Infinite Campus provides a unified search menu, allowing you to quickly and easily search a multitude of data. Simply click the magnifying glass icon 
, select the type of data you wish to search (i.e., Student, Household, Tool, etc), and enter your search criteria. Results will appear below the search box.
Selecting a search result will send you to the appropriate tool for that piece information.
The search menu also remembers your last search results, allowing you to quickly toggle back and forth between the list of tools within the Main Menu and search results without losing your place in either screen. Search results also remain visible within the left-hand panel while you interact within a tool you got to by selecting a search result.
Selecting a tool which requires context to be selected (such as a tool showing information for specific course or person) prompts the user to initiate a search to locate this contextual information.
For example, if a user selects Course Information, the user is asked open the Course Search and locate the course for which to show information about.
Searching and the Context Switcher
Some search results are filtered to the selections made in the fields of the context switcher (i.e., Year, School, Calendar, Schedule, Section).
- Unfiltered searches (district-wide, NOT filtered by context switcher fields): Address, Household, User, Group, Account, Help
- Filtered Searches (specific to displayed context switcher criteria): Student, StudentID, Staff, Course/Section, Course Master
A user's tool and calendar rights greatly affect the options available in the Search field, as well as the results returned by the search. For example, a teacher may only have rights to search for students currently scheduled in the course sections that he/she teaches -- but would not have rights to search options like All People, User, Address etc
Consider the following screenshot, which shows an example of a student search that is filtered to a teacher's specific course section:
The context switcher only displays schools that have calendars in the year selected. If no calendar exists for that school and year, no option is available.
Search Preferences
There are two System Preferences available for controlling search functionality and results.
- Search Limit: This limits the number of results returned in a search to 100, 500, 1000 or No Limit. Limiting search results may improve system and search performance.
- Search Screen Field Order: This determines whether the student name or student number appears first in a list of results generated by an Advanced Student Search.
Available Search Types
The Search icon allows the following types of searches, as selected from the Type field:
Item | Description |
|---|---|
| Address | Returns address information based on street number or street name. At least one character/criteria/value is required. Results return in numeric order (by house number). |
| All People | Returns staff, students and other people entered in Census. When the person is a current staff member but former student, the results display the staff member information. Inactive users display the words 'inactive' next to their staff/student ID in search results as well as a red box icon next to their picture. At least one character/criteria/value is required. This means a user can search for all last names beginning with the letter A and results return or the number 2 to return people who have an ID number that begins with the number 2. Accepts the following search criteria: Name, Student Number and Staff Number. Results display in alphabetical order by last name. |
| Course Master | Returns course masters created by the district. This search is district-wide and returns all course masters. Results return in numeric order (by course master number). |
| Course/Section | Returns course names or course numbers related to the school/calendar displayed in the context switcher.
Results return in numeric order (by course number). Active courses are listed first, then inactive courses. |
| Household | Returns names of households, persons with the name who are members of the household and street names. Inactive addresses associated with a household (either one that has been ended or one that begins in the future) display in red. At least one character/criteria/value is required. Results return in alphabetic order by household name. |
| Staff | Returns staff members based on the entered last name or last name/first name combination. Inactive users display the words 'inactive' next to their staff ID in search results as well as a red box icon next to their picture.
Results display in alphabetical order by last name. |
Student | Returns students based on the entered last name or last name/first name combination. Results are based on the following:
Students displayed in black font are enrolled in an active calendar. Inactive users display the words 'inactive' next to their student ID in search results as well as a red box icon next to their picture. Results display in alphabetical order by last name. Students can be search by student number |
| Tool | Allows you to quickly search for and select a tool (searching by tool name). |
| Personnel Master | (Human Resources customers only) Returns employees that have a record in the Personnel Master. |
User | Returns user accounts (in gray font, below person name) for the entered name or username. Infinite Campus recommends entering specific criteria, when possible. User searches have many results and can adversely affect system performance. Results return in alphabetic order (by last name). |
User Group | Returns results based on user group information. Entering the exact user group name returns the exact group name if it exists. Results return in numeric order first (any group that has digits for the name), then alphabetic order. |
Account | (Food Service/POS customers only) When numbers are entered, search results are based on account numbers matching the first digit of the account number searched and partial matches on any digits within the student number. If Human Resources functionality is enabled, results do not return any staff members if Birth Date information is entered. Results return in numeric order (by account number). |
| Budget | (Finance customers only) Returns budget information based on fiscal year, fund, name, or description. Results return in fiscal year order, by the number assigned to the fund. |
| Position Control | (Finance customers only) Returns Position Control scenarios based on fiscal year, name, or description. Results return in fiscal year order, by name. |
Search Criteria
Searches are cross-referenced in Infinite Campus; that is, multiple types of criteria may be entered for the selected search option. To search for a person, his/her name may be entered, or, a State ID, Student Number or User number may be entered.
