Number

School Number

State-assigned school identification number.

Numeric, 2 digits

school.number

System Administration > Resources > School > State School Number

Year

The end year of the calendar (i.e. for 2006-2007 = 2007).

Date field, 4 characters

YYYY

calendar.endYear

System Administration > Calendar > Calendar > Calendar Info

Calendar Number

Number assigned to the calendar. Needs to match calendar number in associated SD-Extract-School Calendar file.

Numeric, 3 digits

calendar.number

System Administration > Calendar > Calendar > Number

Student Day

The number of minutes of instruction in the typical student day.

Numeric, 3 digits

calendar.studentDay

System Administration > Calendar > Calendar

4 Day School Week

Indicates a 4 Day School Week.

Alphanumeric, 1 character

Y or N

calendar.alternativeCode

System Administration > Calendar > Calendar

 

Example Records:

An elementary school (0120) grades 1 through 6 that attend 360 minutes of instruction per day and has half-day Kindergarten that attends 180 minutes of instruction per day and starts on a different date then the other grades.

SS 63 2007 1 360 Y

SS 63 120 2007 2 180 Y

School Days

This record defines when a school is open and when it provides instruction to students.  There should be 1 record per date per School Calendar record within the date range that the school is open.

Element Name

Description

Type, Format and Length

Campus Database

Campus Database

Record Type

Type of record being generated. In this case, always a value of "DY".

Alphabetic, 2 characters

DY

Not dynamically stored

Not dynamically stored

District Number

State-assigned district identification number.

Numeric, 5 digits

district.number

System Administration > Resources > District Information > District Number

School Number

State assigned school identification number

Numeric, 2 digits

school.number

System Administration > Resources > District Information > State School Number

Year

The end year of the calendar (i.e. for 2006-2007 = 2007).

Date field, 4 characters

YYYY

calendar.endYear

System Administration > Calendar > Calendar > Calendar Info

Calendar Number

Number assigned to the calendar. Needs to match calendar number in associated SD-Extract-School Calendar file.

Numeric, 3 digits

calendar.number

System Administration > Calendar > Calendar > Number

Date

A day record for each day in the calendar

Date field, 10 characters

MM/DD/YYYY

day.date

System Administration > Calendar > calendar > Days > Date

Instructional Day

Indicates whether instruction was given to students on this date.

Alphabetic, 2 characters

Y or N

day.instruction

System Administration > Calendar > Calendar > Days > Instruction

School Day

Indicates if the school was open on this date (i.e. teacher in-service day will have Instruction = N and School Day = Y).

Alphabetic, 2 characters

Y or N

day.schoolDay

System Administration > Calendar > Calendar > Days > School Day

Attendance Day

Indicates if there is attendance for this day.

Alphabetic, 2 characters

Y or N

day.attendance

System Administration > Calendar > Calendar > Days > Attendance

Day Duration

Number of minutes of instruction offered on this day.

Numeric, 3 digits

day.duration

System Administration > Calendar > Calendar > Days > Duration

Example Records:

The week of April 22, 2007 to April 28, 2007 has instruction starting Monday and continuing through Thursday, with a teacher in-service day on Friday; its records would look like:

DY 63 2007 1 04/22/2007 N N N 0

DY 63 2007 1 04/23/2007 Y Y Y 360

DY 63 120 2007 1 04/24/2007 Y Y Y 360

DY 63 120 2007 1 04/25/2007Y              Y              Y              360

DY           63           120         2007       1              04/26/2007         Y              Y              Y              360

DY           63           120         2007       1              04/27/2007         N             Y              N             0

DY           63           120         2007       1              04/28/2007         N             N             N             0


Student Demographic

This record format contains basic student demographics fields. Typically there should be one record per student.
The exception for this is when a student’s name or identifying information changes while at a district.
The state needs to maintain a history of all name changes for students, and the effective date controls when this name was used.

Element Name

Description

Type, Format and Length

Campus Database

Campus Interface

Record Type

The type of record being generated. In this case, always the value of "SD" for student demographics.

Alphabetic, 2 characters

SD

Not dynamically stored

Not dynamically stored

District Number

State-assigned district identification number.

Numeric, 5 digits

district.number

System Administration > Resources > District Information > District Number

State ID

State identification number assigned to students.  New students are given this number at the State Edition level, but for existing students it should be included to prevent duplication.

