Tool Search: Report Setup
A report card summarizes a student’s progress throughout a school year. Schools can generate report cards for each term within their calendar. Campus provides a standard report card format that will print, or schools can create a report card with the available options. This saved report card is available for selection from the Report Card Batch Report and from the student's Grades tab.
A Standards-Based Report Card lists the grade report by the Standards of Learning and/or Grading Tasks. Report cards can also be generated by Grading Tasks. See the Conventional Report Card article for more information.
Report Setup - Standards Based Report Card
Create a Report Card
- From the Reports tab, select the New icon. The Report Detail and Report Options editors will appear below.
- Enter a Name for the report card being created. This name can be up to 50 characters in length.
- Select the Report Card option from the Type dropdown list.
- Determine whether or not this report should be available in Campus Instruction and in Campus Parent/Campus Student. If so, mark the Instruction and Portal checkboxes for Available In. See the Report Setup article for information on these options; see the Report Cards (Instruction) article for more information when marking the Instruction checkbox.
- If desired, enter a Description for this report. This description can be up to 200 characters.
- Select all appropriate Report Options. For more information on each option, as defined below.
- Click the Save icon when finished. Once saved, the report will appear in the Report Editor and can also be selected on the Report Card in the Grading and Standards Reports section.
Report Options
The following options are available for a Standards-Based Report Card and assumes the Report Type chosen is Standards-Based Report Card.
| Option | Description |
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| Report Display Name | Text entered in this field displays below the name of the school in the upper left corner. It can be used to identify a specific grading term (e.g., Quarter 2 Report Card) instead of the default text of Report Card. Use this field to indicate the report card contains in-progress term grades rather than final term grades.
The default text of Report Card displays when no text is entered into this field.
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Display Grades At least one option must be selected, or BOTH options can be selected. | |
| Posted Grades | When marked, posted scores to the selected grading tasks print. When only choosing Posted Grades, In-Progress scores DO NOT print. |
| In-Progress Grades | When marked, a student's current score as of the current date prints. This grade has not been posted to any grading tasks. In-progress grades (scores) print with an asterisk. When only choosing In-Progress Grades, posted grades and GPA selections DO NOT print. |
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Standards Display Options Selection determines how the selected standards report associated scores. | |
| Grades for Selected Terms | Only scores for the selected terms print on the report card. Mark the Schedule Structure and Term, and then mark the desired Term checkboxes (Term Q1, Term Q2, etc.). The name of the first checkbox depends on the name of the calendar Schedule Structure and Term Schedules. This could be Main - Terms, Main - Grading Periods, or another name schools use for terms. At least one term must be selected in order to have the report display in the dropdown list for selection on the student Grades tab.
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| Best Score Only | Only the best score for each selected grading task or standard prints on the report card. This looks at the selected grading tasks/standards across all terms. If a student is graded on a standard in the first term and the third term, and the student received a higher score for the standard in the third term, that score prints. |
| Most Recent Score Only | Only the most recent score for each selected grading task or standard prints on the report card. This score is usually from the last reporting period, or the last time the standard was scored. |
Tasks to Display Selections determine which grading tasks and standards print for the selected terms | |
| All Standards and Tasks | Prints the selected standards and grading tasks assigned to the courses into which the student is scheduled. Only some of the standards and grading tasks may have scores. Notice in the example to the right, there are standards included that do not have scores, in addition to standards that do have scores.
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| Graded Standards and Tasks Only | Prints the selected standards and grading tasks assigned to the courses into which the student is scheduled that have scores. Grading tasks and standards that are not scored do not print. Notice in the example to the right, only standards that have been scored are printed.
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| Placement and Signature Options Selections determine what placement or signature lines display at the end of the report card. All of these are manual entries. | |
| Next Year Placement Line | Provides a line for users to manually write in the student's next year placement. |
| Teacher Signature Line | Places a teacher signature line at the bottom of the report card. |
| Principal Signature Line | Places a principal signature line at the bottom of the report card. |
| Parent Signature Line | Places a parent signature line at the bottom of the report card. |
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| Page Layout | |
| Portrait | Prints on 8.5 x 11 inch paper (letter), with the following margins: .
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| Landscape | Prints on 11 x 8.5 inch paper (letter), with the following margins:
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| Additional space for terms | If a calendar has more than 5 terms that are being included on the report card, mark this checkbox. This adjusts the PDF layout for readability. When all terms are included in a report card, or when all standards/grading tasks are included, the report card prints on multiple pages. Save paper by printing on both sides. |
| Prepare report for full duplex printing | When marked, all of the report cards in the selection are formatted to print on both the front and back side of the paper. This also applies when a student or parent prints the report card from the Campus Portal. |
Header Options Selections indicate which student identifiers print at the beginning of the report card. Also included in the Header is identifying information, like the student's name, grade level and the name of the report card. | |
| Student ID | Prints the student's local identification number found on the Demographics tab. |
| State ID | Prints the student's state identification number found on the Demographics tab. |
| Student Counselor | Prints the student's school-assigned Counselor as listed on the student's Team Members (Counseling) tab. |
| Homeroom Teacher | When marked, the student's homeroom teacher prints on the report card.