For example, a student can be located by searching for name in the Student Search option, by entering the name or student number in the All People Search option, or by searching for Household, User, Account or State ID.
For best results, name searches should be conducted in one of the following formats:
- Last Name
- Last Name , First Name
- , First Name or ,First name (with or without space between comma and first letter)
Advanced Search
Advanced Search functionality is found by selecting a search context and clicking the Advanced button (see image below).
Advanced searches within the New Look of Infinite Campus match the same functionality found in Classic Campus with the addition of a few enhancements to some contexts, such as improved Fuzzy Searches which allows users get results which include phonetic matches and synonyms.
Advanced Search Options
The following Advanced Search options are available.
- Student Information
- Staff Search
- Personnel Master
- All People Search
- Course/Section Search
- Course Master Search
- Address Search
- Household Information Search
- User Search
- (Food Service) Account Search
- Help Search
A search type must first be made in the Search field (e.g., Student, Course/Section, User). Advanced Search fields vary, depending on the option selected.
Student Information
The Advanced Student Search only returns people who have enrollment records (currently active or not) within the Year / School / Calendar / Schedule displayed in the context switcher. Ad hoc filters appearing in the Saved Filters editor are only those related to students.
All instances of a student's identity are taken into account when using the advanced student search. For example, an identity record (added when a new person is added) exists for a student, but with the incorrect Social Security number. A new identity record is entered for that same student with the correct Social Security number. The new identity record is active and that number is used in reports and other student data information. But searching for the old Social Security number is still possible because at one time, that number was associated with the student. This same logic applies to any demographic field (last name, first name, gender, etc.). Note that only one instance of that student returns in the search results, but searching for either the incorrect or correct Social Security number returns a result for the student.
Results matching the entered criteria return the following:
- Grade Level of Enrollment
- Student Last Name, First Name and Middle Initial
- Local Student Number
- Birth Date
Depending on the System Preference for Search Screen Field Order, either the Last Name or Student Number field displays at the top of the list of Student Search fields.
Field | Definition |
|---|---|
Last Name | Student's last name. |
First Name | Student's first name. |
Student Number | Student's district-issued identification number. |
SSN | Student's Social Security number. |
Grade | Student's grade level, entered as two digits (e.g., 02, KG, 12). |
Birth Date | Student's birth date in mm/dd/yyyy format. |
Gender | M (male) or F (female). |
StateID | Student's state-issued identification number. |
PersonID | Student's internal Campus identification number. |
Locker Number | Student's locker number; only returns exact matches. |
Special Ed Status | Student's special education status based upon enrollment records, as state-mandated. |
Special Ed Setting | Student's special education setting based upon enrollment records, as state-mandated. |
Special Ed Disability | Student's special education disability based upon enrollment records, as state-mandated. |
Students you are counseling | When marked, returns only students assigned to the current user as of the date entered in the Counseling Effective Date field. |
Counseling Effective Date | Date on which to search for counseled students; only applicable when the Students that you are Counseling checkbox is marked. |
Staff Search
The Advanced Staff Search only returns staff members (defined as a person who has a district employment or assignment record, currently active or not, and a Staff ID) within the School/Calendar/Schedule fields displayed in the context switcher. Ad hoc filters appearing in the Saved Filters editor are only those related to census/staff.
Results matching the entered criteria display the staff person's Last Name, First Name.
Field | Definition |
|---|---|
Last Name | Staff member's last name. |
First Name | Staff member's first name. |
Staff Number | Staff member's district-issued identification number. |
SSN | Staff member's Social Security number. |
Birth Date | Staff member's birth date in mm/dd/yyyy format. |
Department | Staff member's department. |
Personnel Master
The Personnel Master Advanced Search returns all employees that match the search criteria regardless of the Year / School / Calendar / Schedule fields selected in the context switcher.
| Field | Definition |
|---|---|
| Personnel Master Search | |
Last Name | Employee's last name. |
First Name | Employee's first name. |
Nickname | Employee's nickname. |
Personnel Number | The unique identifier within HR for the person. |
State Number | The unique staff identifier reported to the state. |
| Active Staff Only | When marked, the search results include only active employees. Active is defined as follows.