Numeric, 9 digits

person.studentNumber

Census > People > Demographics > Person Identifiers > Student State ID

Last Name

Student's legal last name

Alphanumeric, 40 characters

identity.lastName

Census > People > Demographics > Last Name

First Name

Student's legal first name

Alphanumeric, 35 characters

identity.firstName

Census > People > Demographics >  First Name

Middle Name

Student's legal middle name.

Alphanumeric, 20 characters

identity.middleName

Census > People > Demographics > Middle Name

Suffix

Suffix attached to student's legal name. Accepts Jr. and SR. with or without punctuation.

Alphanumeric, 3 characters

identity.suffix

Census > People > Demographics > Suffix

Gender

Student's gender

Alphabetic, 1 cahracter

M or F

person.gender

Census > ?People > Demographics > Gender

Birth Date

Student's date of birth

Date field, 10 characters

MM/DD/YYYY

identity.birthDate

Census > People > Demographics > Birth Date

Race Determination

Code indicating how student race was determined.

Valid options include:

  • 01: Parent Identified
  • 02: Self Identified
  • 03: Observer Determined
  • 04: Unknown

Numeric, 2 digits

identity.raceEthnicityDetermination

Census > People > Demographics > Race Determination

Hispanic Indicator

Indicates if student is Hispanic/Latino.

Numeric, 1 digits

identity.hispanicEthnicity

Census > People > Demographics > Race/Ethnicity > Edit > Is the individual Hispanic/Latino?

American Indian or Alaska Native

Indicates if student is American Indian or Alaska native.

Alphanumeric, 1 digit

Y or N

identity.raceEthnicity

Census > People > Demographics > Race/Ethnicity > American Indian or Alaska Native

Asian

Indicates if student is Asian

Alphanumeric, 1 digit

Y or N

identity.raceEthnicity

Census > People > Demographics > Race/Ethnicity > Asian

Black or African American

Indicates if student is Black or African American

Alphanumeric, 1 digit

Y or N

identity.raceEthnicity

Census > People > Demographics > Race/Ethnicity > Black or African American

Native Hawaiian or Other Pacific Islander

Indicates if student is Native Hawaiian or Other Pacific Islander.

Alphanumeric, 1 digit

Y or N

identity.raceEthnicity

Census > People > Demographics > Race/Ethnicity >Native Hawaiian or Other Pacific Islander

White

Indicates if student is White

Alphanumeric, 1 digit

Y or N

identity.raceEthnicity

Census > People > Demographics > Race/Ethnicity > White

Example Records:

A student record for Joe Smith,

SD           63                           Smith    Joe         Alan       II             M            03/01/1997         05

Common errors:

  • Gender or Race/Ethnicity left blank (data is required for these fields)
  • Field names included in file (please remove all field names, such as legal entity number, gender, race/ethnicity, etc.).
  • Date Fields must be in a MM/DD/YYYY format (e.g. 03/07/1999).
  • Fields with no information still require a tab.

Enrollment

This record contains information for the student enrollment. Typically there should be one record per student enrollment. For your file name, the record type is EN.

Name

Description

Type, Format and Length

Campus Database

Campus Interface

District Number

State-assigned district identification number.

Number, 5 digits

district.number

System Administration > Resources > District Information > District Number

School Number

State-assigned school identification number.

Number, 2 digits

school.number

System Administration > Resources > School > State School Number

Calendar Number

Number assigned to the calendar. Needs to match calendar number in associated SD-Extract-School Calendar file.

Number, 3 digits

calendar.number

System Administration > Calendar > Calendar > Number

First Name

Student's legal first name

Alphanumeric, 35 characters

identity.firstName

Census > People > Demographics > First Name

Middle Name

Student's legal middle name

Alphanumeric, 20 characters

identity.middleName

Census > People > Demographics > Middle Name

Last Name

Student's legal last name

Alphanumeric, 40 characters

identity.lastName

Census > People > Demographics > Last Name

Birthdate

Student's date of birth

Date field, 10 characters

MM/DD/YYYY

identity.birthdate

Census > People > Demographics > Birth Date

Gender

Student's gender

Alphabetic, 1 character

M or F

person. gender

Census > People > Demographics > Gender

Race Determination

Code indicating how student race was determined.

Valid options include:

  • 01: Parent Identified
  • 02: Self Identified
  • 03: Observer Determined
  • 04: Unknown

Numeric, 2 digits

identity.raceEthnicityDetermination

Census > People > Demographics > Race Determination

Hispanic Indicator

Indicates if student is Hispanic/Latino.