Homeroom Teacher The Teacher's name prints when the Homeroom checkbox is marked on the Course Editor or the Section editor.
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| Date/Time Stamp | Prints the date and time of when the report was generated. |
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| Display Options | |
Attendance Summary Selections indicate how the attendance information displays on the report card. To include Attendance information, first mark the Attendance Summary checkbox, then mark the terms to include. When only one term is selected, no Total column of attendance events prints; a total column only prints when more than one term is selected. The Daily Exact Attendance Summary does not respect this logic as it uses a legacy custom template that was already in place Attendance entered for non-instructional periods and courses not marked for attendance do NOT appear on the report card. Information in the letter sub-reports uses data stored in the AttendanceDayAggregation table. This means that attendance data for the current date is accurate as of the previous night's attendance calculation, or the last time the Attendance Aggregation Refresh was run. If needed, the Attendance Aggregation Refresh tool can be run to force an attendance recalculation to pull in the current day's data. | |
| Select Terms | Select the terms for which to print attendance. If only one term is selected (first image), the report card does not print a total column.
If more than one term is selected, a Total column prints, in addition to the selected terms.
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| Period | Lists the attendance information by period, looking at the total amount of periods in which the student was marked absent or tardy. Kentucky Users: Periods and setup may vary from example image. |
| Course | Lists the absences by the course. Course attendance looks at the total number of periods missed for a specific course section. |
| Daily Exact Term | Uses the standard day minute information entered on the Calendar Grade Levels tab. If no minute information is entered, minute information on the Days tab is used. Uses the calculation of Number of minutes absent divided by Student Day Minutes.
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| Daily (Half/Whole Day) Term | Uses the standard day minute information entered on the Calendar Grade Levels tab. If no minute information is entered, minute information on the Days tab is used.
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Cumulative GPA Cumulative GPA is based on student's historical grades (grades posted to the Transcript. See the GPA Calculations article for detailed information on the calculations used to find GPA. | |
| GPA Calculation | Allows selection of either the Campus Cumulative GPA (most districts use this) or a Custom GPA Calculation (where a special stored procedure or course weighting is used). Using the Campus Cumulative GPA option allows the selection of a Calculation Type. Using a custom GPA calculation does not allow selection of a calculation type. |
| GPA Calculation Type | When using the Campus Cumulative GPA option is selection, a Calculation Type must be chosen. See the GPA Calculations in Campus article for explanations on weighted vs. unweighted. |
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| Class Rank | |
| Class Rank | Class Rank is the student’s placement in the class and is based on transcript scores. |
| with Bonus Points | Printing the class rank with bonus points changes the student's ranking in the grade level. Bonus points are awarded at the score/mark level of a particular course. Students receive bonus points based on the score earned (e.g., an “A” may receive a bonus point, whereas a “C” may not). See the Using Bonus Points section of the GPA Calculations article for more information. When bonus points are marked to print with the GPA, the Class Rank should also include bonus points.
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| If the student is not included in class rank calculations or if the settings of the report card do not allow the class rank calculation to occur, the printed report card reads Excludedinstead of a ranking (a rank appears as 5 of 250, where the student is rank as number 5 in a class of 250 other students included in the class rank calculation). If the class rank option is not selected, the column for Class Rank does not appear.
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| Period | |
This selection adds the period number or name before the list of courses in which the student is enrolled, much like schedule information prints. Because course information doesn't display on Standards Based Report Cards, this option does not apply. | |
Score Comments A teacher has the ability to enter grades for the grading task and scores for the standards, as well as comments related to that grade/score or to the student’s behavior, etc. This option displays the comment on the report card for the selected terms. Mark the option to print Score Comments and then select the terms for which to print the comments. If no terms are selected, no comments print. | |
| One Term | Displaying comments for one term only prints the comments for the selected term.
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| Multiple Terms | Displaying comments for multiple terms prints the comments in term order (Term 1 comments, Term 2 comments, etc.). |
| Show Report Comments | |
Displays any report comments established for the student in the Report Comments tab. | |
| Legal Name | |
| When selected, the student's legal first name, legal middle name, legal last name and legal suffix print if entered in the Protected Identity information and if the user has tool rights to Protected Identity Information (users need at least Read rights to Protected Identity Information). The Effective Date on the Identity Record is not considered when printing the Protected Identity information on a report card. As long as the those protected identity fields are populated on the current Identity record, the legal first/last/middle/suffix values print. When the legal first name or legal last name is not populated or if the user does not have tool rights to this information, the student's first name and last name reports from the First Name and Last Name fields on the student's current Identity record.  When the Portal - Active checkbox is marked on the Report Detail editor AND the Legal Name option is marked, the Report Card prints the student's Legal Name on the report card that is generated from Campus Student or Campus Parent. | |
Term GPA This number reflects the grades given for the term and does not use transcript information to calculate. This can also be displayed with bonus points. See the GPA Calculations article for detailed information on the calculations used to find GPA. | |
| Weighted, Unweighted | This value is the student's average of scores within a specified term. |
| with Bonus Points | Printing the Term GPA with Bonus Points changes the student's GPA. Bonus points are awarded at the score/mark level of a particular course. Students receive bonus points based on the score earned (e.g., an “A” may receive a bonus point, whereas a “C” may not). See the Using Bonus Points section of the GPA Calculations article for more information.