Human Resources > Personnel > Personnel Master > HR General Information – Current Record > Employment Dates |
| HR General Information | |
| Status | The employee's eligibility for Pay and Benefits. Values in this field are defined in Human Resources > Administration > Status Codes. |
| Employment Type | The employee's type of employment. Values in this field are defined in Human Resources > Administration > HR Codes. |
| Start/End Hire Dates | Returns any employee with the Hire Date or within the Hire Date range entered. Human Resources > Personnel > Personnel Master > HR General Information > Employment Dates > Hire Date |
| Work Assignments | |
Position Group | Returns any employee with a Position Code that belongs to the selected Position Group(s). |
Position Code/Description | Returns any employee with the selected Position Code. |
Primary Work Location | Returns any employee who is assigned the selected location as their primary location. |
Salary Schedule | Returns any employee who is assigned the selected Salary Schedule in their wage detail record. |
Primary Only | When this checkbox is marked, the search only returns employees who have corresponding Work Assignments marked as Primary. |
| Active Only | When this checkbox is marked, the search only returns employees who have an active Work Assignment. Active is defined as follows.
|
All People Search
The Advanced All People Search returns all people matching the search criteria, regardless of the Year/School/Calendar/Schedule fields displayed in the context switcher. Ad hoc filters appearing in the Saved Filters editor are only those related to census/staff.
All instances of a person's identity are taken into account when using the advanced student search. For example, an identity record (added when a new person is added) exists for a person, but with the incorrect Social Security number. A new identity record is entered for that same person with the correct Social Security number. The new identity record is active and that number is used in reports and other student data information. But searching for the old Social Security number is still possible because at one time, that number was associated with the person. This same logic applies to any demographic field (last name, first name, gender, etc.). Note that only one instance of that person returns in the search results, but searching for either the incorrect or correct Social Security number returns a result for the person.
Results matching the entered criteria return the following:
- Students - Last Name, First Name, Student Number, Birth Date
- Person - Last Name, First Name
- Staff - Last Name, First Name, Staff Number
Users who perform a search for a student (defined as any person who has at least one enrollment, either active or inactive) enrolled in a calendar to which the user does not have calendar rights now receive a message that the person does not have rights to view the student's information.
- If a user has rights to the All People search, the user can search for a student enrolled in a calendar to which the user doesn't have rights.
- A warning message displays when viewing the student's information in the Student Information module, but not when viewing the student's information in the Census module.
Field | Definition |
|---|---|
Last Name | Person's last name. |
First Name | Person's first name. |
| Fuzzy | For Wildcard Searching options. |
Student Number | Student's local district identification number. |
SSN | Person's Social Security Number. |
Grade | Student's grade level (e.g., KG, 09, 12). |
Birth Date | Person's birth date in mm/dd/yyyy format. |
Gender | M (male) or F (female). |
Person ID | Person's internal Campus identification number. |
Phone | Any phone number attached to the person, such as home, work or cell. |
House Number | Person's house number. |
Street Name | Person's home street name. When entering a street tag, search generally. Entering "Dr" returns "Dr," "Dr." and "Drive," whereas, entering "Dr." only returns "Dr." |
Apartment Number | Person's home apartment number. |
City | Person's home city. |
Course/Section Search
The Advanced Course/Section Search only returns courses/sections existing within the Year / School / Calendar / Schedule fields selected in the context switcher. Ad hoc filters appearing in the Saved Filters editor are only those related to courses.
Course search will not display sections in the results for non-responsive courses and does not support filtering by terms and periods if the course has 10k or more sections and section placements.
Inactive courses display in red text.
Results matching entered search criteria return the following:
- Course Name and Number
- Course Sections
- Teachers assigned to the Course Sections
- Room Numbers
Field | Definition |
|---|---|
Course Number | Course number. |
Course Name | Course name. |
Section Number | Specific course section. |
Teacher Display Name | The name of the teacher assigned to the course section. |
Room Number | Location of course section. |
Schedule Structure | Schedule structure to which the course applies. |
Term | Term during which course/section occurs. |
Period | Period during which the course section occurs. |
Department | Department to which the course section belongs. |
| Group | Returns the scheduling group or team associated with the course. |
Course Master Search
The Advanced Course Master Search returns all course masters existing within the district, regardless of the Year / School / Calendar / Schedule fields selected in the context switcher.