Numeric, 1 digit

student.hispanicEthinicity

Census > People > Demographics > Race/Ethnicity > Edit > Is the individual Hispanic/Latino?

American Indian or Alaska Native

Indicates if student is American Indian or Alaska native.

Numeric, 1 digit

student.raceEthnicity

Census > People > Demographics > Race/Ethnicity > American Indian or Alaska Native

Asian

Indicates if student is Asian.

Numeric, 1 digit

student.raceEthnicity

Census > People > Demographics > Race/Ethnicity > Asian

Black or African American

Indicates if student is Black or African American.

Numeric, 1 digit

student.raceEthnicity

Census > People > Demographics > Race/Ethnicity > Black or African American

Native Hawaiian or Other Pacific Islander

Indicates if student is Native Hawaiian or Other Pacific Islander.

Numeric, 1 digit

student.raceEthnicity

Census > People > Demographics > Race/Ethnicity >Native Hawaiian or Other Pacific Islander

White

Indicates if student is White.

Numeric, 1 digit

student.raceEthnicity

Census > People > Demographics > Race/Ethnicity > White

State ID Number

Student's state ID number

Numeric, 9 digits

person.studentNumber

Census > People > Demographics > Person Identifiers > Student State ID

Social Security Number

Student's social security number.

Numeric, 9 digits

student.ssn

Census > People > Demographics > Social Security Number

Grade Level

Student grade level

Alphanumeric, 2 characters

enrollment.grade

Student Information > General > Enrollment > Grade

Resident District Number

The identification number of the district in which the student resides.

Numeric, 5 digits

enrollment.residentDistrict

Student Information > General > Enrollments > State Reporting Fields > Resident District

Attending District Number

The identification number of the district in which the student attends school.

Numeric, 5 digits

enrollment.servingDistrict

Student Information > General > Enrollments > State Reporting Fields > Serving (Attending) District

Enrollment Start Date

The day student enrollment began.

Date field, 10 characters MM/DD/YYYY

enrollment.startDate

Student Information > General > Enrollments > Start Date

Enrollment End Date

The day student enrollment ended.

Date field, 10 characters MM/DD/YYYY

enrollment.endDate

Student Information > General > Enrollments > End Date

Service Type

Indicates type of service student is receiving.

See Service Type Codes Table below.

Alphabetic, 1 character

enrollment.serviceType

Student Information > General > Enrollments > Service Type

Percent Enrolled

Percentage of time student was enrolled in the service, between 0 and 100.

Numeric, 3 digits

enrollment.percentEnrolled

Student Information > General > Enrollments > Percent Enrolled

End Status

Reason student enrollment was ended. If Enrollment End Date is supplied, an End Status must be entered.

See End Status Codes Table below.

Numeric, 2 digits

enrollment.endStatus

Student Information > General > Enrollments > End Status

County Number

State defined county number or code.

Numeric, 2 digits

county.number

Student Information > General > Enrollments > County

Enrollment Status

Status of the student's enrollment. If Resident District and Attending District are not the same, an Enrollment Status must be selected.

 See Enrollment Status Codes Table below.

Alphanumeric, 1 character

enrollmentSD.enrollmentStatus

Student Information > General > Enrollments > State Reporting Fields > Enrollment Status

LEP

Indicates student is participating in LEP programming.

Alphabetic, 1 character

Y or N

enrollment.lep

Student Information > General > Enrollments > State Reporting Fields > LEP Status

Primary Language

Primary language the student speaks. If LEP = Y, Primary Language must not be empty.

See the Language List attachment for a complete list of all accepted values.

Alphanumeric, 2 characters

enrollment.language

Student Information > General > Enrollments > State Reporting Fields > Primary Language

Special Ed Category

Code indicating category into which student's special education program participation fits. If Special Ed Category is entered, Special Ed Start Date must not be empty.

See Special Ed Category Codes Table below.

Numeric, 4 digits

enrollment.specialEdSetting

Student Information > General > Enrollments > Special Ed Fields > Special Ed Category

Occupational Therapy Hours

Number of hours student participated in occupational therapy. Round to 3 decimals.