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Mailing Label Options Report cards can be printed for mailing or printed for handing out in class. They can also be printed with or without being addressed to the student's parent/guardian. | |
| Student's Primary Household Only | Prints report cards for the student's primary household. Any individual in that household or related to that household who is marked for mailing on the relationship receives a report card. Household addresses can be primary or secondary. |
| No Mailing Label | Prints the report card without an address. This can be used to hand out report cards in class. This should not be marked if the other mailing label options are marked. |
| Recipient Names | Prints the actual names of the individuals receiving the report card, instead of To the parent/guardian of. Names print in the first two lines of the address with first and last names. |
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School Comment (printed on all) An entry here displays on ALL report cards generated in bold. Users can indicate the date of parent/teacher conferences, after school activities or anything the user feels the parent should know. | |
| Print at Beginning | School comments print on the first page, before grade information. |
| Print at End | School comments print after grade information on the last page of the report card. |
Grading Tasks and Standards All items on which the student is graded display in the Grading Tasks list, whether they are Grading Tasks or Standards. | |
| Grading Tasks and Standards are assigned to Courses and are used to assign students a grade in the appropriate Course Section. Grading Tasks are usually term based and are posted at the end of a term (Quarter, Semester, etc.). Schools could also have Process Grades or Weekly grades. All of these tasks can be selected to display on the report card. Depending on the needs of the school, there may be one report card per grading term. Or, there could be a report card for the end of the semester and which only lists the semester grades. Standards are skills the student must learn throughout the course of the year and determine the student's success in the given course and/or grade level. Skills like reading at grade level or comprehends written material are considered standards and vary from district to district. Standards and grading tasks are assigned a Term Mask at the Course Level, indicating when that standard is graded. If a grading task or standard is not marked for a certain term (for example, the standard is only graded for Terms 2 and 4), the printed report card displays those term boxes in shaded gray coloring, indicating the standard is not scored during that term. See the last image in this article for more information. When the Report Card does NOT have ALL TERMS selected in the Grades for Selected Terms in the Standards Display Options AND there is a Standard Group where none of the child standards are assigned a Term Mask for the selected term, the Standard Group DOES NOT display on the Report Card. For example, a report card is set to display for Term 1 that includes a Standard Group with child standards A, B, C, and D. A, B, and C have the Term Mask set to Term 4, while D has the Term Mask set to Term 3. In this situation, the whole Standard Group does not print in that report card. When the report card is set to display for Term 3, however, the Standard Group does display, with the boxes for A, B, and C grayed out. When printing, standards that have long names are formatted to wrap to the next line in the column and are formatted to stay within the same column (so the entirety of the standard name stays together). When a standard is associated and graded with more than one course, the name of the course and course section in which the student met the standard prints with that standard. Grading tasks only print when they are associated to a Credit Group and Credit Type. | |
| Select all grading tasks | This option prints each grading tasks/standard to the report card that is assigned to a course in which the student is enrolled. If there is no score given to the student for the standard, the fields are blank. Standards display on the report card in Standard Group Name order. See the Standards Bank article for information on organizing and maintaining standards.
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| Score Groups/Rubrics | |
| Select the score groups and rubrics to print on the report card. This option prints what letter grade is associated with what point value or percentage. Options are also available to print the GPA values associated with the scores. Multiple score groups and rubrics can be selected.
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Standards Based Report Card Examples
The following images provide examples of Standards Based Report Cards. Included are examples from elementary schools, middle schools and high schools, with a variety of options.
Elementary Standards Based Report Card
Middle School Standards Based Report Card
High School Standards Based Report Card
Shaded Entries for Non-Scored Terms
Troubleshooting - Why Aren't Posted Grades Displaying?
If posted grades are not displaying in report cards as desired, verify that the following steps have been completed:
- The Standards Group to which the standards belongs is linked to the school via the School Standards tool. If a standard group does not display to be selected in this tool, it may have been archived in the Standards Bank. Toggle Show Archived to display archived groups.
- The report card has the requisite standard selected in the report card options described above and the correct terms selected.
- Printing report cards in batch requires an Effective Date that is an Instructional Day.
- If the Report card is set to 'Display only graded tasks and standards,' then the grade must already be posted for the task/standard to display in the report card.
Note: If using Standards Based Report Cards, Grading Tasks only display if they have a credit group linked to them at the course level.