Field | Definition |
|---|---|
Course Number | Course Master number. |
Course Name | Course Master name. |
Course Catalog | Name of the course list catalog to which the Course Master is assigned. |
Address Search
The Advanced Address Search returns all addresses existing within the district, regardless of the Year / School / Calendar / Schedule values selected in the context switcher.
Results include the complete street address and the total number of people (members) who are associated with that address. When an address is not actively assigned to a household (the address has been ended for the household or the address belongs to a household but has a future start date), it displays in red.
Remember the following:
- When searching for a household by address or name, active is defined as having no End Date, no Start Date or End Date, or an End Date that is after the current date. Active records display in black text, with future records (Start Date after the current date) displaying in red text.
- Inactive addresses with an End Date before the current date do not display in search results, but future inactive addresses with a Start Date after the current date display in search results in red text.
- Household memberships are considered active if there is no Start Date or End Date, or only a Start Date. Inactive members do not display in search results if their End Date is before the current date. Active memberships display in black text in the search results, with future memberships (Start date after the current date) displaying in red text in the search results. All memberships (past, current and future) display under the household memberships tab.
Field | Definition |
|---|---|
House/P.O. Number | Person's primary house number. Enter only the house number in this field (e.g., If the address is 12335 Main Street, enter only "12345" in this field. (Do not enter the street name, or the search does not work properly). |
Street Name | Person's primary household street name. |
Street Tag | Person's primary household street tag. When entering a street tag, search generally. Entering "Dr" returns "Dr," "Dr." and "Drive," whereas, entering "Dr." only returns "Dr." |
Apt Number | Person's primary household apartment number. |
City | Person's primary household city. |
Household Phone | Phone number associated with the household that is attached to the address. |
| Legal Description | Provides a definition of the address used in Impact Aid reporting when a street location is not available. Each county determines what a legal description is (lot and block data). See the Impact Aid section for more information. |
Household Information Search
The Advanced Household Information Search returns all households existing within the district, regardless of the Year / School / Calendar / Schedule values selected in the context switcher.
Results include the following:
- Name of the Household
- Address
- Guardian Name
- Students associated with the household
- The start date of any future address for a household
Addresses that are ended for a household or that begin in the future display in red.
Field | Definition |
|---|---|
Last Name | Person's last name. |
First Name | Person's first name. |
Student Number | Student's local, district identification number. |
Birth Date | Person's birth date in mm/dd/yyyy format. |
House/P.O. Number | Person's primary household number. |
Street Name | Person's primary household street name. When entering a street tag, search generally. Entering "Dr" returns "Dr," "Dr." and "Drive," whereas, entering "Dr." only returns "Dr." |
Apartment Number | Person's primary household apartment number. |
City | Person's primary household city. |
Household Name | Person's household name. |
Household Phone | Phone number associated with the household. |
| Household ID | A unique identifier assigned to each household. This is useful when searching for and identifying a specific household, particularly one with a common name. The household ID can be found to the right of a household's name in the Household Information title bar (see below).  |
| Legal Description | Provides a definition of the address used in Impact Aid reporting when a street location is not available. Each county determines what a legal description is (lot and block data). See the Impact Aid section for more information. |
Application Name | Household's FRAM application name. |
Reference Number | Reference number of the household's FRAM application. |
User Search
The Advanced User Search returns all existing users within the district, regardless of the Year/School/Calendar/Schedule values selected in the context switcher.
The user's username displays below the user's Census name for staff, parents and students. Users without assigned usernames are also returned.
Field | Definition |
|---|---|
Username | Username of the person's user account. |
Last Name | User's last name. |
First Name | User's first name. |
SSN | User's Social Security Number. |
Home Page | Allows you to filter users by the homepage set on their account. |
Tool Rights | Specific tool rights assigned to the user. This field is NOT used to search for users based on Security Role Assignments. Setting this field to 'Log in As User' searches for users with this tool right, not a Product Security Role of Log In as User. |
Calendar Rights | Specific calendar rights assigned to the user. |
Access | Level of access associated to the selected Tool Rights: R(ead), W(rite), A(dd) and/or D(elete). |
(Food Service) Account Search
The Advanced Account Search returns all Food Service accounts existing within the district, regardless of the Year / School / Calendar / Schedule selected in the context switcher.