Decimal, 6 digits

CustomEnrollment
sped.occupationalHours

Student Information > General > Enrollments > Special Ed Fields > Occupational Therapy Hours

Physical Therapy Hours

Number of hours student participated in physical therapy. Round to 3 decimals.

Decimal, 6 digits

CustomEnrollment
sped.physicalHours

Student Information > General > Enrollments > Special Ed Fields > Physical Therapy Hours

Psychological Therapy Hours

Number of hours student participated in psychological therapy. Round to 3 decimals.

Decimal, 6 digits

CustomEnrollment
sped.psychologicalHours

Student Information > General > Enrollments > Special Ed Fields > Psychological Therapy Hours

Counseling Hours

Number of hours student participated in counseling services. Round to 3 decimals.

Decimal, 6 digits

CustomEnrollment
sped.counselingHours

Student Information > General > Enrollments > Special Ed Fields > Counseling Services Hours

Social Work Hours

Number of hours student participated in social work services. Round to 3 decimals.

Decimal, 6 digits

CustomEnrollment
sped.socialWorkHours

Student Information > General > Enrollments > Special Ed Fields > Social Work Services Hours

Audiological Therapy Hours

Number of hours student participated in audiological services. Round to 3 decimals.

Decimal, 6 digits

CustomEnrollment
sped.audiologicalHours

Student Information > General > Enrollments > Special Ed Fields > Audiological Services Hours

Recreational Therapy Hours

Number of hours student participated in recreational therapy. Round to 3 decimals.

Decimal, 6 digits

CustomEnrollment
sped.recreationalHours

Student Information > General > Enrollments > Special Ed Fields > Recreational Therapy Hours

School Health Hours

Number of hours student participated in school health services. Round to 3 decimals.

Decimal, 6 digits

CustomEnrollment
sped.schoolHealthHours

Student Information > General > Enrollments > Special Ed Fields > School Health Services Hours

Speech Therapy Hours

Number of hours student participated in speech/language therapy. Round to 3 decimals.

Decimal, 6 digits

CustomEnrollment
sped.speechHours

Student Information > General > Enrollments > Special Ed Fields > Speech/Language Therapy Hours

SPED Transportation

Indicates whether student is receiving transportation assistance.

Alphabetic, 1 character

Y or N

CustomEnrollment
sped.transportation

Student Information > General > Enrollments > Special Ed Fields >Transportation

Other Service Hours

Number of hours student participated in other services. Round to 3 decimals.

Decimal, 6 digits

CustomEnrollment
sped.otherServiceHours

Student Information > General > Enrollments > Special Ed Fields > Other Service Hours

SPED Assistive Technology

Indicates whether student is receiving assistive technology services.

Alphabetic, 1 character

Y or N

CustomEnrollment
sped.assistiveTechnology

Student Information > General > Enrollments > Special Ed Fields > Assisstive Technology

Orientation Mobility Hours

Number of hours student participated in orientation mobility therapy. Round to 3 decimals.

Decimal, 6 digits

CustomEnrollment
sped.orientationHours

Student Information > General > Enrollments > Special Ed Fields > Orientation Mobility Hours

Special Ed Program

Code indicating the type of special education program in which the student is participating. If Special Ed Program is entered, SPED Start Date must not be empty.

 See Special Ed Program Codes Table below.

Alphabetic, 1 character

enrollment.specialEdStatus

Student Information > General > Enrollments > Special Ed Fields > Special Ed Program

Primary Disability

Student's primary disability. If Primary Disability is entered, SPED Start Date must not be empty.

See Primary Disability Codes Table below.

Alphanumeric, 3 characters

enrollment.disability1

Student Information > General > Enrollments > Special Ed Fields > Primary Disability

Multiple Disability 1

Student's disability in addition to Primary Disability.

See Multiple Disability Codes Table below.

Alphanumeric, 3 characters

enrollment.disability2

Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 1

Multiple Disability 2

Student's disability in addition to Primary Disability.

See Multiple Disability Codes Table below.

Alphanumeric, 3 characters

enrollment.disability3

Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 2

Multiple Disability 3

Student's disability in addition to Primary Disability.

See Multiple Disability Codes Table below.

Alphanumeric, 3 characters

enrollment.disability4

Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 3

Multiple Disability 4

Student's disability in addition to Primary Disability.

See Multiple Disability Codes Table below.

Alphanumeric, 3 characters

enrollment.disability5

Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 4

Multiple Disability 5

Student's disability in addition to Primary Disability.

See Multiple Disability Codes Table below.

