Tool Search: FERPA
The FERPA (Family Educational Rights and Privacy Act ) gives parents/guardians certain rights with respect to their children's education records. See the US Department of Education website for more information.
FERPA RecordRead - Access and view the FERPA tool.
Write - Modify existing FERPA records.
Add - Enter new FERPA records.
Delete - Permanently remove FERPA records.
For more information about Tool Rights and how they function, see the Tool Rights article.
Use the Federal/State Program Updater tool to import FERPA records to this tool.
This tool is available in both State and District Editions. For State Edition users, this tool is read-only.
The main view of the FERPA record is the Program Editor, which lists all FERPA records in chronological order (most recent record listed first) that have been recorded for the student.
FERPA Program EditorTo view details of any of the records, click View. This opens the Program Detail for the selected record, where information can be viewed or modified as needed.
FERPA Program DetailAdd a FERPA Record
- Select a School Year from the dropdown list.
- Click New in the action bar across the bottom.
- Enter a Start Date for when the parent/guardian provided answers to the FERPA waiver.
- Select the appropriate answer for the Changes Made By field.
- Select the appropriate option indicating the student's grade level for the Program Status field.
- Select the appropriate answers for Questions 1-4.
- Enter any Comments related to this record.
- Click Save when finished. The new record is listed below the School Year field.
To make changes to the FERPA, select the record by clicking anywhere in that row. Make any necessary changes and click Save when finished.
Overlapping records are not allowed, meaning an existing records needs to be ended prior to a new record being added. To add a new FERPA record, click New and enter the applicable information for the new record.
End a FERPA Record
- Click anywhere on an existing FERPA record. The Program Information editor displays.
- Enter an End Date for when the information for the current FERPA waiver ended. End dates must be AFTER the start date.
- Enter any Comments needed for this record.
- Click Save when finished. The record is ended and is displayed on the Program Editor with an End Date.
Print a Report
Click Print from the Program Editor list to generate a PDF Summary of the student's FERPA records.
FERPA Print SummaryFERPA Field Descriptions
Start Date
Indicates the date the FERPA waiver was recorded.
End Date
Indicates the date the FERPA waiver ended.
Program Status
Lists the options to select the student's appropriate grade level.
- 01: Grades PK-5
- 02: Grades 6-8
- 03: Grades 9-12
FERPA Waiver Questions
Question 1: Do you grant permission to allow directory information to be shared for non-commercial purposes?
FERPA question regarding student directory information, where the parent/guardian can select one of the following answers:
- YES: Yes, I give my permission for my student's directory information to be shared.
- NO: No, I do not give my permission for my student's directory information to be shared.
- PDNA: Parent did not answer.
Question 2: Do you grant permission for your student's contact information to be provided to the US Military for the sole purpose of informing students of potential career opportunities?
FERPA question regarding student information being provided to the US military, where the parent/guardian can select one of the following answers:
- YES: Yes, I give my permission for my student's information to be shared with the US Military.
- NO: No, I do not give my permission for my student's information to be shared to be shared with the US Military.
- PDNA: Parent did not answer.
Question 3: Do you grant permission to share information with NC Public and Private Colleges?
FERPA question regarding student information being provided to colleges, where the parent/guardian can select one of the following answers:
- YES: Yes, I give my permission for my student's information to be shared with colleges and universities.
- NO: No, I do not give my permission for my student's information to be shared to be shared with colleges and universities.
- PDNA: Parent did not answer.
Question 4: During the junior year of high school, students take the state-administered nationally-recognized college readiness assessment currently the ACT. Do you grant permission to share your student's ACT scores with colleges and universities? The highest score available will be shared.
FERPA question regarding student ACT information, where the parent/guardian can select one of the following answers:
- YES: Yes, I give my permission for my student's ACT information to be shared.
- NO: No, I do not give my permission for my student's ACT information to be shared.
- PDNA: Parent did not answer.
Comments
Lists any comments related to the student's FERPA waiver.