If Human Resources functionality is enabled, search results does not display Date of Birth information for any staff members.
Field | Definition |
|---|---|
Last Name | Searches patrons based on last name. Search results allow for partial matches. |
First Name | Searches patrons based on first name. Search results allow for partial matches. |
Student Number | Searches patrons based on local student number. This field only returns exact matches. |
Grade | Searches patron accounts based on their grade level as of the Year selected in the context switcher. |
Household Name | Searches for patrons based on household name. This search returns a list of current household members with accounts who are associated with the household name entered. If no Name is entered for any household on the Household Info tab, users are not be allowed to search using this field. For Family Accounts, results use the patron with the earliest occurring last name alphabetically when sorting search results. Alphabetic sorting is based on the following criteria: Last Name, First Name, Household Name and Account Status and determines order based on patrons with a last name closest to A. |
Account Number | Searches patron accounts based on account number. Search results return all account numbers matching the first digit of the account number searched. |
Point of Sale PIN | Searches patron based on their personal identification number (PIN) for Point-of-Sale account transactions. This field only returns exact matches. |
Account Status | Searches patrons based on their account status. Account Status-only searches list results alphabetically.
|
Ad Hoc Filters in Advanced Searches
Ad hoc filters created in the Filter Designer display for the following types of Advanced Searches: Student, Staff, All People and Course/Section. The filters displayed on the Advanced Search screen are only those applicable to the selected method of searching (e.g., an Advanced Student Search only shows Student Ad hoc filters).
Use Ad Hoc Filters Only
The Advanced Search allows users to choose an existing ad hoc filter to return results in the Search tab pane. These results are also based off of the selections in the context switcher (i.e., Year, School, Calendar, Schedule Structure, Section). Searching an ad hoc filter generates a list of results within the Search tab results pane.
Selecting an Ad hoc filter and clicking the Search button located under the Saved Filters editor returns a list of results within the Search tab.
Use Ad Hoc Filters with Advanced Search Fields
The Advanced Search allows users to enter data in the advanced search fields while also applying an existing ad hoc filter. These results are also based off of the selections selected in the context switcher (i.e., Year, School, Calendar, Schedule Structure, Section). Searching an ad hoc filter generates a list of results within the Search results pane.
The results from the filter in the previous screenshot can continue to be filtered by entering additional criteria in the advanced search fields, as shown:
Results in the Search pane can be refined as many times as necessary by continuing to add criteria to the advanced search fields.
Wildcard Searching
Utilizing wildcard methods when searching may increase and improve search results. Wildcard searching can be used in the following areas of Infinite Campus:
- Search Tool
- Advanced Searches
- Ad hoc filters
Infinite Campus recommends using wildcard methods to search for courses.
When searching for teachers on the Advanced Search screen in the Scheduling module, teachers who have the same last name as another teacher’s first name would appear in the search results. This search field is coded with a double wildcard search to account for the school’s preference on entering teacher names. The double wildcard search returns all instances of any type of entry for a teacher’s name. For example, a teacher’s Display Name may appear as "Mr. Fox" on a high school's course Sections. The same teacher may also have be entered as "W. Fox" or "Fox, W" in the elementary school. All forms of the name are returned.
Wildcard searching may not work for all fields.
Wildcard or Pattern | Intended Usage | Standard Examples |
|---|---|---|
% | Zero or more characters | % at the beginning of or surrounding a character string returns strings in which the criteria is contained: |
_ | One character | __ at the end of a character string returns strings with the equivalent number of characters at the end of the string: |
[ ] | A range of possible characters | [ ] around a character string returns strings containing any of the criteria specified within the brackets: |
- | Compound strings | - between character strings return sthe combination of strings, regardless of whether they are linked by a space or hyphen: |
Name Name | Compound strings | A space, _ or % returns compound strings with or without a space or hyphen: Phy Ed, Phy_Ed and Phy%Ed returns Phy Ed, PhyEd and Phy-Ed. |
^ | Negation of character/string | ^ omits strings that contain the specified criteria: |
! | Negation of a value | ! omits a value within a range of another value. 1___, !1003 returns a list of course numbers in the 1000 range, but does NOT return course number 1003. This is often used when establishing course requirements where a student needs to take a set of courses from a range, but not a specific one, because it might be for a subset of students. |