Alphanumeric, 3 characters

enrollment.disability6

Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 5

SPED Start Date

Beginning date of Special Education program participation.

Date field, 10 characters MM/DD/YYYY

enrollment.spedStartDate

Student Information > General > Enrollments > Special Ed Fields > Effective Date

SPED End Date

Ending date of Special Education program participation.

Date field, 10 characters MM/DD/YYYY

enrollment.spedExitDate

Student Information > General > Enrollments > Special Ed Fields > End Date

SPED Exit Code

Exit code attached to the ending of the student's special education participation.

See Special Ed Exit Codes Table below.

Numeric, 2 digits

enrollment.spedExitReason

Student Information > General > Enrollments > Special Ed Fields > Exit Code

Days Absent

Number of days student was absent.

Decimal, 8 digits

Calculated, not dynamically stored

Student Information > General > Enrollments > State Reporting Fields > Absent Days

Title 1 Status

Indicates whether student is participating in title 1 services.

Alphabetic, 1 character

Y or N

enrollment.title1

Student Information > General > Enrollments > State Reporting Fields > Title 1

Citizenship

Code indicating student's citizenship status.

See Citizenship Codes Table below.

Numeric, 1 digits

enrollment.citizenship

Student Information > General > Enrollments > State Reporting Fields > Citizenship

Transportation

Indication of whether and if so, how, transportation assistance is provided to the student.

See Transportation Codes Table below.

Numeric, 2 digits

enrollment.transportation

Student Information > General > Enrollments > State Reporting Fields > Transportation Category

Homeless

Indicates student's homeless status. If student was homeless at any point during the school year, field should remain populated even if student is no longer homeless.

See Homeless Status Codes Table below.

Alphanumeric, 1 character

enrollment.homeless

Student Information > General > Enrollments > State Reporting Fields > Homeless Status

Title 1 Math

Indicates student's participation in Title 1 Math program.

Alphabetic, 1 character

Y or N

enrollmentSD.title1Math

Student Information > General > Enrollments > State Reporting Fields > Title 1 Math

Title 1 Reading

Indicates student's participation in Title 1 Reading program.

Alphabetic, 1 character

Y or N

enrollmentSD.title1Reading

Student Information > General > Enrollments > State Reporting Fields > Title 1 Reading

Title 1 Science

Indicates student's participation in Title 1 Science program.

Alphabetic, 1 character

Y or N

enrollmentSD.title1Science

Student Information > General > Enrollments > State Reporting Fields > Title 1 Science

Title 1 Social Science

Indicates student's participation in Title 1 Social Science program.

Alphabetic, 1 character

Y or N

enrollmentSD.title1SocialScience

Student Information > General > Enrollments > State Reporting Fields > Title 1 Social Science

Title 1 Vocational

Indicates student's participation in Title 1 Vocational  program.

Alphabetic, 1 character

Y or N

enrollmentSD.title1Vocational

Student Information > General > Enrollments > State Reporting Fields > Title 1 Vocational

Title 1 Health

Indicates student's participation in Title 1 Health program.

Alphabetic, 1 character

Y or N

enrollmentSD.title1Health

Student Information > General > Enrollments > State Reporting Fields > Title 1 Health/ Dental/Eye Care

Title 1 Guidance

Indicates student's participation in Title 1 Guidance program.

Alphabetic, 1 character

Y or N

enrollmentSD.title1Guidance

Student Information > General > Enrollments > State Reporting Fields > Title 1 Supporting Guidance

First Year In Country

Indicates that this enrollment represents the student's first year in the country.

Alphabetic, 1 character

Y or N

enrollmentSD.firstYearInCountry

Student Information > General > Enrollments > State Reporting Fields > First Year in Country

Year

The end year of the enrollment (i.e. for SY2006-2007 = 2007).

Date field, 4 characters

YYYY

calendar.endYear

System Administration > Calendar > Calendar > Calendar Info

 

Example:

A student record for Kelsey Kramer.

12345    12           123         Kelsey   Ann        Kramer 10/11/1991         F              WH

123456789           223456789           F              10           22345    32345    08/26/2006                         P             100                  12  T              N                                                                                                                                                                                                N             N                                                                                                                                                                             2.5          N             1              1              D                N             N             N             N             N             N             N             N             2007      

           

Codes and Descriptions

The following tables define codes used in the file upload.

End Status Codes

Code

Description

01

Expelled, didn't return to any school

02

Discontinued education - dropped out

03

In-state School Transfer

04

Student graduated

05

Student died

06

Committed to institution

07

Reached maximum age for special-ed

08

Out-of-state School Transfer

09

Colony student > 8th grade - religious exemption

10

Student retained

11

Student continues

12

Persistently Dangerous Transfer

13

School Improvement Transfer

14

Home School Transfer

15

Suspended

16

Home School Completer

17

Discontinued education - completed GED

18

Discontinued education - exceeds compulsory age

 

Special Ed Category Codes

Code

Description

0100

General Class with Modifications 80-100%

0110

Resource Room 40-79%

0120

Self-Contained Classroom 0-39%

0130

Separate Day School

0140

Residential Facility

0150

Home/Hospital

0315

Early Childhood Setting 80-100%

0325

Early Childhood Setting 40-79%

0330

Early Childhood Setting 0-39%

0335

Separate Class

0345

Separate School

0355

Residential Facility

0365

Home

0375

Service Provider Location

 

Special Ed Program Codes

Code

Description

A

Mild to Moderate Disabilities

B

Severe Disabilities

C

Speech Only

D

Early Childhood

E

Day Program

F

Residential Program

G

Homebound Program

 

Primary Disability Codes

Code

Description

500

Deaf-Blindness

505

Emotional Disturbance

510

Cognitive Disability

515

Hearing Loss

525

Specific Learning Disability

530

Multiple Disabilities

535

Orthopedic Impairments

540

Visual Loss

545

Deafness

550

Speech/Language

555

Other Health Impairment

560

Autism

565

Traumatic Brain Injury

570

Developmental Delay

 

Enrollment Status Codes

Code

Description

Only Valid If

A

School Choice

Only Valid If Resident District Same As Attending District

D

Persistently Dangerous

Only Valid If Resident District Same As Attending District

B

Placed and Paid by Tribal

Only Valid If Resident District Different From Attending District

C

Contracting Student

Only Valid If Resident District Different From Attending District

E

Placed and Paid by DSS

Only Valid If Resident District Different From Attending District

G

Whole Grade Sharing

Only Valid If Resident District Different From Attending District

J

Placed and Paid by Corrections

Only Valid If Resident District Different From Attending District

M

Parentally Placed in Private School

Only Valid If Resident District Different From Attending District

O

Open Enrollment

Only Valid If Resident District Different From Attending District

P

Tuition Paid by District

Only Valid If Resident District Different From Attending District

T

Tuition Paid by Other

Only Valid If Resident District Different From Attending District

W

Tuition Waived

Only Valid If Resident District Different From Attending District

 

Multiple Disability Codes

Code

Description

505

Emotional Disturbance

510

Cognitive Disability

515

Hearing Loss

525

Specific Learning Disability

535

Orthopedic Impairments

540

Visual Loss

545

Deafness

550

Speech/Language

555

Other Health Impairment

560

Autism

565

Traumatic Brain Injury

570

Developmental Delay

 

Special Ed Exit Codes

Code

Description

1

Not receiving SE services

2

Graduated (high school diploma)

4

Reached the maximum age

5

Died

6

Moved, known to be continuing

7

Moved, not known to be continuing

8

Dropped out

9

Refused services

10

ISFP done before max age/Pt C

11

Change in IEP

12

Student Continues

 

Race Ethnicity Codes

Code

Description

AS

Asian

BL

Black, not Hispanic

HI

Hispanic

IN

American Indian or Alaskan Native

PI

Native Hawaiian or Pacific Islander

TR

Two or more races

WH

White, not Hispanic


Citizenship Codes

Code

Description

1

US Citizen

2

Foreign Exchange Student

3

Immigrant or Refugee

4

Resident Alien

 

Transportation Codes

Code

Description

01

Student Not Transported

02

Student Transported on District-Owned Buses

03

Student Transported on Contracted Buses

04

Mileage Paid in Lieu of Transportation

 

Homeless Status Codes

Code

Description

D

Doubled Up/Sharing Housing

E

Emergency/Transitional Shelter

H

Hotels/Motels

T

Transitional Housing

U

Unsheltered

 

Service Type Codes

Code

Description

P

Primary

S

Partial

N

Special Ed Services

 

Suffix Codes

Code

Jr.

Sr.

I

II

III

IV

V

VI

VII

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